Currently, the AIS Competency Center and the General Accounting Office are working on the SAP Travel & Expense module, which will expedite the encumbrance and reimbursement process. Updates will be made as the project continues.

The current travel process begins when the Accounts Payable Office enters an encumbrance (funds commitment document) in SAP based upon the employee’s travel application (request). After traveling, the employee completes a travel expense form and physically routes it for approval. The employee then submit the completed, signed, approved form and associated receipts to Accounts Payable.