The following information is provided for student organizations approved through UPPS 03.01.10 to use the Student Organization Accounting System. The Student Organization Accounting System is housed in SAP and is the method of accounting for deposits and payments from a Student Organization account approved in UPPS 03.01.10.
Use the most appropriate expense GL code for the payment being processed. More than one may be required.
|729900||Payment of Services / Honorarium / Speakers|
|740600||Rental of Equipment|
|747000||Rental of Space|
|770001||Cash Awards / Prizes|
|773000||Reimbursements, Supplies, Registrations, Travel, Cash Advances|
|767900||Scholarships to Texas State students|
Click here for additional information from the State of Texas Comptroller's Office.
If your student organization wishes to award a Texas State student a scholarship, the payment will require special processing and coordination with the Office of Financial Aid and Scholarships.
The Office of Financial Aid and Scholarships requires the following information:
The transmittal form must be submitted to email@example.com prior to submitting the payment request to Accounts Payable.
Note: A transmittal form is not required for each payment, but is required for each scholarship.
The scholarship amount will be recorded to on the Texas State student's financial aid record and will be used in the calculation of financial need.
|Vendor Set Up||FI Master Datafirstname.lastname@example.org|
|Student Organization Account Creation/Update||FI Master Dataemail@example.com|
|Payment Status||Accounts Payablefirstname.lastname@example.org|
|Sales Tax||Accounts Payableemail@example.com|
|1099 Requirements||Accounts Payablefirstname.lastname@example.org|
|Student Organization Information||Student Involvement @ LBJSC||245-3219|
|Account Balances||Student Organization Advisor|