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Curriculum Calendar

The Curriculum Calendar provides faculty and staff with a timeline for important curriculum items including the Annual Course Cycle, program proposals, catalog edit timelines, dates of commencement, etc.

Year Round

DeadlineAction
Faculty develop course additions, changes, and deletions to be effective fall 2020 in the Course Inventory Management (CIM) system
Faculty access in CIM system is year round
Faculty develop program additions, changes, and deletions to be effective fall 2020 in the Program Inventory Management (PIM) system
Faculty access in PIM system is year round

AY 2023-2024 Curriculum Calendar

September

DeadlineAction
Emergency edits as necessary in NEXT for 2023-2024 catalog
CIM/PIM training sessions for faculty
9/1/23Departments/Schools elect 2023-2024 College Curriculum Committee members
9/1/23Curriculum Coordinator to set up 7 college working sessions with Associate Deans, Department Chairs/School Directors, Advisors, UC Associate Dean to develop PIM proposals for core curriculum updates
9/4/23Curriculum Office reviews and updates Deans/Associate Deans/Assistant Deans/Department Chairs/School Directors on 2023-2024 catalog college pages
9/5/23College Curriculum Committees elect 2023-2024 committee chairs
9/7/23Curriculum Specialist requests lists of 2023-2024 College Curriculum Committee members and chairs from Dean's admins
9/7/23Curriculum Specialist updates CIM/PIM roles for 2023-2024 College Curriculum Committees members and chairs
9/8/23Assistant Vice President for Curriculum and Academic Programs sets up annual College Curriculum Committee Chair meeting
9/22/23Curriculum Coordinator reviews fall 2024 saved but not submitted course proposals
9/25/23Curriculum Coordinator notifies depts of fall 2023 saved but not submitted course proposals
9/28/23Annual College Curriculum Committee Chair meeting
9/29/23Fall 2024 course additions, changes, and deletions in CIM system

October

DeadlineAction
10/2/23Curriculum Coordinator reviews "shortened workflow" courses to validate whether they should have a shortened workflow
10/2/23Department Chairs/School Directors review fall 2024 course additions, changes, and deletions
10/2/23Curriculum Coordinator changes fall 2024 saved but not submitted course proposals to fall 2025
10/2/23Curriculum Coordinator validates course numbers for additions
10/5/23Curriculum Coordinator prepares preliminary list of fall 2024 course additions, changes, and deletions
10/6/23Curriculum Coordinator distributes preliminary list to college curriculum committee preparers
10/14/23College Curriculum Committees review fall 2024 course additions, changes, and deletions in CIM system
10/20/23Curriculum Coordinator updates preliminary list of fall 2024 course additions, changes, and deletions and drafts Provost email to faculty & advisors
10/23/23Curriculum Coordinator drafts Provost email for Assistant Vice Provost for Curriculum and Academic Programs with list of fall 2024 course additions, changes, and deletions
10/24/23Assistant Vice Provost for Curriculum and Academic Programs sends draft Provost email with list of fall 2024 course additions, changes, and deletions to Associate Vice Provost of Academic Affairs
10/24/23Curriculum Specialist reviews Role Management of CIM/PIM
10/27/23Associate Vice Provost of Academic Affairs sends Provost email with list of proposed fall 2024 course additions, changes, and deletions to Executive Assistant for distribution to all faculty and Academic Affairs staff

