SAP Resources

The SAP Resources site offers assistance to Texas State users to identify and perform common functions in SAP. This site centralizes links to online instructions, forms, procedures, and documentation from various departments in the divisions of Information Technology and Finance & Support Services.

Contact Information:  Who to Call for Assistance

News

• Texas State introduced Phase I of its new E-Procurement System on October 12, 2009, with two more phases to follow.

Phase I includes: College of Science, Residence Life, Library, IT, and Student Health Center. (October 2009)
Phase II includes: Athletics, Facilities, Liberal Arts, and Health Professions. (January 2010)
Phase III includes: the remainder of the campus. (April 2010)

Entry into BOBCATalog is done through the SAP Portal.

Should you have any questions, please contact Purchasing at 245-2521 or the Purchasing website.
 

• BEx Analyzer problems??  A Microsoft update released in July 2009 is known to cause problems that installation of the most recent version of SAP-GUI should fix.  To download SAP-GUI, go to Technology Resources.  For assistance with the installation or other software-related issues, please contact ITAC.

SAP transactions and reports described and listed by department in a sortable spreadsheet:

SAP Departmental Transaction List.xlsx (rev. 8/12/09)

Added 5-18-09:  ZCOA_BO, a new Chart of Accounts transaction to identify valid account assignments.

Routine Maintenance Schedule

The SAP system may be unavailable from midnight Saturday to noon on Sunday for weekly maintenance. Business areas are asked to coordinate one week in advance if system availability is required during this regularly scheduled maintenance time.

Brief descriptions of available content by department/office:

Accounting- Link to information regarding accounts payable and FI master data. Includes payment requests, tax-exempt certificate, new account forms, change request forms, and vendor maintenance.

Budget- The Budget Office offers training designed to familiarize you with basic SAP terminology and report functionality.  This builds a foundation from which you can advance to budget reporting, grant reporting, time reporting, and other SAP tasks.  We also provide classes, individual training, and instructional documents on all budget-related SAP reports.

Human Resources- Link to the HR Master Data Center for information regarding Staff and Student Personnel Change Requests (PCR), Organizational Management, training classes, and other helpful links.

Materials Management- Link to resources and forms necessary to execute moves and events, central receiving, and property management transactions.

Payroll- The Office of Payroll and Tax Compliance SAP Resource web page provides instructions about using ESS (time entry and pay statement inquiry), MSS (approving time and leave) and Salary/Fringe Report. You can also sign up for direct deposit and electronic W-2.

Purchasing- Link to the Purchasing Training Web page. The training manual is divided into two sections, purchasing and accounts payable. Each has step-by-step instructions on how to perform common tasks in SAP. In addition, a link to purchasing forms is available.

Research- Link to the Office of Sponsored Programs (OSP) Grant Application Management System (GAMS) web page. GAMS training manual and workshop schedules are available on this web page.

Travel- The AIS Competency Center and the General Accounting Office are working on the SAP travel module, which will expedite the reservation and reimbursement process.