Curriculum Calendar
The Curriculum Calendar provides faculty and staff with a timeline for important curriculum items including the Annual Course Cycle, program proposals, catalog edit timelines, dates of commencement, etc.
Year Round
| Deadline | Action |
|---|---|
| Faculty develop course additions, changes, and deletions to be effective fall 2020 in the Course Inventory Management (CIM) system | |
| Faculty access in CIM system is year round | |
| Faculty develop program additions, changes, and deletions to be effective fall 2020 in the Program Inventory Management (PIM) system | |
| Faculty access in PIM system is year round |
September
| Deadline | Action |
|---|---|
| Emergency edits as necessary in NEXT for 2020-2021 catalog | |
| CIM/PIM training sessions for faculty | |
| 9/1/20 | Departments/Schools elect 2020-2021 College Curriculum Committee (CCC) members |
| 9/1/20 | Curriculum Coordinator to set up 7 college working sessions with Associate Deans, Department Chairs/School Directors, Advisors, UC Associate Dean to develop PIM proposals for core curriculum updates |
| 9/2/20 | Curriculum Office reviews and updates Deans/Associate Deans/Assistant Deans/Department Chairs/School Directors on 2020-2021 catalog college pages |
| 9/4/20 | College Curriculum Committees elect 2020-2021 committee chairs |
| 9/4/20 | Administrative Assistant requests lists of 2020-2021 College Curriculum Committee members and chairs from Dean's admins |
| 9/4/20 | Administrative Assistant updates CIM/PIM roles for 2020-2021 College Curriculum Committees members and chairs |
| 9/7/20 | Curriculum Director sets up annual CCC Chair meeting |
| 9/14/20 | Annual CCC Chair meeting |
| 9/21/20 | Curriculum Coordinator reviews fall 2021 saved but not submitted course proposals |
| 9/23/20 | Curriculum Coordinator notifies depts of fall 2021 saved but not submitted course proposals |
| 9/30/20 | Fall 2021 course additions, changes, and deletions in CIM system |
| 9/30/20 | Review "shortened workflow" courses to validate whether they should have a shortened workflow |
October
| Deadline | Action |
|---|---|
| 10/1/20 | Department Chairs/School Directors review fall 2021 course additions, changes, and deletions |
| 10/1/20 | Curriculum Coordinator changes fall 2021 saved but not submitted course proposals to fall 2022 |
| 10/5/20 | Curriculum Coordinator prepares preliminary list of fall 2021 course additions, changes, and deletions |
| 10/6/20 | Curriculum Coordinator distributes preliminary list to college curriculum committee preparers |
| 10/15/20 | College Curriculum Committees review fall 2021 course additions, changes, and deletions in CIM system |
| 10/22/20 | Curriculum Coordinator updates preliminary list of fall 2021 course additions, changes, and deletions and drafts Provost email to faculty & advisors |
| 10/23/20 | Curriculum Coordinator sends draft Provost email to AVPAA with list of fall 2021 course additions, changes, and deletions |
| 10/26/20 | Role Management Review CIM/PIM |
| 10/29/20 | Curriculum Coordinator sends Provost email with list of proposed fall 2021 course additions, changes, and deletions to Executive Assistant for distribution to all faculty and AA staff |
November
| Deadline | Action |
|---|---|
| 11/1/20 | College Councils review fall 2021 course additions, changes, and deletions in CIM system |
| 11/1/20 | Curriculum Director requests list of university administrators from Faculty Records for fall 2021 catalog |
| 11/2/20 | Executive Assistant sends email with list of proposed fall 2021 course additions, changes, and deletions to all faculty and AA staff |
| 11/2/20 | All faculty and AA staff fall 2021 course review begins |
| 11/2/20 | Faculty Records uploads finalized faculty and administrators appointments for fall 2020 catalog |
| 11/2/20 | Curriculum Director requests updated list of retirees and university administrators from Faculty Records for fall 2020 catalog |
| 11/2/20 | Curriculum Director requests spreadsheet of SACSCOC program coordinators from Faculty Records |
