University Lectures Series
The Faculty Senate’s University Lecturers Committee reviews requests from colleges, schools, departments and campus organizations for assistance to bring outstanding guest lecturers or mini-symposia speakers to Texas State University during the long semesters (funding is not available for Summer sessions). Limited Student Services Fee funds are awarded based on the committee’s review of proposals and recommendations to the Faculty Senate.
Primary Proposal Round (for lectures the following academic year)
A call for proposals will be issued by the Faculty Senate in November to alert faculty and university organizations to the mid-January proposal due date for lectures to be offered the following spring or fall. Notification of funding awards will typically be sent in late March.
The committee will recommend funding for the highest ranked proposals. In order to support as many proposals as possible, each award is limited to no more than $3,000.
Supplementary Proposal Round (for lectures in the current academic year)
If funds are not exhausted in the primary proposal round, a quick turnaround supplementary review will be announced. In Fall 2015, the submission deadline date is Friday October 23 for proposals to fund Spring 2016 speakers. The maximum award in this round is $1,000.
Beginning in Fall 2016, in years when there are sufficient funds remaining, a supplementary round will be announced in August for speaking engagements in the Fall or Spring semesters of that academic year and successful applicants will be notified by the end of September.
Prior to submitting a proposal, applicants should contact the speaker or speaker’s agent to determine availability and fees. This is important because awarded funds cannot be transferred to a replacement speaker. University Lecturers Series funds may only be requested for speaker fees, and if needed, travel and accommodations. Receptions, incidentals, and other costs will not be funded.
Proposals should document the prestige and significance of the speaker, delineate plans for the event (including advertising), and provide budget justification (in terms of reaching the broadest audience possible for the funds requested).
Proposal Evaluation Process
The University Lecturers Committee will review and discuss proposals and, if necessary, will make budget adjustments.
Each committee member will assign a score to each proposal based on the following rubric.
Quality of proposal
Impact of speaker based on her or his potential to:
(*expectations of attendance will be adjusted for speakers at the Round Rock campus)
Rubric score totals will be listed in ranked order. The committee will recommend as many proposals judged to merit funding as the budget allows, starting with the top-ranked proposal and progressing through the ranked list. Proposals must earn a minimum average of 70 points per reviewer to be considered for funding.
Please note that all funded sponsors are required to provide a brief follow-up report to the committee within one month following the event. Sponsors are responsible for submitting all payment paperwork with assistance from their department/school administrative assistants.