The Accounts Payable Office is responsible for providing administrative and fiscal support to the campus community and its vendors. The Accounts Payable Office operates in compliance with campus and TSUS policies, as well as state and federal regulations. Some of the services provided by the Accounts Payable Office include:
In accordance with Texas Education Code Section 51.9741, the Texas Comptroller of Public Accounts Online State Expenditure Database may be accessed to provide information on payment drawn from money appropriated from the state general revenue fund or received as student tuition or fee payments.
The Accounts Payable Office utilizes both an RSS feed and an announcements webpage to keep the campus community informed of changes in a timely manner. We encourage all campus users involved in initiating payments to subscribe to the RSS feed so that you automatically receive updates to the page. Instructions for signup are found here: /accounts-payable/resources/How-to-Add-an-RSS-Feed.html Additionally, announcements may be accessed on the following webpage: http://www.txstate.edu/gao/ap/AP-Office-Announcements.html.
BOBCATBuyers2015 : BOBCATBuyers Presentation, March 2015
BOBCATBuyers2014 : BOBCATBuyers Presentation, October 2014
BOBCATBuyers2014 : BOBCATBuyers Presentation, May 2014
BOBCATBuyers2014 : BOBCATBuyers Presentation, January 2014
Can an Admin approve invoices for payments if the Account Manager is copied on the response to AP.
At this time, the policy requires Account Manager approval. AP will send the approval email request to the Account Manager and copy the Admin. The Account Manager can simply respond “Approved” and reply to all. (FYI this policy will be looked at to determine if any changes can be made to streamline the approval process.)
If an employee needs preferred seating due to health or physical requirements, can the expense be reimbursed?
If an employee/traveler will incur a charge for an expense not covered by university policy/procedure, additional documentation and pre-approval are required. Examples of these types of expenses include:
· Fare other than Coach Class
· Preferential Seating
· Fare for more than one seat per traveler
· Priority or Early Check-In Fees
· Passport fee unless attendance is required.
The employee/traveler must document the rationale for the expense and obtain approval from their Cabinet Officer. Cabinet Officers must obtain approval from the President The approved document must be attached to the travel request or expense report depending on the method of payment (company paid = requests; personally paid = expense report).