Forms for Texas State Employees - TRAVELTracks

May require supplemental forms as appropriate

Supplemental Travel Forms

Airfare Equivalency Form

To support cost effectiveness of mileage reimbursement for an out-of-state trip versus purchasing airfare and other related cost

Foreign Travel Approval and Release Liability Form

To support President’s approval for foreign travel and must submit 45 days prior to traveling

Daily Mileage Worksheet

To assist in recording daily or routine mileage counts which are subject for reimbursement

Travel Advance Request Form

To request advances for meals on student group travel or foreign travel only

Non-Overnight Meal Allowance

To approve a taxable meal allowance for travelers with frequent non-overnight travel.

Report of State Agency Travel to Washington DC - Office of State-Federal Relations (OSFR

Tax Exemption Forms

State Hotel Occupancy Tax Exemption

To receive state hotel tax exemption from the Texas hotel vendor

Motor Vehicle Tax Exemption Form

To be used when employees are renting a vehicle and paying with a personal or corporate travel card. Only complete page 1. (Rental cars secured with a purchase order will automatically receive the tax exemption.)

Forms for Non-Texas State Employees

Required for prospective employees, students, consultants, or other non-Texas State employee not in the TRAVELTracks system

Travel Application 

To receive approval for official business travel and to encumber funds for Non-Texas State Employees.

Travel Expense Reimbursement Form - Travel dates from August 1, 2011 to present ($0.555 Mileage)

To request reimbursement for official business travel expenses for Non-Texas State Employees.

State Travel Charge Card Forms

Citibank Online Application

Individual Bill Account Cardholder Agreement Form