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Helpful SAP Links

Texas State Links

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The SAP Resources site offers assistance to Texas State users to identify and perform common functions in SAP. This site centralizes links to online instructions, forms, procedures, and documentation from various departments in the divisions of Information Technology and Finance & Support Services.


SAP Departmental Transaction List

   – Departmental Transactions described and listed by department


SAP Document Types List

   – SAP Document Types listed by Name


Contact List

   – Who to call when you need assistance with SAP


SAP Portal

   – Online access to SAP from anywhere you have access to the internet

News & Info

Travel Funds Commitment Process

The SAP Travel Funds Commitment process is available for use March 24, 2014. The paper Travel Application Process will no longer be available after March 31, 2014. The new process for non-employee travel will use the SAP Travel Funds Commitment functionality to enter the travel information and then route electronically for approval.

The creation of the Travel Funds Commitment in SAP is quite simple and detailed instructions are located at: http://www.txstate.edu/gao/ap/travel/procedures/sap-travel-funds-commitment.html


e-NPO Go-Live Reminder

Please remember that the e-NPO process for employee reimbursements and refund payments is mandatory effective January 1, 2014.  Any paper AP-1 forms received after January 1, 2014, will be returned to the originator for entry as an e-NPO.

The e-NPO training materials, video and FAQs are also available for your reference.

Routine Maintenance Schedule

The SAP system may be unavailable from midnight Saturday to noon on Sunday for weekly maintenance. Business areas are asked to coordinate one week in advance if system availability is required during this regularly scheduled maintenance time.

Brief descriptions of available content by department/office:

Accounting - Link to information regarding Accounts Payable and Financial Reporting & Analysis. Accounts Payable information includes payment procedures, commonly used General Ledger numbers, sales tax guidelines and tax-exempt certifcates and Accounts Payable forms.  Financial Reporting & Analysis includes Annual Financial Report as well as account transfers and corrections.

Budget - The Budget Office offers training designed to familiarize you with basic SAP terminology and report functionality.  This builds a foundation from which you can advance to budget reporting, grant reporting, time reporting, and other SAP tasks.  We also provide classes, individual training, and instructional documents on all budget-related SAP reports.

Faculty Records - Link to the Faculty Records for information regarding Faculty and Academic Graduate and Doctoral Student Personnel Change Requests (PCRs), Organizational Management, training material, and other helpful links.

Human Resources - Link to the HR Master Data Center for information regarding Staff and Student Personnel Change Requests (PCRs), Organizational Management, training classes, and other helpful links.

Materials Management - Link to resources and forms necessary to execute moves and events, central receiving, and property management transactions.

Payroll - The Office of Payroll and Tax Compliance SAP Resources webpage links to instructions on using ESS (Employee Self-Service for time entry and pay statement inquiry), MSS (Manager Self-Service for approving time and leave), and the Salary/Fringe Report. You can also sign up for direct deposit and electronic W-2.

Purchasing - Link to the Purchasing Office's website to find information on purchasing procedures,training on various purchasing tasks, and links to purchasing forms.

Research - Link to the Office of Sponsored Programs (OSP) website on the Grant Application Management System (GAMS) to find the GAMS training manual and workshop schedule.

Travel - The Travel Office website provides you will all the information you need about Travel at Texas State: University Policy and Procedures as well as many training and travel how-to documents on In-State, Out-of-State and Foreign Travel.