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Payroll and Tax Compliance Office

Due to the Thanksgiving Holidays all time worked by student, hourly and NSNR employees for pay period 11/01 to 11/15 must be entered and approved by Friday, November 16.

All time worked during November 1 through November 15 must be:

  • Entered by employee by midnight on November 15.

  • Approved in SAP by supervisor (or time administrator) by midnight on November 16.

FY2019 Payroll Deadlines for Students, Hourly and NSNR Employees

Campus Payroll News

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The monthly payroll for November 2018, will be paid on Monday, December 3rd, 2018.

Upcoming semi-monthly payrolls, for hourly and student employees, will be paid:

Thursday, November 15  (for the pay period 10/16 - 10/31)

Friday, November 30 (for the pay period 11/01 - 11/15). 

We are pleased to offer and encourage all employees to participate in the direct deposit programOver 90% of Texas State Employees participate in the direct deposit program.  If you have already signed up for direct deposit, it is not necessary to resubmit information unless your election or banking information has changed.  Have a great semester.


SAP - Employee Self Service

Watch the Employee Self Service Training Video to learn about the Employee Self Service (ESS) module.  This module contains earnings statements, benefit plans, working time recording, leave balances, address change, bank information, emergency contacts, employee search and much more.


 *Elect Secured Online Paperless Delivery of Your 2018 W2*

The deadline for electing online 2018 W-2 is December 31, 2018.

For instructions, visit: http://www.txstate.edu/payroll/taxservices.html

Time for a Paycheck Checkup

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Tips for using the IRS Withholding Calculator 

  • Have your most recent pay stub and federal tax return on hand.
  • The calculator’s results are only as accurate as the information you enter.
  • The Withholding Calculator does not ask you to provide sensitive personally-identifiable information like your name, Social Security number, address or bank account numbers. The IRS does not save or record the information you enter on the Calculator.
Find the IRS calculator at IRS.gov/withholding.

Following tax law changes, you should do a paycheck checkup using the IRS’s Withholding Calculator and, if necessary, complete a new W-4 form.

You should check if you:
  • Are a two-income family.
  • Have two or more jobs at the same time or only work part of the year.
  • Claim credits like the child tax credit.
  • Have dependents age 17 or older.
  • Itemized deductions in 2017.
  • Have high income or a complex tax return.
  • Have a large tax refund or tax bill for 2017.

For more details, visit: http://www.txstate.edu/payroll/