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Security & Forms

Forms & Procedures for SAP Security

Technology Resources (Systems Access)

  • SAP Financial Access Security Authorization
  • SAP HR Access Security Request
  • SAP Budget Development Planning Access Request

Changing Your SAP Password

Forms & Procedures for Tasks, Transactions, Reports, & Requests

Accounts Payable

  • Texas State University Payment Request 
  • Payment Voucher for Contracted Services (FS-03)
  • Personal Service Contract Payment Authorization
  • Texas Sales and use tax exemption (Comptroller's)
  • Texas State Sales/Use Tax Exemption Certificate - Business Card Size
  • Comptroller Manual of Account

FI Master Data Center

  • Vendor Maintenance Form - FS01
  • Vendor Maintenance Form - FS02
  • Vendor Direct Deposit Authorization Form (for established vendors)
  • Request for New Donation Account
  • Request for New Operating Account (Non-Grant)
  • Request for New Plant/Construction Account
  • Request for New Endowment Account
  • Request for Change of Account Manager
  • Request for Change to Account Name
  • Request to Change Account Structure
  • Request to Deactivate Account

Financial Reporting

  •  IDT Form

Human Resources

  • Compensation Forms
  • Employee Relations Forms
  • Employment Forms
  • Insurance Forms
  • Leave and Time Forms
  • Miscellaneous Forms
  • New Hire Forms
  • Organizational Management Forms
  • Outside Employment Forms
  • Retirement Forms
  • Separation Forms
  • Salary Notice Templates
  • Workers' Compensation Forms

Materials Management

  • Requesting Tables and Chairs for an Event
  • Requesting Pickup of Surplus Equipment
  • Requesting Delivery of Surplus Equipment from Warehouse
  • Requesting Departmental Moves
  • Requesting Catalog Deliveries
  • Goods Receipt Notification
  • Return Shipping Information Form
  • Create Asset Master Record
  • Equipment Transfer Form
  • Property Management's Cannibalization Form
  • Equipment on Loan Form
  • Non-University Function Equipment Loan Request
  • Missing or Stolen Property Report for State Departments, Institutions, and Agencies
  • Inventory of Consumable Materials - Form B


  • Authorization to Release Payroll Check
  • Direct Deposit Enrollment Form
  • Electronic W-2 Authorization Form
  • Foreign National Information Form (page 1)
  • Foreign National Information Form (page 2)
  • International Student Orientation - Powerpoint Presentation
  • Request a Copy of a W-2
  • Request for Mailing Payroll Check
  • Salary Spread Election Form


  • Emergency Purchase Justification
  • Electronic State Business Daily Posting Notice
  • Justification for Proprietary, Sole Source, or Brand Procurement
  • Procurement Solicitation Questionnaire
  • Request for Recurring Payments
  • Request for New or Existing Wireless Service

Procurement Card Progam

  • Procurement Card Cancellation/Suspension Request
  • COOL Authorization/Application
  • Delegated Authorization Form
  • Missing Document Affidavit
  • Procurement Card Application & Change Request
  • Procurement Card Transaction Log
  • Procurement Card Waiver Request
  • Texas Sales and Use Tax Exemption Certification


  • Travel Application
  • Airfare Equivalency Form
  • Foreign Travel Approval and Release Liability
  • State Hotel Occupancy Tax Exemption
  • Motor Vehicle Tax Exemption Form
  • Daily Mile Sheet
  • Travel Advance
  • Travel Expense Reimbursement Form
  • Travel Contract Exception Form
  • Travel Claim - Consultant / Participant
  • Corporate Travel Card (Card Use Agreement and Application)