November

DeadlineAction
11/1/23College Councils review fall 2024 course additions, changes, and deletions in CIM system
11/1/23Curriculum Coordinator requests list of university administrators from Faculty Records for fall 2024 catalog
11/1/23Executive Assistant sends email with list of proposed fall 2024 course additions, changes, and deletions to all faculty and Academic Affairs staff
11/1/23All faculty and Academic Affairs staff fall 2024 course review begins
11/2/23Faculty Records uploads finalized faculty and administrators appointments for fall 2024 catalog
11/2/23Curriculum Coordinator requests updated list of retirees and university administrators from Faculty Records for fall 2024 catalog
11/2/23Assistant Vice Provost for Curriculum and Academic Programs requests spreadsheet of SACSCOC program coordinators from Faculty Records
11/3/23Curriculum Coordinator completes faculty import in NEXT to 2023-2024 catalog
11/3/23Curriculum Coordinator republishes 2023-2024 catalog after faculty import
11/7/23College Deans review fall 2024 course additions, changes, and deletions
11/14/23University College Associate Dean reviews fall 2024 undergraduate writing intensive course additions, changes, and deletions
11/15/23Graduate Dean reviews fall 2024 graduate course additions, changes, and deletions
11/21/23Curriculum Coordinator reviews fall 2024 saved but not submitted program proposals
11/21/23Curriculum Coordinator reviews fall 2024 course deletions for fall 2024 unsubmitted program changes
11/22/23Curriculum Coordinator notifies departments of fall 2024 saved but not submitted program proposals
11/29/23Curriculum Coordinator distributes University Curriculum Committee annual course meeting agendas
11/29/23Comments from all faculty and Academic Affairs staff review of fall 2024 courses
11/29/23General Education Council reviews fall 2024 undergraduate core curriculum course additions, changes, and deletions
11/29/23Curriculum Specialist reviews Role Management of CIM/PIM
11/30/23Fall 2024 program additions, changes, and deletions in PIM system

December

DeadlineAction
12/1/23Curriculum Coordinator updates Banner for fall 2024 course changes pending Regents review
12/4/23Curriculum Coordinator develops final list of fall 2024 course additions, changes, and deletions
12/4/23Curriculum Coordinator emails the final list of fall 2024 course additions and deletions to the University Curriculum Committee to begin the electronic review
12/4/23Curriculum Coordinator changes fall 2024 saved but not submitted program proposals to fall 2024
12/4/232023-2024 catalog closed for editing
12/4/23Curriculum Coordinator drafts preliminary list of fall 2024 program additions, changes, and deletions
12/5/23Curriculum Coordinator distributes list of fall 2024 program additions, changes, and deletions to College Curriculum Committee chairs and college preparers
12/6/23Curriculum Coordinator prepares Regents Board Order for fall 2024 course additions, changes, and deletions
12/7/23Assistant Vice Provost for Curriculum and Academic Programs submits Regents Board Order for fall 2024 course additions, changes, and deletions
12/8/23Fall 2023 Commencement
12/9/23Fall 2023 Commencement
12/14/23Department Chairs/School Directors review fall 2024 program additions, changes, and deletions
12/14/23Curriculum Coordinator requests CourseLeaf to PDF the 2023-2024 catalog from NEXT
12/20/23Curriculum Specialist reviews Role Management of CIM/PIM

January 

DeadlineAction
1/2/24Associate Vice Provost for Academic Affairs reviews fall 2024 course changes
1/2/24Curriculum Coordinator requests CourseLeaf to advance CURR catalog to 2023-2024
1/2/24Curriculum Coordinator requests CourseLeaf to advance NEXT catalog to 2024-2025
1/5/24Assistant Vice Provost for Curriculum and Academic Programs and Curriculum Coordinator review Marketable Skills email templates
1/12/24Curriculum Coordinator drafts first edits of 2024-2025 catalog for deans and administrators
1/12/24Curriculum Coordinator verifies Department Map 2023-2024 in Marketable Skills system Review Year and Public Year programs
1/12/24Curriculum Coordinator adds Next Academic Year 2024-2024 in Marketable Skills system
1/12/24Curriculum Coordinator revises Open Review Date to February 1, 2024 and Public Display Date to May 1, 2024 for 2024-2025 Marketable Skills reports
1/12/24Curriculum Coordinator reviews the Faculty Records spreadsheet to notate the program coordinator updates from previous year
1/12/24Curriculum Coordinator edits the "Academic Year" Coordinator Identity for 2024-2025 Marketable Skills with updates from the Faculty Records spreadsheet
1/16/24Curriculum Coordinator reviews draft 2023-2024 catalog PDF
1/16/24Curriculum Coordinator distributes first edits to Deans and Administrators for 2024-2025 catalog
1/26/24University Curriculum Committee meeting review fall 2024 course additions and deletions (1st meeting)
1/26/24Curriculum Coordinator edits the "Review_Year_Coordinator_Action_Required" Mail Template Manager for 2024-2025 Marketable Skills to open on February 1, 2024 with deadline of February 28, 2024
1/26/24Curriculum Coordinator edits the "Review_Year_Coordinator_Action_Required" Message Template Schedules for 2024-2024 Marketable Skills reports to open on February 1, 2024 with a Weekly "Frequency Type" of Monday and Active flag
1/30/24Curriculum Coordinator adds new programs, changes programs, and deletes programs in the Curriculum Program Groups for 2024-2025 Marketable Skills
1/31/24Curriculum Coordinator emails advisors 2023-2024 catalog PDF
1/31/24College Curriculum Committees review fall 2024 program additions, changes, and deletions
1/31/24Curriculum Specialist reviews Role Management of CIM/PIM

