Texas State travelers may receive monthly meal allowances for non-overnight trips when the traveler conducts University business outside of his or her designated headquarters. The allowance is intended to supplement, but not to fully compensate, the meal costs incurred while traveling on official University business. The Internal Revenue Service considers non-overnight meals a non-essential travel cost, therefore any reimbursement is taxed as ordinary income. The allowance must be processed through the payroll system for tax withholding.
- Requires a Personnel Change Request (PCR) Form
- Requires completion of the Non-Overnight Travel Meal Allowance Form with cabinet officer approval
- Requires no receipts
Maximum Monthly Allowance - Local Funds
State Funds Limitation
Texas State has elected not to process meal allowances from state appropriated funds due to the onerous Internal Revenue Services reporting requirements.