Texas State University Logo

Faculty Senate Meeting Information

Henrietta Avent Faculty Senate Meeting Room

Texas State Links

External Links

Join the Conversation

adjust type sizemake font smallermake font largerreset font size

Adjunct Faculty Workload Release Program

Fall 2014 Online Application for

Fall 2015 and/or Spring 2016

Adjunct Faculty Workload Release


Applications may be submitted via the Faculty Requests portal September 1 - October 10, 5:00 pm



Because of the essential role the adjunct faculty serve in delivering curriculum and contributing to the culture of scholarship at Texas State, an Adjunct Faculty Workload Release Program has been established to allow full-time non tenure-track faculty to receive up to a six workload credit reduction to their normal semester teaching load (at full regular pay and benefits) to pursue research/creative projects, curriculum development, or teaching improvement projects.


Release time may be requested for one semester, or for projects of broad scope and duration, requests may extend over Fall and Spring  of an academic year, but shall not exceed a total of six workload credits over the two long semesters. No more than 42 workload credits may be granted for each long semester. 


Eligible adjunct faculty will hold a full-time teaching appointment at the time of application and during the workload release period, and will hold one of the following titles:  Lecturer, Senior Lecturer, Clinical Lecturer, Clinical Assistant Professor, Clinical Associate Professor, and Clinical Professor.

Emeriti, Research, and Visiting faculty are not eligible.

Adjunct Faculty Committee members are not eligible to apply for release time through this program during their committee terms because they serve as the reviewing body for Workload Release applications.

Adjunct faculty applying for the first time must have had at least 8 long semesters of Texas State service at 50% or more FTE and a 100% FTE appointment at the time of application and during the semester(s) release is granted.  Faculty who have been granted previous Adjunct Faculty Workload Release(s) must have had an academic appointment of at least 8 long semesters at Texas State at 50% or more FTE since their last Adjunct Faculty Workload Release and hold a current full-time teaching appointment.

Application Process

The Faculty Senate strongly recommends that applicants discuss their proposal and the timing of their release request with their chair/director. Adjunct Faculty Committee college representatives can offer assistance in developing an effective proposal, as well as answer questions about the review procedure.

Adjunct Faculty Workload Release Program Recipients

To be considered for a Workload Release, applicants must submit a completed online application no later than Friday, October 10 at 5:00 pm.  Applications will first be routed to the applicant’s chair/director. After the chair/director has provided the information requested on the application, by Friday, October 17 the chair/director will electronically forward the application to the college dean. The dean will route the application to the Faculty Senate for review by the Adjunct Faculty Committee by Friday, October 24


To submit an application, visit the Faculty Requests portal between September 1 and October 10 at 5:00 pm.

The online application will consist of:

1.  the requested application information

2.  a brief abstract (approximately 100 words) enumerating the specific goals of the workload release project;

3.  an 4000 character (approximately two double-space pages) statement providing a brief explanation of

a) the project

b) the merits of that project

c) the project methodology

d) how the project will benefit applicant’s teaching and/or scholarly/creative work

e) how the project supports the goals of the department/school, college, and/or the university;

4.  a current curriculum vita using the Texas State vita format that evinces the applicant’s ability to carry out the project; and,

5.  a copy of the most recent written final report (and optionally, a one page update to this report) if applicant has previously received Adjunct Faculty Workload Release.

The online application will enforce character limits, will not allow additional documents to be submitted, and will not accept applications after 5:00 pm on October 10. Additional information may be found in PPS 8.13

Evaluation Process

The Adjunct Faculty Committee (AFC), which is composed of two representatives from each academic college, will review the submitted applications.


Applicants are encouraged to contact their respective college AFC members during the review period (October 27 to November 7) to assure that their representatives fully understand the proposed project, and to provide any needed clarification. The AFC, in a closed meeting, shall briefly discuss the merits of each application.


Each AFC member will then evaluate all applications using the following rubric.


A.  Applicant’s proposal clearly describes in language appropriate for a generalist audience activities that will enhance teaching or scholarly/creative activities.

0-7 points

B.  The scope of the applicant’s project is commensurate with the release time requested. These activities should be beyond the scope of what can be achieved while carrying out the regular duties during a semester.

0-3 points

C.  Applicant has described anticipated outcomes that will benefit the

University, such as scholarly publication, presentation of creative work, or enhanced teaching skills.

0-4 points

D.  Applicant has secured necessary financial, scholarly, technical, and other resources or agreements needed within the Workload Release period to carry out the project, including communication with any entities central to the proposal. *

0-2 points

E.  Applicant has provided a curriculum vita that indicates the capability to carry out the proposed project.

0-3 points

F.  Applicant has attached the report from the most recent Workload

Release, which documents productive use of resources during the prior Workload Release. *

0-1 points


*Projects that do not require external agreements, or applications that are from faculty without previous Workload Release, will be assigned full points in these categories so that point totals are not skewed.


The average of all reviewers’ ratings on each applicant will determine whether the application merits recommendation for approval.  Applications with a composite score of 10 or more points will then be ranked by the AFC. The highest ranked proposals up to a total of 42 workload credits for each long semester will be forwarded to the Faculty Senate for approval.


The Senate's endorsement of the AFC recommendations for funding will be posted on the Senate's website no later than November 19. In addition to this posting, the chair/director, dean and Provost will be notified of successful applications. In the event that a proposal is not recommended, the letter will include the matrix item scores to assist the applicant in understanding the reasons for the decision. Except as provided above, the reviewers' discussion and rankings are confidential and will not be released to other parties.


Final Report

Recipients must submit a final Workload Release report to their chair/director by May 1 for a Fall semester release and by November 1 for a Spring semester release or two-semester release. Those on a two-semester release must submit a progress report to the department chair/school director after the first semester. The report should include the project abstract, a narrative of the activities conducted and outcomes to date. Chairs/Directors will forward these reports to the Provost via the College Dean. It is recommended that these reports also be shared with the recipient’s department/school faculty.