February 

DeadlineAction
2/1/24Associate Vice Provost for Academic Affairs reviews fall 2024 course additions and deletions (1st University Curriculum Committee meeting)
2/1/24Curriculum Coordinator prepares and distributes University Curriculum Committee annual course meeting minutes (1st meeting)
2/1/24System email to program coordinators to enter 2024-2025 Marketable Skills
2/2/24University Curriculum Committee meeting review fall 2024 course additions and deletions (2nd meeting)
2/6/24Curriculum Coordinator imports CIM course data in NEXT for 2024-2025 catalog
2/8/24Associate Vice Provost for Academic Affairs reviews fall 2024 course additions and deletions (2nd University Curriculum Committee meeting)
2/8/24Curriculum Coordinator prepares and distributes University Curriculum Committee annual course meeting minutes (2nd meeting)
2/9/24University Curriculum Committee meeting review fall 2024 course additions and deletions (3rd meeting)
2/9/24Banner updated for fall 2024 course additions and deletions pending Board of Regents review
2/13/24Curriculum Coordinator and Registrar's Office annual working session for deleted courses
2/13/24College Councils review fall 2024 program additions, changes, and deletions
2/14/24Schedule of classes go live for summer and fall 2024
2/14/24Regents review fall 2024 course additions, changes, and deletions
2/15/24Curriculum Coordinator prepares and distributes University Curriculum Committee annual course meeting minutes (3rd meeting)
2/16/24Edits from deans and administrators for 2024-2025 catalog
2/20/24College Deans review fall 2024 program additions, changes, and deletions
2/26/24Curriculum Coordinator edits the "Review_Year_Chair_Action_Required" Mail Template Manager for 204-2025 Marketable Skills to open on March 1, 2024 with deadline of March 31, 2024
2/26/24Curriculum Coordinator edits the "Review_Year_Chair_Action_Required" Message Template Schedules for 2024-2025 Marketable Skills reports to open on March 1, 2023 with a Weekly "Frequency Type" of Monday and Active flag
2/26/24Program coordinators enter 2024-2025 Marketable Skills
2/28/24Curriculum Specialist reviews Role Management of CIM/PIM

