To travel under a sanctioned university trip to a foreign country and to be reimbursed for related expenses, the traveler must receive approval from the President or the President's approved delegate (Divisional Cabinet Officer where applicable) before making the trip. This requirement also includes foreign guests coming to Texas State and Texas State is paying for the travel expenses.
- Complete a travel request in TRAVELTracks or travel application (for non-employees).
- Attach a completed “Release of Liability and Assumption of Risk for Foreign Travel" Form. The form is only required for Texas State employees and students. Non-Texas State travelers do not need to complete this form.
- Submit the travel request or application for approvals ten (10) business days prior to departure. Approvals include the account manager, academic chair (if applicable), academic dean (if applicable), division Cabinet Officer, the President (if applicable), and the Office of Risk and Compliance..
Currency Conversion Requirements
The completed expense report, including receipts, should be filed within ten days after completion of the trip. The traveler should also provide the foreign currency exchange rate on the expense report. For receipt requirements and conversion methodologies, go to Receipt Requirements.