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Payroll and Tax Compliance Office

Christmas holiday schedule: December 23, 2019 – January 3, 2020

Our office will be closed during the Christmas holiday schedule.
If you are currently receiving your payroll payment via Direct Deposit (ACH) you will receive your automatic bank deposit as usual.

If you currently receive Paper Checks, you have the following options:

  • Enroll in Direct Deposit – if you want to receive your direct deposit on pay date, you must enroll by Tuesday, December 10th.

  • Pick-up Pay Check - beginning January 6, 2020 when the University reopens for business.

  • Request Check By Mail - Send an email by December 13, 2019 to: to request your check to be mailed.  Please include your complete address, including City, State and ZIP Code.

Welcome New Faculty!

Faculty Payroll Calendar

Monthly Payroll

Student walking on bridge over pond
Click on the image for important payroll deadlines.

Salary employees are paid on a monthly pay period basis. Upcoming monthly payroll will be paid:

  • Monday, December 2, 2019 for the period 11/1 - 11/30
  • Thursday, January 2, 2020 for the period 12/1 - 12/31

Semi-Monthly Payroll

Students studying at Alkek library
Click on the image for important payroll deadlines.

Upcoming semi-monthly payrolls, for hourly and student employees, will be paid:

  • Friday, November 29  for the pay period 11/1 - 11/15
  • Friday, December 13  for the pay period 11/16 -11/30
  • Tuesday, December 31  for the pay period 12/1 -12/15

We encourage all employees to participate in the direct deposit program

Over 90% of Texas State Employees participate in the direct deposit program.  If you have already signed up for direct deposit, it is not necessary to resubmit information unless your election or banking information has changed. 

Have a great semester!

Elect Secured Online Paperless Delivery of Your 2019 W-2

The deadline for electing online 2019 W-2 is January 3rd, 2020.

Time for a Paycheck Checkup


Tips for using the IRS Withholding Calculator 

  • Have your most recent pay stub and federal tax return on hand.
  • The calculator’s results are only as accurate as the information you enter.
  • The Withholding Calculator does not ask you to provide sensitive personally-identifiable information like your name, Social Security number, address or bank account numbers. The IRS does not save or record the information you enter on the Calculator.

Find the IRS calculator at

You should do a paycheck checkup using the IRS’s Withholding Calculator and, if necessary, complete a new W-4 form if you:

  • Are a two-income family.
  • Have two or more jobs at the same time or only work part of the year.
  • Claim credits like the child tax credit.
  • Have dependents age 17 or older.
  • Itemized deductions in 2018.
  • Have high income or a complex tax return.
  • Have a large tax refund or tax bill for 2018.

For more details, visit:

SAP - Employee Self Service

Watch the Employee Self Service Training Video to learn about the Employee Self Service (ESS) module.  This module contains earnings statements, benefit plans, working time recording, leave balances, address change, bank information, emergency contacts, employee search and much more.