March

DeadlineAction
3/1/24Graduate Dean reviews fall 2024 program additions, changes, and deletions in PIM
3/1/24Curriculum Coordinator edits the "Review_Year_Coordinator_Action_Required" in the Mail Template Manager changing the message to be a post deadline reminder to enter 2024-2025 Marketable Skills
3/1/24Curriculum Coordinator edits the "Review_Year_Coordinator_Action_Required" in the Message Template Schedules changing Frequency Type to Daily in the post deadline time period to enter 2023-2024 Marketable Skills
3/1/24System email to chairs/directors to approve 2024-2025 Marketable Skills
3/7/24Curriculum Coordinator submits proposed core curriculum fall 2024 course additions, changes, and deletions to Coordinating Board
3/8/24University Curriculum Committee review* of fall 2024 program additions, changes, and deletions
3/18/24Curriculum Coordinator requests fall 2024 course inventory excel from Institutional Research
3/18/24Associate Vice Provost for Academic Affairs reviews fall 2024 program additions, changes, and deletions
3/19/24Curriculum Coordinator makes edits from deans and administrators in NEXT for 2023-2024 catalog
3/26/24Curriculum Specialist reviews Role Management of CIM/PIM
3/29/24Curriculum Coordinator edits the "Review_Year_Dean_Action_Required" Mail Template Manager for 2024-2024 Marketable Skills to open on April 1, 2024 with deadline of April 24, 2024
3/29/24Curriculum Coordinator edits the "Review_Year_Dean_Action_Required" Message Template Schedules for 2023-2024 Marketable Skills reports to open on April 1, 2023 with a Weekly "Frequency Type" of Monday and Active flag
3/29/24Curriculum Coordinator edits the "Review_Year_Chair_Action_Required" in the Mail Template Manager changing the message to be a post deadline reminder to approve 2024-2025 Marketable Skills
3/29/24Curriculum Coordinator edits the "Review_Year_Chair_Action_Required" in the Message Template Schedules changing Frequency Type to Daily in the post deadline time period to approve 2024-2025 Marketable Skills
3/29/24Chairs/directors approve 2024-2024 Marketable Skills
3/30/24Assistant Vice Provost for Curriculum and Academic Programs coordinates Faculty Senate agenda for fall 2024 program additions, changes, and deletions

April 

DeadlineAction
4/1/24Faculty Senate review* of fall 2024 program additions, changes, and deletions
4/1/24Registration begins for fall 2024
4/1/24System email to deans to approve 2024-2025 Marketable Skills
4/4/24Assistant Vice Provost for Curriculum and Academic Programs drafts Council of Academic Deans email for fall 2023 program additions, changes, and deletions and sends to Associate Vice Provost for Academic Affairs
4/4/24Associate Vice Provost for Academic Affairs reviews and approves draft Council of Academic Deans email for fall 2023 program additions, changes, and deletions
4/5/24Assistant Vice Provost for Curriculum and Academic Programs sends email to Council of Academic Deans for fall 2024 program additions, changes, and deletions
4/12/24Council of Academic Deans review* of fall 2024 program additions, changes, and deletions
4/15/24Curriculum Specialist drafts FY 2024 curriculum calendar
4/15/24Provost review* of fall 2024 program additions, changes, and deletions
4/16/24Provost review* of fall 2024 program additions, changes, and deletions
4/18/24Prepare and distribute fall 2024 Frequently Taught Topics Courses Report and Untaught Course Report to Deans
4/18/24Curriculum Coordinator edits 2024-2025 catalog for fall 2023 program additions, changes, and deletions
4/23/24Deans approve 2024-2025 Marketable Skills
4/25/24Curriculum Coordinator requests CourseLeaf to publish 2024-2025 catalog from NEXT
4/25/24Curriculum Specialist drafts Provost campus announcement email about the fall 2024 catalog and sends to Associate Vice Provost for Academic Affairs
4/25/24Curriculum Coordinator submits 2024-2024 Marketable Skills to Associate Vice Provost of Academic Affairs
4/25/24Curriculum Coordinator edits the "Review_Year_Dean_Action_Required" in the Mail Template Manager changing the message to be a post deadline reminder to approve 2024-2025 Marketable Skills
4/25/24Curriculum Coordinator edits the "Review_Year_Dean_Action_Required" in the Message Template Schedules changing Frequency Type to Daily in the post deadline time period to approve 2024-2025 Marketable Skills
4/25/24Curriculum Specialist reviews Role Management of CIM/PIM
4/26/24Curriculum Specialist distributes FY 2024 curriculum calendar to deans' offices and publishes to Curriculum website
4/29/24Associate Vice Provost for Academic Affairs to approve 2023-2024 Marketable Skills
4/30/24Associate Vice Provost for Academic Affairs sends campus announcement email to Executive Assistant about the fall 2024 catalog

