To travel under a sanctioned university trip to a foreign country and to be reimbursed for related expenses, the traveler must receive approval from the President before making the trip. This requirement also includes foreign guests coming to Texas State and Texas State is paying for the travel expenses.
- Complete a travel request in TRAVELTracks.
- Attach a completed “Release of Liability and Assumption of Risk for Foreign Travel" Form.
- Submit both forms forty-five (45) days prior to departure. Forms must route for approvals to the account manager, academic chair (if applicable), academic dean (if applicable), division Cabinet Officer and the President.
Currency Conversion Requirements
The completed expense report, including receipts, should be filed within ten days after completion of the trip. The traveler should also provide the foreign currency exchange rate on the expense report. For receipt requirements and conversion methodologies, go to Receipt Requirements.