Curriculum Calendar
The Curriculum Calendar provides faculty and staff with a timeline for important curriculum items including the Annual Course Cycle, program proposals, catalog edit timelines, dates of commencement, etc.
Year Round
| Deadline | Action |
|---|---|
| Faculty develop course additions, changes, and deletions to be effective fall 2020 in the Course Inventory Management (CIM) system | |
| Faculty access in CIM system is year round | |
| Faculty develop program additions, changes, and deletions to be effective fall 2020 in the Program Inventory Management (PIM) system | |
| Faculty access in PIM system is year round |
September
| Deadline | Action |
|---|---|
| Emergency edits as necessary in NEXT for 2019-2020 catalog | |
| CIM/PIM training sessions for faculty | |
| 9/2/19 | Curriculum Office reviews and updates Deans/Associate Deans/Assistant Deans/ Department Chairs/School Directors on 2019-2020 catalog college pages |
| 9/9/19 | Reminders to Program Coordinators to enter 2019-2020 Marketable Skills |
| 9/16/19 | Deadline for Program Coordinators to enter 2019-2020 Marketable Skills |
| 9/16/19 | Departments/Schools elect 2019-2020 College Curriculum Committee (CCC) members |
| 9/20/19 | Curriculum Office reviews fall 2020 saved but not submitted course proposals |
| 9/23/19 | Curriculum Office notifies depts of fall 2020 saved but not submitted course proposals |
| 9/23/19 | College Curriculum Committees elect 2019-2020 College Curriculum Committee chairs |
| 9/23/19 | Reminders to Department Chairs/School Directors to approve 2019-2020 Marketable Skills |
| 9/24/19 | Curriculum Office requests lists of 2019-2020 College Curriculum Committee members and chairs from Dean's admins |
| 9/24/19 | Curriculum Office updates CIM/PIM roles for 2019-2020 College Curriculum Committees members and chairs |
| 9/25/19 | Curriculum Office sets up annual CCC Chair meeting |
| 9/30/19 | Deadline for Department Chairs/School Directors to approve 2019-2020 Marketable Skills |
| 9/30/19 | Deadline for fall 2020 course additions, changes, and deletions in CIM system |
October
| Deadline | Action |
|---|---|
| 10/1/19 | Department Chairs/School Directors review fall 2020 course additions, changes, and deletions |
| 10/1/19 | Curriculum Office changes fall 2020 saved but not submitted course proposals to fall 2021 |
| 10/8/19 | Reminders to Deans to approve 2019-2020 Marketable Skills |
| 10/15/19 | Deadline for 2019-2020 College Curriculum Committees to review fall 2020 course additions, changes, and deletions in CIM system |
| 10/15/19 | Curriculum Office requests list of university administrators from Faculty Records for fall 2020 catalog |
| 10/15/19 | Deadline for Deans to approve 2019-2020 Marketable Skills |
| 10/16/19 | After all Marketable Skills reports are completed and approved by deans, download all reports into the program inventory files |
| 10/16/19 | Associate Vice President for Academic Affairs begins review of 2019-2020 Marketable Skills |
| 10/22/19 | Curriculum Coordinator develops preliminary list of fall 2020 course additions, changes, and deletions and drafts Provost email to faculty & advisors |
| 10/23/19 | Curriculum Coordinator sends draft Provost email to AVPAA with list of fall 2020 course additions, changes, and deletions |
| 10/28/19 | Role Management Review CIM/PIM |
| 10/31/19 | Curriculum Coordinator sends Provost email with list of proposed fall 2020 course additions, changes, and deletions to Executive Admin for distribution to all faculty and AA staff |
| 10/31/19 | All faculty and AA staff fall 2020 course review begins |
November
| Deadline | Action |
|---|---|
| 11/1/19 | Deadline for College Councils to review fall 2020 course additions, changes, and deletions in CIM system |
| 11/1/19 | Curriculum Office requests Faculty Records to upload finalized faculty appointments for fall 2019 catalog |
| 11/2/19 | Curriculum Office requests list of SACSCOC program coordinators from Faculty Records |
| 11/4/19 | Curriculum Office completes faculty import in NEXT to 2019-2020 catalog |
| 11/8/19 | Deadline for College Deans to review fall 2020 course additions, changes, and deletions |
| 11/15/19 | Curriculum Office updates Marketable Skills program coordinators to the SACSCOC program coordinators |
| 11/15/19 | Deadline for University College Associate Dean to review fall 2020 undergraduate writing intensive course additions, changes, and deletions |
| 11/15/19 | Deadline for Graduate Dean to review fall 2020 graduate course additions, changes, and deletions |
| 11/15/19 | Curriculum Office republishes 2019-2020 catalog after faculty import |
| 11/20/19 | Curriculum Office reviews fall 2020 course deletions for fall 2020 unsubmitted program changes |