May 

DeadlineAction
5/1/24Publish Fall 2024 Catalog
5/1/24Executive Assistant sends campus announcement email about the fall 2024 catalog
5/2/24Begin Outcomes Assessment: Results, Evidence of Improvement and Action Plan for FY 2024
5/3/24Curriculum Specialist publishes FY 2025 course calendar to website
5/3/24Curriculum Specialist publishes FY 2025 program calendar to website
5/3/24Faculty Senate notifies 2024-2025 University Curriculum Committee members
5/3/24Faculty Senate notifies 2024-2025 Faculty Senators
5/9/24Spring 2024 Commencement
5/10/24Spring 2024 Commencement
5/11/24Spring 2024 Commencement
5/13/24Regents meeting review* of fall 2024 program additions, changes, and deletions
5/30/24Curriculum Specialist updates CIM/PIM roles for 2024-2025 University Curriculum Committee
5/30/24Curriculum Specialist updates CIM/PIM roles for 2024-2025 Faculty Senate
5/31/24Curriculum Coordinator submits CBM 003 to Texas Higher Education Coordinating Board

June

DeadlineAction
Emergency edits as necessary in NEXT for 2024-2025 catalog
6/3/24Report Curriculum Office Outcomes Assessment
6/3/24General Education Council members for fall 2024 appointed by deans
6/3/24Texas Higher Education Coordinating Board staff review* of fall 2024 program additions, changes, and deletions
6/6/24Curriculum Specialist reviews/ updates Transfer Planning Guides spreadsheet
6/13/24Curriculum Office completes Annual Third-Party Application User Access Review for CIM/PIM
6/13/24Curriculum Specialist distributes Transfer Planning Guides to Assistant Vice President for Academic Success
6/14/24Southern Association of Colleges and Schools Commission on Colleges teach-outs letter to be mailed to Southern Association of Colleges and Schools Commission on Colleges; Deadline is June 30, 2024
6/27/24Curriculum Specialist reviews Role Management of CIM/PIM

July

DeadlineAction
Emergency edits as necessary in NEXT for 2024-2025 catalog
7/1/24IT audit of user access
7/15/24Re-evaluate Marketable Skills Program Map
7/25/24Assistant Vice Provost for Curriculum and Academic Programs sets up University Curriculum Committee new member orientation and develops agenda
7/25/24Assistant Vice Provost for Curriculum and Academic Programs sends University Curriculum Committee new member orientation invite and agenda
7/25/24Administrative Assistant reserves room for 2024-2025 University Curriculum Committee orientation
7/25/24Curriculum Specialist reviews Role Management of CIM/PIM

August

DeadlineAction
Emergency edits as necessary in NEXT for 2024-2025 catalog
8/1/24Apply Texas
8/1/24Curriculum Specialist reserves room for fall 2024 University Curriculum Committee Annual Course Cycle Meetings
8/1/24Curriculum Coordinator posts fall 2024 Degree Program Inventory
8/3/24Summer 2024 Commencement
8/15/24Curriculum Coordinator coordinates administrative and faculty CIM training sessions and distributes annual calendar with instructions
8/21/24Curriculum Specialist updates CIM/PIM roles for 2024-2025 Deans, Chairs, and College Councils
TBDConvocation fall 2024
TBDCourses begin for fall 2024
TBDCurriculum Coordinator removes disclaimer from 2023-2024 catalog
8/22/24Edit Associate Vice President for Academic Affairs website to include newly approved majors and minors
8/26/24Curriculum Coordinator follows up on fall 2025 Frequently Taught Topics Courses Report and Untaught Course Report from Deans
8/30/24Curriculum Specialist reviews Role Management of CIM/PIM roles for Deans, Chairs, College Councils, Gen Education Council, University Curriculum Committee, Faculty Senate, Council of Academic Deans

*Program proposals for the following actions require additional review steps:  change in SCH, major title, degree title; addition of majors; deletion of majors