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Forms for Texas State Employees - TRAVELTracks

May require supplemental forms as appropriate

Supplemental Travel Forms

T-1 Transportation Cost Equivalency Form

To support cost effectiveness of mileage reimbursement for an out-of-state trip versus purchasing airfare and other related costs

T-3 Daily Mileage Worksheet

To assist in recording daily or routine mileage counts which are subject for reimbursement


T-4 Release of Liability and Assumption of Risk for Foreign Travel

                   Employees and students must submit at least 10 business days prior to departure. 
                   Non-Texas State personnel do not need to complete this form


T-5 Travel Advance Request Form

To request advances for meals on student group travel or foreign travel only


T-102 Non-Overnight Meal Allowance

To approve a taxable meal allowance for travelers with frequent non-overnight travel.

Report of State Agency Travel to Washington DC- Office of State-Federal Relations (OSFR)

Tax Exemption Forms

12-302 State Hotel Occupancy Tax Exemption

To receive state hotel tax exemption from the Texas hotel vendor

14-305 Motor Vehicle Tax Exemption Form

To be used when employees are renting a vehicle and paying with a personal or corporate travel card. Only complete page 1. (Rental cars secured with a purchase order will automatically receive the tax exemption.)

Forms for Non-Texas State Employees

Required for prospective employees, students, consultants, or other non-Texas State employees not in the TRAVELTracks system

T-10 Travel Authorization

To receive approval for official business travel and to encumber funds for Non-Texas State employees

T-11 Travel Expense Reimbursement Form

          Instructions and forms for completing a paper Travel Expense Report

T-11M Travel Expense Reimbursement Form (Multiple Funding Sources)

          Instructions and forms for completing a paper Travel Expense Report paid from more than one account