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University Lecturers Series

Invitation to Submit Proposals for 2019-2020

University Lecturers Series Proposal Form for 2019-2020

Please note that only proposals submitted on this form will be accepted.

University Lecturers Series

The Faculty Senate’s University Lecturers Committee reviews requests from colleges, schools, departments and campus organizations for assistance to bring outstanding guest lecturers or mini-symposia speakers to Texas State University during the long semesters (funding is not available for Summer sessions). Limited Student Services Fee funds are awarded based on the committee’s review of proposals and recommendations to the Faculty Senate.

University Lecturers Series Proposal Form for 2019-2020
(Please note that only proposals submitted on this form will be accepted.)

Primary Proposal Round (for lectures the following academic year)

A call for proposals will be issued by the Faculty Senate in November to alert faculty and university organizations to the early February proposal due date for lectures to be offered the following spring or fall. Notification of funding awards will typically be sent in April.

The committee will recommend funding for the highest ranked proposals. In order to support as many proposals as possible, each award is limited to no more than $3,000.

Application Information

Prior to submitting a proposal, applicants should contact the speaker or speaker’s agent to determine availability and fees. This is important because awarded funds cannot be transferred to a replacement speaker.  University Lecturers Series funds may only be requested for speaker fees, and if needed, travel and accommodations. Receptions, incidentals (such as printing, food, flowers), and other costs will not be funded. 

Proposals should document the prestige and significance of the speaker, delineate plans for the event (including advertising), provide budget outline showing collaboration across university units, and indicate the potential for reaching the broadest and most diverse audience possible.

Proposal Evaluation Process

The University Lecturers Committee will review and discuss proposals and, if necessary, will make budget adjustments.

Each committee member will assign a score to each proposal based on the following rubric.

Interest/Anticipated Attendance (20%)        
  Potential that Speaker/Topic will Attract a Diverse Audience Limited (0-3) Moderate (4-6) Highly Likely (7-10)
  Potential to Reach a Wide University Audience (expectations of attendance will be adjusted for speakers at the Round Rock campus) Limited (0-1) Moderate (2-3) Highly Likely (4-5)
  Potential to Reach a Community/External Audience Limited (0-1) Moderate (2-3) Highly Likely (4-5)
Topic/Speaker Involvement (27%)        
  Plans to Involve the University Community in Scholarly Dialogue Limited (0-5) Moderate (6-10) Highly Likely (11-15)
  Clear Connection on How Event will Advance University's Diversity Mission Limited Connection (0-2) Adequate Connection (3-6) Multiple, Explicit Connections (7-10)
  National/International Accomplishments of Speaker provided in Biography None (0) Limited (1) Established (2)
Event Logistics (17%)        
  Established Contact with Speaker None (0) Limited (1) Established (2)
  Tentative Commitment by Speaker None (0) Tentative (1) Established (2)
  Comprehensive Description of Event Planning Limited (0-3) Moderate (4-6) High Quality and Thorough (7-9)
  Comprehensive Description of Marketing Plan Limited (0-1) Moderate (2-3) Multifaceted and Detailed (4)
Collaboration/ Budget (36%)        
  Collaboration Across University Units Collaboration Within Department (0-2) Collaboration Across Departments / Organizations (3-5) Collaboration Across Colleges (6-8)
  Joint Sponsorship Single Sponsor (0-2) Co-Sponsor (3-5) Multi-Sponsor (6-8)
  Commitment for Shared Funding 0-25% (0-2) 25-50% (3-6) More than 50% (7-10)
  Budget Justification Lacking (0-2) Adequate / Feasible (3-6) Detailed and Clearly Articulated (7-10)

Rubric score totals will be listed in ranked order. The committee will recommend as many proposals judged to merit funding as the budget allows, starting with the top-ranked proposal and progressing through the ranked list. Proposals must follow articulated guidelines on formatting and legth as well as earn a minimum average of 70 points per reviewer to be considered for funding.

Please note that all funded sponsors are required to provide a brief follow-up report to the committee within one month following the event. Sponsors are responsible for submitting all payment paperwork with assistance from their department/school administrative assistants.