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Payroll and Tax Compliance Office

Payroll News

*** Reminder***
Hourly payroll for the pay period 3/1 to 3/15,
time is due Sunday, March 24th.
Time not approved by end of day Sunday, March 24th will be paid on the following payroll.

Cheerleader running with huge Bobcat logo flag across football field

The monthly payroll for March 2019, will be paid on Monday, April 1st, 2019.

Upcoming semi-monthly payrolls, for hourly and student employees, will be paid:

Friday, March 15th   (for the pay period 2/16 - 2/28)

** Friday, March 29  (for the pay period 3/1 - 3/15) **

We are pleased to offer and encourage all employees to participate in the direct deposit programOver 90% of Texas State Employees participate in the direct deposit program.  If you have already signed up for direct deposit, it is not necessary to resubmit information unless your election or banking information has changed.  Have a great semester.

2018 Wage and Tax Statements (Form W-2) are now available online

The 2018 Wage and Tax Statements (Form W-2) are now available online when you log into SAP Portal.  You must have previously given consent to receive form W-2 electronically on line.  Employees who did not consent prior January 4th, 2019 will automatically receive a paper copy.

To protect your personal information, please DO NOT PRINT OR DOWNLOAD your W-2 statement on your TEXAS STATE UNIVERSITY COMPUTER because the data is automatically stored on the device it is downloaded or printed on.

Reminders:

  • Upon termination of employment with Texas State, a former employee will no longer have access to the SAP Portal. Former employees will automatically receive a paper W-2 form.

  • Paper W-2 Forms will be mailed via U.S. Postal Service on January 31.

  • Copy of the 2018 W-2 may be requested after February 15, 2019.

 *Elect Secured Online Paperless Delivery of Your 2019 W-2*

The deadline for electing online 2019 W-2 is January 3rd, 2020.

For instructions, visit: http://www.txstate.edu/payroll/taxservices.html

Time for a Paycheck Checkup

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Tips for using the IRS Withholding Calculator 

  • Have your most recent pay stub and federal tax return on hand.
  • The calculator’s results are only as accurate as the information you enter.
  • The Withholding Calculator does not ask you to provide sensitive personally-identifiable information like your name, Social Security number, address or bank account numbers. The IRS does not save or record the information you enter on the Calculator.
Find the IRS calculator at IRS.gov/withholding.

Following tax law changes, you should do a paycheck checkup using the IRS’s Withholding Calculator and, if necessary, complete a new W-4 form.

You should check if you:
  • Are a two-income family.
  • Have two or more jobs at the same time or only work part of the year.
  • Claim credits like the child tax credit.
  • Have dependents age 17 or older.
  • Itemized deductions in 2017.
  • Have high income or a complex tax return.
  • Have a large tax refund or tax bill for 2017.

For more details, visit: http://www.txstate.edu/payroll/

SAP - Employee Self Service

Watch the Employee Self Service Training Video to learn about the Employee Self Service (ESS) module.  This module contains earnings statements, benefit plans, working time recording, leave balances, address change, bank information, emergency contacts, employee search and much more.