Forms

To process employee reimbursements, refunds, or infrequent non-PO payments to vendors, please visit our e-NPOs page for additional information and training materials.

AP-9 Student Organization Account Payment Request (Form Instructions)

AP-10 Custodial Account Payment Request

AP-12 Alcohol, Flowers, Food, and Refreshments Expense Authorization

AP-14 Petty Cash Account Certification

AP-15 Petty Cash Reimbursement (Form Instructions)

AP-16 Employee Moving Allowance Authorization

To access the FS-03 Contracted Services Substitute Invoice, please visit the Procurement & Strategic Sourcing office Forms page.

Foreign vendors may be paid by check, p-card, or wire.

• Payment by check is preferred; the secondary method is p-card. Please contact the vendor to determine whether either are acceptable prior to requesting a wire.
• Payment may be made via wire if the vendor does not accept checks or p-cards.

For more information regarding foreign vendor payments, refer to the below notices on the AP Office Announcements webpage:

• Foreign Vendor Payments (042418A)
• Revised AP-3 Wire Transfer Request Form (042418B)

Before requesting a wire payment, please review the above Foreign Vendor Payments section.

• Wire Instructions (for invoices with wire information included)
• Wire Instructions (for invoices without wire information included)
  • Note: If your invoice does NOT contain wire information, please attach a completed AP-3 Wire Transfer Request.

AP-2 Participant e-NPO Payment Request (single participant)

AP-2 Upload Grant Payment Request (multiple participants)

To obtain a research cash advance, visit the Office of Research and Sponsored Programs Research Cash Advance Online System page.

Please visit the TXST Tax Compliance Forms section of the Payroll & Tax Compliance Office Tax Compliance Forms & Resources page for:

12-302 Texas Hotel Occupancy Tax Exemption Certificate

To receive tax exemption from a Texas hotel vendor.

14-305 Motor Vehicle Rental Tax Exemption Certificate

To receive tax exemption for vehicle rentals when paid via personal or corporate travel card. Complete page 1 only; rental cars secured with a purchase order will automatically be tax exempt.

For assistance regarding interdepartmental transfers (e-IDTs), please visit the Financial Reporting & Analysis office Forms & Resources page.

For assistance with Vendor Maintenance, please visit the Procurement & Strategic Sourcing Vendor Self-Service page.