Forms for Texas State Employees - TRAVELTracks

May require supplemental forms as appropriate

Supplemental Travel Forms

T-1 Airfare Equivalency Form

To support cost effectiveness of mileage reimbursement for an out-of-state trip versus purchasing airfare and other related cost

T-3 Daily Mileage Worksheet - Rate .555 Ending 12-31-12

T-3 Daily Mileage Worksheet - Rate .565 Beginning 1-01-13

To assist in recording daily or routine mileage counts which are subject for reimbursement 

T-4 Release of Liability and Assumption of Risk for Foreign Travel

                   To support President’s approval for foreign travel and must submit 45 days prior to traveling

T-5 Travel Advance Request Form

To request advances for meals on student group travel or foreign travel only

T-102 Non-Overnight Meal Allowance

To approve a taxable meal allowance for travelers with frequent non-overnight travel.

Report of State Agency Travel to Washington DC - Office of State-Federal Relations (OSFR

Tax Exemption Forms

12-302 State Hotel Occupancy Tax Exemption

To receive state hotel tax exemption from the Texas hotel vendor

14-305 Motor Vehicle Tax Exemption Form

To be used when employees are renting a vehicle and paying with a personal or corporate travel card. Only complete page 1. (Rental cars secured with a purchase order will automatically receive the tax exemption.)

Forms for Non-Texas State Employees

Required for prospective employees, students, consultants, or other non-Texas State employee not in the TRAVELTracks system

T-10 Travel Application 

To receive approval for official business travel and to encumber funds for Non-Texas State Employees.

T-11 Travel Expense Reimbursement Form

State Travel Charge Card Forms

Citibank Online Application

T-9 Individual Bill Account Cardholder Agreement Form

T-14 Individual Bill Travel Card Credit Limit Increase Form