| 11/20/19 | Curriculum Office reviews fall 2020 saved but not submitted program proposals |
| 11/21/19 | Curriculum Office notifies depts of fall 2020 saved but not submitted program proposals |
| 11/25/19 | Role Management Review CIM/PIM |
| 11/26/19 | Deadline for General Education Council to review fall 2020 undergraduate core curriculum course additions, changes, and deletions |
| 11/27/19 | All faculty and AA staff fall 2020 course review ends |
December
| Deadline | Action |
|---|---|
| 12/2/19 | Curriculum Office emails Department Chairs/School Directors to review 2020-2021 Marketable Skills program coordinators |
| 12/2/19 | Curriculum Office revises templates, messages and dates in 2020-2021 Marketable Skills email templates |
| 12/2/19 | Deadline for fall 2020 program additions, changes, and deletions in PIM system |
| 12/2/19 | Curriculum Coordinator develops final list of fall 2020 course additions, changes, and deletions |
| 12/2/19 | Curriculum Coordinator emails the final list of fall 2020 course additions, changes, and deletions to the University Curriculum Committee to begin the electronic review |
| 12/2/19 | Associate Vice President for Academic Affairs reviews fall 2020 course changes |
| 12/2/19 | 2019-2020 catalog closed for editing |
| 12/2/19 | Publish 2019-2020 Marketable Skills Reports |
| 12/2/19 | Curriculum Office changes fall 2020 saved but not submitted program proposals to fall 2021 |
| 12/4/19 | Curriculum Coordinator updates Banner for fall 2020 course changes pending Regents review |
| 12/4/19 | Curriculum Office develops list of fall 2020 program additions, changes, and deletions |
| 12/5/19 | Curriculum Office prepares and submits Regents Board Order for fall 2020 course additions, changes, and deletions |
| 12/13/19 | Fall 2019 Commencement |
| 12/14/19 | Fall 2019 Commencement |
| 12/16/19 | Deadline for Department Chairs/School Directors to review fall 2020 program additions, changes, and deletions |
| 12/16/19 | Curriculum Coordinator drafts University Curriculum Committee agendas to review fall 2020 course additions and deletions |
| 12/16/19 | Deadline for Department Chairs/School Directors to review Marketable Skills program coordinators |
| 12/16/19 | Curriculum Office requests CourseLeaf to PDF the 2019-2020 catalog from NEXT |
| 12/20/19 | Role Management Review CIM/PIM |
January
| Deadline | Action |
|---|---|
| 1/6/20 | Curriculum Office requests CourseLeaf to advance CURR catalog to 2019-2020 |
| 1/6/20 | Curriculum Office requests CourseLeaf to advance NEXT catalog to 2020-2021 |
| 1/6/20 | Curriculum Office distributes University Curriculum Committee annual course meeting agendas |
| 1/6/20 | System email to Program Coordinators to enter 2020-2021 Marketable Skills |
| 1/10/20 | Curriculum Office requests Marketing redesign for 2020-2021 catalog |
| 1/13/20 | Curriculum Office drafts first edits of 2020-2021 catalog for deans and administrators |
| 1/15/20 | Curriculum Office distributes first edits to deans and administrators for 2020-2021 catalog |
| 1/17/20 | Associate Vice President for Academic Affairs review fall 2020 course additions and deletions |
| 1/24/20 | Reminders to Program Coordinators to enter 2020-2021 Marketable Skills |
| 1/27/20 | Role Management Review CIM/PIM |
| 1/31/20 | University Curriculum Committee meeting review fall 2020 course additions and deletions (1st meeting) |
| 1/31/20 | Deadline for Program Coordinators to enter 2020-2021 Marketable Skills |
| 1/31/20 | Deadline for College Curriculum Committees to review fall 2020 program additions, changes, and deletions |
February
| Deadline | Action |
|---|---|
| 2/3/20 | Curriculum Coordinator prepares and distributes University Curriculum Committee annual course meeting minutes (1st meeting) |
| 2/7/20 | University Curriculum Committee meeting review fall 2020 course additions and deletions (2nd meeting) |
| 2/7/20 | Regents review fall 2020 course additions, changes, and deletions |
| 2/7/20 | Curriculum Office imports CIM course data in NEXT for 2020-2021 catalog |
| 2/8/20 | Curriculum Coordinator prepares and distributes University Curriculum Committee annual course meeting minutes (2nd meeting) |
| 2/11/20 | Banner updated for fall 2020 course additions and deletions pending BOR review |
| 2/15/20 | Deadline for College Councils to review fall 2020 program additions, changes, and deletions |
| 2/21/20 | Reminders to Department Chairs/School Directors to approve 2020-2021 Marketable Skills |
| 2/22/20 | Deadline for College Deans to review fall 2020 program additions, changes, and deletions |
| 2/24/20 | Role Management Review CIM/PIM |
| 2/26/20 | Schedule of Classes Go Live for fall 2020 |
| 2/28/20 | Deadline for Department Chairs/School Directors to approve 2020-2021 Marketable Skills |
March
