Texas State University
 
601 University Drive
J C Kellam Building, Suite 560
San Marcos, TX 78666
Ph: (512) 245-2775
Fax: (512) 245-9087
travel@txstate.edu

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Resources & Forms

Travel Application

To receive approval for official business travel and to encumber funds for direct billing and personal reimbursement
To support cost effectiveness of mileage reimbursement for an out-of-state trip versus purchasing airfare and other related cost

To support President’s approval for foreign travel and must submit 45 days prior to traveling

State Hotel Occupancy Tax Exemption

To receive state hotel tax exemption from the Texas hotel vendor

Motor Vehicle Tax Exemption Form

To be used when employees are renting a vehicle and paying with a personal or corporate travel card. Only complete page 1. (Rental cars secured with a purchase order will automatically receive the tax exemption.)
DOC Daily Mile Sheet (DOC, 40.5 KB)
To assist in recording daily or routine mileage counts which are subject for reimbursement

PDF Travel Advance (PDF, 110.8 KB)
To request advances for meals on student group travel or foreign travel only
To request reimbursement for official business travel expenses

Note: When the trip crosses fiscal years travel expense reimbursement will follow  guidelines for the travel dates covered by the document and may need details on both forms provided for the appropriate fiscal year

To document the use of non-state contract vendors for official state business travel as required by law

To reimburse consultants or participants for their travel reimbursement which support official university business and goals

Corporate Travel Card (Card Use Agreement and Application)
To apply for the state contract vendor’s travel charge card