Forms

REMINDER:

Please visit our e-NPOs webpage for information and training materials for the e-NPO process. This process is used for employee reimbursements, refunds, and infrequent payments to vendors when a purchase order was not created.

Payments

• AP-9 Student Organization Account Payment Request Form (Form Instructions)
• AP-10 Agency Account Payment Request Form
• AP-12 Alcohol, Flowers, Food, and Refreshments Expense Authorization Form
• AP-14 Petty Cash Account Certification Form
• AP-15 Petty Cash Reimbursement Form (Form Instructions)
• AP-16 Authorization for Employee Moving Allowance
• FS-03 Contracted Services Payment Voucher (Scroll to bottom of page)

Foreign Vendor Payment Options

• The three methods of payment for foreign vendors are check, p-card, and wire.
• Payment by check is the preferred method. The secondary method is payment by p-card. Please contact your vendor to determine if either of these forms of payment are acceptable prior to requesting a wire.
• If your vendor does not accept payment by check or p-card, payment may be made via wire.
• For more information regarding foreign vendor payments, refer to the below sections of the AP Office Announcements webpage:
  • Foreign Vendor Payments (042418A)
  • Revised AP-3 Wire Transfer Request Form (042418B)

Wire Payments

Before requesting a wire payment, please review the Foreign Vendor Payment Options above.

• Wire Instructions (for invoices with wire information included)
• Wire Instructions (for invoices without wire information included)
  • Note: If your invoice does NOT contain wire information, please attach a completed AP-3 Wire Transfer Request Form.

Grants

• AP-2 Participant e-NPO Payment Request Form
• AP-2 Upload Grant Payment Approval Request Form

Research Advances

New Electronic Research Advance Process

https://era.research.txstate.edu/cashadvance/

Effective March 10, 2017, click on the link above to request a Research Advance. This link provides an electronic advance request, which workflows electronically for approval.

To complete the electronic advance reconciliation (AP-6 and/or AP-7), you will use the same link. Instructions for electronic research advance process are also included with this link.

Please note, if you completed a paper AP-5 Research Advance form, use the AP-6 or AP-7 paper form link below.

• AP-6 Research Advance Reconciliation Form (Form Instructions)
• AP-6M Research Advance Reconciliation (Multi) Form
• AP-7 Research Advance Substantiation of Cash on Hand Form

Tax Exemption Forms

Expenditure Corrections

• e-IDT: Electronic Interdepartmental Transfer

Vendor Maintenance