| 11/4/20 | Curriculum Director completes faculty import in NEXT to 2020-2021 catalog |
| 11/4/20 | Curriculum Director republishes 2020-2021 catalog after faculty import |
| 11/8/20 | College Deans review fall 2021 course additions, changes, and deletions |
| 11/15/20 | University College Associate Dean reviews fall 2021 undergraduate writing intensive course additions, changes, and deletions |
| 11/15/20 | Graduate Dean reviews fall 2021 graduate course additions, changes, and deletions |
| 11/20/20 | Curriculum Director reviews fall 2021 saved but not submitted program proposals |
| 11/20/20 | Curriculum Director reviews fall 2021 course deletions for fall 2021 unsubmitted program changes |
| 11/23/20 | Curriculum Director notifies depts of fall 2021 saved but not submitted program proposals |
| 11/30/20 | Comments from all faculty and AA staff review of fall 2021 courses |
| 11/30/20 | General Education Council reviews fall 2021 undergraduate core curriculum course additions, changes, and deletions |
| 11/30/20 | Role Management Review CIM/PIM |
December
| Deadline | Action |
|---|---|
| 12/1/20 | Curriculum Coordinator updates Banner for fall 2021 course changes pending Regents review |
| 12/1/20 | Fall 2021 program additions, changes, and deletions in PIM system |
| 12/2/20 | Curriculum Coordinator develops final list of fall 2021 course additions, changes, and deletions |
| 12/2/20 | Curriculum Coordinator emails the final list of fall 2021 course additions and deletions to the University Curriculum Committee to begin the electronic review |
| 12/2/20 | Curriculum Director changes fall 2021 saved but not submitted program proposals to fall 2022 |
| 12/2/20 | 2020-2021 catalog closed for editing |
| 12/2/20 | Publish 2020-2021 Marketable Skills reports to Provost website |
| 12/2/20 | Download all 2020-2021 internal pdf reports into the program inventory files |
| 12/3/20 | Curriculum Director drafts preliminary list of fall 2021 program additions, changes, and deletions |
| 12/4/20 | Curriculum Director distributes list of fall 2021 program additions, changes, and deletions to CCC chairs and college preparers |
| 12/7/20 | Curriculum Coordinator prepares and submits Regents Board Order for fall 2021 course additions, changes, and deletions |
| 12/11/20 | Fall 2020 Commencement |
| 12/12/20 | Fall 2020 Commencement |
| 12/16/20 | Department Chairs/School Directors review fall 2021 program additions, changes, and deletions |
| 12/16/20 | Curriculum Coordinator requests CourseLeaf to PDF the 2020-2021 catalog from NEXT |
| 12/18/20 | Role Management Review CIM/PIM |
January
| Deadline | Action |
|---|---|
| 1/6/21 | Curriculum Coordinator distributes University Curriculum Committee annual course meeting agendas |
| 1/6/21 | Associate Vice President for Academic Affairs reviews fall 2021 course changes |
| 1/6/21 | Curriculum Coordinator requests CourseLeaf to advance CURR catalog to 2020-2021 |
| 1/6/21 | Curriculum Coordinator requests CourseLeaf to advance NEXT catalog to 2021-2022 |
| 1/11/21 | Curriculum Director requests Marketing redesign for 2021-2022 catalog |
| 1/13/21 | Curriculum Coordinator drafts first edits of 2021-2022 catalog for deans and administrators |
| 1/13/21 | Curriculum Director verifies Department Map 2021-2022 in Marketable Skills system Review Year and Public Year programs |
| 1/13/21 | Curriculum Director adds Next Academic Year 2021-2022 in Marketable Skills system |
| 1/13/21 | Curriculum Director revises Open Review Date to February 1, 2021 and Public Display Date to May 1, 2021 for 2021-2022 Marketable Skills reports |
| 1/13/21 | Curriculum Director reviews the Faculty Records spreadsheet to notate the program coordinator updates from previous year |
| 1/13/21 | Curriculum Director edits the "Academic Year" Coordinator Identity for 2021-2022 Marketable Skills with updates from the Faculty Records spreadsheet |
| 1/15/21 | Curriculum Coordinator reviews draft 2020-2021 catalog PDF |
| 1/15/21 | Curriculum Coordinator distributes first edits to Deans and Administrators for 2021-2022 catalog |
| 1/25/21 | Role Management Review CIM/PIM |
| 1/28/21 | Curriculum Director edits the "Review_Year_Coordinator_Action_Required" Mail Template Manager for 2021-2022 Marketable Skills to open on February 1, 2021 with deadline of February 28, 2021 |
| 1/28/21 | Curriculum Director edits the "Review_Year_Coordinator_Action_Required" Message Template Schedules for 2021-2022 Marketable Skills reports to open on February 1, 2021 with a Weekly "Frequency Type" of Monday and Active flag |
| 1/29/21 | University Curriculum Committee meeting review fall 2021 course additions and deletions (1st meeting) |
| 1/29/21 | Curriculum Director adds new programs, changes programs, and deletes programs in the Curriculum Program Groups for 2021-2022 Marketable Skills |
| 1/31/21 | Curriculum Coordinator emails advisors 2020-2021 catalog PDF |
| 1/31/21 | College Curriculum Committees review fall 2021 program additions, changes, and deletions |
February
| Deadline | Action |
|---|---|
| 2/1/21 | Curriculum Coordinator prepares and distributes University Curriculum Committee annual course meeting minutes (1st meeting) |
| 2/1/21 | Associate Vice President for Academic Affairs reviews fall 2021 course additions and deletions (1st UCC meeting) |
| 2/1/21 | System email to program coordinators to enter 2021-2022 Marketable Skills |
| 2/5/21 | University Curriculum Committee meeting review fall 2021 course additions and deletions (2nd meeting) |
| 2/8/21 | Curriculum Coordinator prepares and distributes University Curriculum Committee annual course meeting minutes (2nd meeting) |
| 2/8/21 | Associate Vice President for Academic Affairs reviews fall 2021 course additions and deletions (2nd UCC meeting) |
| 2/8/21 | Curriculum Coordinator imports CIM course data in NEXT for 2021-2022 catalog |
| 2/11/21 | Banner updated for fall 2021 course additions and deletions pending BOR review |
| 2/15/21 | Curriculum and Registrar's office annual working session for deleted courses |
| 2/15/21 | College Councils review fall 2021 program additions, changes, and deletions |
| TBD | Regents review fall 2021 course additions, changes, and deletions |
| 2/19/21 | Edits from deans and administrators for 2021-2022 catalog |
| 2/22/21 | College Deans review fall 2021 program additions, changes, and deletions |
| 2/22/21 | Role Management Review CIM/PIM |
| 2/24/21 | Schedule of Classes Go Live for fall 2021 |
| 2/26/21 | Curriculum Director edits the "Review_Year_Chair_Action_Required" Mail Template Manager for 2021-2022 Marketable Skills to open on March 1, 2021 with deadline of March 31, 2021 |
| 2/26/21 | Curriculum Director edits the "Review_Year_Chair_Action_Required" Message Template Schedules for 2021-2022 Marketable Skills reports to open on March 1, 2021 with a Weekly "Frequency Type" of Monday and Active flag |
| 2/28/21 | Program coordinators enter 2021-2022 Marketable Skills |
March
| Deadline | Action |
|---|---|
| 3/1/21 | Administrative Assistant drafts FY 2022 curriculum calendar |
| 3/1/21 | Curriculum Coordinator submits fall 2021 course additions, changes, and deletions to Coordinating Board |
| 3/1/21 | Graduate Dean reviews fall 2021 program additions, changes, and deletions in PIM |
| 3/1/21 | Curriculum Director edits the "Review_Year_Coordinator_Action_Required" in the Mail Template Manager changing the message to be a post deadline reminder to enter 2021-2022 Marketable Skills |
| 3/1/21 | Curriculum Director edits the "Review_Year_Coordinator_Action_Required" in the Message Template Schedules changing Frequency Type to Daily in the post deadline time period to enter 2021-2022 Marketable Skills |
| 3/1/21 | System email to chairs/directors to approve 2021-2022 Marketable Skills |
| 3/8/21 | Curriculum Director submits proposed core curriculum fall 2021 course additions, changes, and deletions to Coordinating Board |
| 3/15/21 | Curriculum Coordinator requests fall 2021 course inventory excel from Institutional Research |
| 3/15/21 | Associate Vice President for Academic Affairs reviews fall 2021 program additions, changes, and deletions |
| 3/16/21 | Curriculum Coordinator makes edits from deans and administrators in NEXT for 2021-2022 catalog |
| 3/20/21 | University Curriculum Committee review* of fall 2021 program additions, changes, and deletions |
| 3/29/21 | Administrative Assistant distributes FY 2022 curriculum calendar to deans' offices and publishes to Curriculum website |
| 3/29/20 | Registration begins for fall 2021 |
| 3/29/21 | Role Management Review CIM/PIM |
| 3/31/21 | Curriculum Director edits the "Review_Year_Dean_Action_Required" Mail Template Manager for 2021-2022 Marketable Skills to open on April 1, 2021 with deadline of April 24, 2021 |
| 3/31/21 | Curriculum Director edits the "Review_Year_Dean_Action_Required" Message Template Schedules for 2021-2022 Marketable Skills reports to open on April 1, 2021 with a Weekly "Frequency Type" of Monday and Active flag |
| 3/31/21 | Curriculum Director edits the "Review_Year_Chair_Action_Required" in the Mail Template Manager changing the message to be a post deadline reminder to approve 2021-2022 Marketable Skills |
| 3/31/21 | Curriculum Director edits the "Review_Year_Chair_Action_Required" in the Message Template Schedules changing Frequency Type to Daily in the post deadline time period to approve 2021-2022 Marketable Skills |
| 3/31/21 | Chairs/directors approve 2021-2022 Marketable Skills |
April
| Deadline | Action |
|---|---|
| 4/1/21 | Faculty Senate review* of fall 2021 program additions, changes, and deletions |
| 4/1/21 | System email to deans to approve 2021-2022 Marketable Skills |
| 4/15/21 | Council of Academic Deans review* of fall 2021 program additions, changes, and deletions |
| 4/16/21 | Provost review* of fall 2021 program additions, changes, and deletions |
| 4/17/21 | President review* of fall 2021 program additions, changes, and deletions |
| 4/19/21 | Prepare and distribute fall 2022 Frequently Taught Topics Courses Report and Untaught Course Report to Deans |
| 4/19/21 | Curriculum Director edits 2021-2022 catalog for fall 2021 program additions, changes, and deletions |
| 4/24/21 | Deans approve 2021-2022 Marketable Skills |
| 4/26/21 | Curriculum Coordinator requests CourseLeaf to publish 2021-2022 catalog from NEXT |
| 4/26/21 | Administrative Assistant drafts Provost campus announcement email about the fall 2021 catalog and sends to Associate Vice President for Academic Affairs |
| 4/26/21 | Curriculum Director submits 2020-2021 Marketable Skills to AVPAA |
| 4/26/21 | Curriculum Director edits the "Review_Year_Dean_Action_Required" in the Mail Template Manager changing the message to be a post deadline reminder to approve 2021-2022 Marketable Skills |
| 4/26/21 | Curriculum Director edits the "Review_Year_Dean_Action_Required" in the Message Template Schedules changing Frequency Type to Daily in the post deadline time period to approve 2021-2022 Marketable Skills |
| 4/26/21 | Role Management Review CIM/PIM |
| 4/29/21 | AVPAA to approve 2020-2021 Marketable Skills |
May
| Deadline | Action |
|---|---|
| 5/1/21 | Publish fall 2021 Catalog |
| 5/1/21 | Executive Assistant sends campus announcement email about the fall 2021 catalog |
| 5/1/21 | In the Academic Years, uncheck the 2020-2021 public display |
| 5/1/21 | In the Academic Years, check the 2021-2022 public display to publish 2021-2022 Marketable Skills Reports Review Year programs |
| 5/3/21 | Begin Outcomes Assessment: Results, Evidence of Improvement and Action Plan for FY 2021 |
| 5/6/21 | Publish FY 2022 course calendar to website |
| 5/6/21 | Publish FY 2022 program calendar to website |
| 5/6/21 | Faculty Senate notifies 2021-2022 University Curriculum Committee members |
| 5/6/21 | Faculty Senate notifies 2021-2022 Faculty Senators |
| 5/13/21 | Spring 2021 Commencement |
| 5/14/21 | Spring 2021 Commencement |
| 5/15/21 | Spring 2021 Commencement |
| TBD | Regents meeting review* of fall 2021 program additions, changes, and deletions |
| 5/31/21 | Administrative Assistant updates CIM/PIM roles for 2021-2022 University Curriculum Committee |
| 5/31/21 | Administrative Assistant updates CIM/PIM roles for 2021-2022 Faculty Senate |
June
| Deadline | Action |
|---|---|
| Emergency edits as necessary in NEXT for 2021-2022 catalog | |
| 6/1/21 | Report Curriculum Office Outcomes Assessment |
| 6/1/21 | General Education Council members for fall 2021 appointed by deans |
| 6/1/21 | Coordinating Board staff review* of fall 2021 program additions, changes, and deletions |
| 6/1/21 | Curriculum Director adds new programs, changes programs, and deletes programs in the "Curriculum Program Groups" New Group for 2021-2022 Marketable Skills |
| 6/1/21 | Curriculum Director edits the "Public_Year_Coordinator_Action_Required" Mail Template Manager for 2021-2022 Marketable Skills to open on June 1, 2021 with deadline of June 7, 2021 |
| 6/1/21 | Curriculum Director edits the "Public_Year_Coordinator_Action_Required" Message Template Schedules for 2021-2022 Marketable Skills reports to open on June 1, 2021 with a Daily "Frequency Type" and Active flag |
| 6/1/21 | System email to program coordinators to enter 2021-2022 Marketable Skills |
| 6/6/21 | Program coordinators to enter 2021-2022 Marketable Skills |
| 6/7/21 | Curriculum Director edits the "Public_Year_Chair_Action_Required" Mail Template Manager for 2021-2022 Marketable Skills to open on June 7, 2021 with deadline of June 14, 2021 |
| 6/7/21 | Curriculum Director edits the "Public_Year_Chair_Action_Required" Message Template Schedules for 2021-2022 Marketable Skills reports to open on June 7, 2021 with a Daily "Frequency Type" and Active flag |
| 6/14/21 | Curriculum Director edits the "Public_Year_Dean_Action_Required" Mail Template Manager for 2021-2022 Marketable Skills to open on June 14, 2021 with deadline of June 21, 2021 |
| 6/14/21 | Curriculum Director edits the "Public_Year_Dean_Action_Required" Message Template Schedules for 2021-2022 Marketable Skills reports to open on June 14, 2021 with a Daily "Frequency Type" and Active flag |
| 6/14/21 | System email to deans to enter 2021-2022 Marketable Skills |
| 6/20/21 | Deans to enter 2021-2022 Marketable Skills |
| 6/22/21 | AVPAA to approve 2021-2022 Marketable Skills Public Year programs |
| 6/15/21 | Curriculum Office completes Annual Third-Party Application User Access Review for CIM/PIM |
| 6/28/21 | Role Management Review CIM/PIM |
July
| Deadline | Action |
|---|---|
| Emergency edits as necessary in NEXT for 2021-2022 catalog | |
| 7/1/21 | IT audit of user access |
| 7/26/21 | Curriculum Director sets up UCC new member orientation and develops agenda |
| 7/26/21 | Curriculum Director sends UCC new member orientation invite and agenda |
| 7/26/21 | Administrative Assistant reserves room for 2021-2022 University Curriculum Committee orientation |
| 7/26/21 | Role Management Review CIM/PIM |
August
| Deadline | Action |
|---|---|
| Emergency edits as necessary in NEXT for 2021-2022 catalog | |
| 8/2/21 | Curriculum Office reserves room for fall 2021 University Curriculum Committee Annual Course Cycle Meetings |
| 8/2/21 | Curriculum Coordinator posts fall 2021 Degree Program Inventory |
| 8/13/21 | Summer 2021 Commencement |
| 8/16/21 | Curriculum Coordinator coordinates administrative and faculty CIM training sessions and distributes annual calendar with instructions |
| 8/20/21 | Administrative Assistant updates CIM/PIM roles for 2021-2022 Deans, Chairs, and College Councils |
| TBD | Convocation fall 2021 |
| 8/23/21 | Courses begin for fall 2021 |
| TBD | Remove disclaimer from 2020-2021 catalog |
| 8/27/21 | Follow up on fall 2022 Frequently Taught Topics Courses Report and Untaught Course Report from Deans |
| 8/30/21 | Role Management Review CIM/PIM roles for Deans, Chairs, College Councils, Gen Education Council, University Curriculum Committee, Faculty Senate, Council of Academic Deans |
*Program proposals for the following actions require additional review steps: change in SCH, major title, degree title; addition of majors; deletion of majors