| Deadline | Action |
|---|---|
| 3/1/20 | Deadline for Graduate Dean to review fall 2020 program additions, changes, and deletions in PIM |
| 3/1/20 | Curriculum Office submits fall 2020 course additions, changes, and deletions to Coordinating Board |
| 3/8/20 | If proposed, Curriculum Office submits core curriculum fall 2020 course additions, changes, and deletions to Coordinating Board |
| 3/15/20 | Deadline for Associate Vice President for Academic Affairs to review fall 2020 program additions, changes, and deletions |
| 3/15/20 | Curriculum Office requests fall 2020 course inventory excel from Institutional Research |
| 3/15/20 | Deadline for edits from deans and administrators for 2020-2021 catalog |
| 3/16/20 | Curriculum Office makes edits from deans and administrators in NEXT for 2020-2021 catalog |
| 3/24/20 | Reminders to Deans to approve 2020-2021 Marketable Skills |
| 3/30/20 | Role Management Review CIM/PIM |
| 3/31/20 | Distribute FY 2021 curriculum calendar to deans offices |
| 3/31/20 | Deadline for Deans to approve 2020-2021 Marketable Skills |
April
| Deadline | Action |
|---|---|
| 4/1/20 | Registration begins for fall 2020 |
| 4/1/20 | Deadline for University Curriculum Committee review* of fall 2020 program additions, changes, and deletions |
| 4/8/20 | Deadline for Faculty Senate review* of fall 2020 program additions, changes, and deletions |
| 4/15/20 | Deadline for Council of Academic Deans review* of fall 2020 program additions, changes, and deletions |
| 4/16/20 | Deadline for Provost review* of fall 2020 program additions, changes, and deletions |
| 4/17/20 | Deadline for President review* of fall 2020 program additions, changes, and deletions |
| 4/18/20 | Curriculum Office edits 2020-2021 catalog for fall 2020 program additions, changes, and deletions |
| 4/24/20 | Curriculum Office requests CourseLeaf to publish 2020-2021 catalog from NEXT |
| 4/27/20 | Role Management Review CIM/PIM |
May
| Deadline | Action |
|---|---|
| 5/1/20 | Catalog published for fall 2020 |
| 5/1/20 | Publish 2020-2021 Marketable Skills Reports |
| 5/1/20 | Curriculum Office emails campus to announce fall 2020 catalog |
| 5/1/20 | Begin Outcomes Assessment: Results, Evidence of Improvement and Action Plan for FY 2020 |
| 5/6/20 | Publish FY 2021 course calendar to website |
| 5/6/20 | Publish FY 2021 program calendar to website |
| 5/6/20 | Faculty Senate notifies 2020-2021 University Curriculum Committee members |
| 5/14/20 | Spring 2020 Commencement |
| 5/15/20 | Spring 2020 Commencement |
| 5/16/20 | Spring 2020 Commencement |
| 5/16/20 | Curriculum Office updates CIM/PIM roles for 2020-2021 University Curriculum Committee and Faculty Senate |
| 5/16/20 | Regents meeting review* of fall 2020 program additions, changes, and deletions |
June
| Deadline | Action |
|---|---|
| Emergency edits as necessary in NEXT for 2020-2021 catalog | |
| 6/1/20 | Deadline to report Curriculum Office Outcomes Assessment |
| 6/1/20 | Coordinating Board staff review* of fall 2020 program additions, changes, and deletions |
| 6/1/20 | General Education Council members for fall 2020 appointed by deans |
| 6/29/20 | Role Management Review CIM/PIM |
July
| Deadline | Action |
|---|---|
| Emergency edits as necessary in NEXT for 2020-2021 catalog | |
| 7/1/20 | Deadline for IT audit of user access |
| 7/24/20 | Curriculum Office sets up UCC new member orientation and develops agenda |
| 7/24/20 | Curriculum Office reserves room for 2020-2021 University Curriculum Committee orientation |
| 7/25/20 | Curriculum Office sends UCC new member orientation invite and agenda |
| 7/27/20 | Role Management Review CIM/PIM |
August
| Deadline | Action |
|---|---|
| Emergency edits as necessary in NEXT for 2020-2021 catalog | |
| 8/1/20 | Curriculum Office reserves room for fall 2020 University Curriculum Committee Annual Course Cycle Meetings |
| 8/1/20 | Curriculum Office posts fall 2020 Degree Program Inventory |
| 8/7/20 | Summer 2020 Commencement |
| 8/15/20 | Curriculum Office coordinates administrative and faculty CIM training sessions and distributes annual calendar with instructions |
| 8/21/20 | Curriculum Office updates CIM/PIM roles for 2020-2021 Deans, Chairs, and College Councils |
| 8/21/20 | Convocation fall 2020 |
| 8/24/20 | Courses begin for fall 2020 |
| 8/27/20 | Prepare and distribute fall 2021 Frequently Taught Topics Courses Report and Untaught Course Report to Deans |
| 8/31/20 | Role Management Review CIM/PIM roles for Deans, Chairs, College Councils, Gen Education Council, University Curriculum Committee, Faculty Senate, Council of Academic Deans |
*Program proposals for the following actions require additional review steps: change in SCH, major title, degree title; addition of majors; deletion of majors
