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Payroll and Tax Compliance Office

Upcoming Pay Dates and Deadlines

All PCRs and time entry must be approved before SAP Locked Days.

Hourly/Biweekly Payroll

Pay date Friday 7/30. SAP will be locked THURSDAY 7/22.  TIME MUST BE APPROVED NO LATER THAN END OF DAY TUESDAY 7/20.

Pay date Monday 8/16. SAP will be locked MONDAY 8/9.  TIME MUST BE APPROVED NO LATER THAN END OF DAY WEDNESDAY 8/4.

Salaried/Monthly Payroll

Pay date Monday 8/2.  SAP Payroll will be locked THURSDAY 7/22 - FRIDAY 7/23. 

Off-cycle pay date, Tuesday 8/10.  PCRs must be in complete status by 8/2. 

Pay date Wednesday 9/1.  SAP Payroll will be locked MONDAY 8/23 - TUESDAY 8/24. 

Student walking on bridge over pond
Click on the image for important payroll deadlines.

Enroll in Direct Deposit


For those employees who choose to continue receiving a paper check, they may be picked up on payday at the Student Business Services Cashier's windows on the first floor of the J.C. Kellam Building. You must present your Texas State ID card or government issued identification card to receive your paycheck. Electronic Earnings Statements may be viewed or printed at the SAP Portal Employee Self Service website.

We encourage employees, who have not enrolled in direct deposit, to consider this more convenient process for their paychecks. It also helps us practice social distancing.  Please take a moment to read the direct deposit instructions and sign up today.


2020 Wage and Tax Statement (Form W-2)

The Internal Revenue Service (IRS) confirmed that the nation’s tax season will start for individual tax return filers on Friday, February 12, 2021, when the tax agency will begin accepting and processing 2020 tax year returns.  The deadline to file 2020 tax returns and pay any tax owed is Thursday, April 15, 2021.

Your 2020 Wage and Tax Statement (Form W-2) will be available online on or before Monday, February 1st, 2021.

Please keep copy of your tax form for your records.

Time for a Paycheck Checkup


Tips for using the IRS Withholding Calculator 

  • Have your most recent pay stub and federal tax return on hand.
  • The calculator’s results are only as accurate as the information you enter.
  • The Withholding Calculator does not ask you to provide sensitive personally-identifiable information like your name, Social Security number, address or bank account numbers. The IRS does not save or record the information you enter on the Calculator.

Find the IRS calculator at

You should do a paycheck checkup using the IRS’s Withholding Calculator and, if necessary, complete a new W-4 form if you:

  • Are a two-income family.
  • Have two or more jobs at the same time or only work part of the year.
  • Claim credits like the child tax credit.
  • Have dependents age 17 or older.
  • Itemized deductions in 2019.
  • Have high income or a complex tax return.
  • Have a large tax refund or tax bill for 2019.

For more details, visit: