Skip to Content

Payroll and Tax Compliance Office

W-2 Reminders

  • Employees must update their mailing or permanent address in SAP by January 11, 2019 to ensure the correct address is printed on the tax forms.  To confirm or change your address information, please contact Human Resources at (512) 245-2557 or
  • Employees who have elected an electronic W-2 will receive notification when the electronic W-2 Form is available.
  • Paper W-2 Forms will be mailed via U.S. Postal Service on January 31.
  • Upon termination of employment with Texas State, a former employee will no longer have access to the SAP Portal.  Former employees will automatically receive a paper W-2 form, which will be distributed by U.S. Postal Service.

 *Elect Secured Online Paperless Delivery of Your 2019 W-2*

The deadline for electing online 2019 W-2 is January 3rd, 2020.

For instructions, visit:

Payroll News

Cheerleader running with huge Bobcat logo flag across football field

The monthly payroll for January 2019, will be paid on Friday, February 1st, 2019.

Upcoming semi-monthly payrolls, for hourly and student employees, will be paid:

Tuesday, January 15th   (for the pay period 12/16 - 12/31)

Thursday, January 31st  (for the pay period 01/01 - 01/15). 

We are pleased to offer and encourage all employees to participate in the direct deposit programOver 90% of Texas State Employees participate in the direct deposit program.  If you have already signed up for direct deposit, it is not necessary to resubmit information unless your election or banking information has changed.  Have a great semester.

SAP - Employee Self Service

Watch the Employee Self Service Training Video to learn about the Employee Self Service (ESS) module.  This module contains earnings statements, benefit plans, working time recording, leave balances, address change, bank information, emergency contacts, employee search and much more.

Time for a Paycheck Checkup


Tips for using the IRS Withholding Calculator 

  • Have your most recent pay stub and federal tax return on hand.
  • The calculator’s results are only as accurate as the information you enter.
  • The Withholding Calculator does not ask you to provide sensitive personally-identifiable information like your name, Social Security number, address or bank account numbers. The IRS does not save or record the information you enter on the Calculator.
Find the IRS calculator at

Following tax law changes, you should do a paycheck checkup using the IRS’s Withholding Calculator and, if necessary, complete a new W-4 form.

You should check if you:
  • Are a two-income family.
  • Have two or more jobs at the same time or only work part of the year.
  • Claim credits like the child tax credit.
  • Have dependents age 17 or older.
  • Itemized deductions in 2017.
  • Have high income or a complex tax return.
  • Have a large tax refund or tax bill for 2017.

For more details, visit: