Curriculum Calendar : Curriculum Services : Texas State University

The Curriculum Calendar provides faculty and staff with a timeline for important curriculum items including the Annual Course Cycle, program proposals, catalog edit timelines, dates of commencement, etc.

AY 2018-2019 Curriculum Calendar

Year Round

Deadline	Action
	Faculty develop course additions, changes, and deletions to be effective fall 2019 in the Course Inventory Management (CIM) system
	Faculty access in CIM system is year round
	Faculty develop program additions, changes, and deletions to be effective fall 2019 in the Program Inventory Management (PIM) system
	Faculty access in PIM system is year round

September

Deadline	Action
	Emergency edits as necessary in NEXT for 2018-2019 catalog
	CIM training sessions for faculty
9/1/18	Curriculum Office reviews and updates Deans/Associate Deans/Assistant Deans/Chairs on catalog college pages
9/5/18	University Curriculum Committee new member orientation
9/7/18	University Curriculum Committee new member orientation
9/15/18	Departments/Schools elect 2018-2019 College Curriculum Committee members
9/22/18	College Curriculum Committees elect committee chairs
9/23/18	Curriculum Office requests lists of College Curriculum Committee members and chairs from Dean's admins
9/24/18	Curriculum Office updates CIM/PIM roles for College Curriculum Committees members and chairs
9/30/18	Fall 2019 course additions, changes, and deletions due in CIM system

October

Deadline	Action
10/1/18	Department Chairs/School Directors review fall 2019 course additions, changes, and deletions
10/15/18	College Curriculum Committees review fall 2019 course additions, changes, and deletions
10/15/18	Curriculum Office requests list of university administrators from Faculty Records for fall 2018 catalog
10/22/18	Curriculum Coordinator develops preliminary list of fall 2019 course additions, changes, and deletions and drafts Provost email to faculty & advisors
10/23/18	Curriculum Coordinator sends draft Provost email to AVPAA
10/31/18	All faculty and advisor fall 2019 course review begins with Provost email and course list

November

Deadline	Action
11/1/18	College Councils review fall 2019 course additions, changes, and deletions
11/1/18	Curriculum Office requests Faculty Records upload finalized faculty appointment database
11/2/18	Curriculum Office completes faculty import in NEXT to 2018-2019 catalog
11/7/18	College Deans review fall 2019 course additions, changes, and deletions
11/15/18	University College Associate Dean reviews fall 2019 undergraduate writing intensive course additions, changes, and deletions
11/15/18	Graduate Dean reviews fall 2019 graduate course additions, changes, and deletions
11/15/18	Curriculum Office republishes 2018-2019 catalog after faculty import
11/26/18	General Education Council reviews fall 2019 undergraduate core curriculum course additions, changes, and deletions
11/30/18	All faculty and advisor fall 2019 course review ends

December

Deadline	Action
12/1/18	Curriculum Coordinator develops final list of fall 2019 course additions, changes, and deletions
12/1/18	University Curriculum Committee electronic review fall 2019 course additions and deletions begins
12/1/18	Associate Vice President for Academic Affairs review fall 2019 course changes
12/1/18	Fall 2019 program additions, changes, and deletions due in PIM system
12/1/18	2018-2019 catalog closed for editing
12/4/18	Curriculum Coordinator updates Banner for fall 2019 course changes pending Regents review
12/5/18	Curriculum Office prepares and submits Regents Board Order for fall 2019 course additions, changes, and deletions
12/14/18	Fall 2018 Commencement
12/15/18	Department Chairs/School Directors review fall 2019 program additions, changes, and deletions
12/15/18	Curriculum Office requests CourseLeaf for PDF of 2018-2019 catalog from NEXT

January

Deadline	Action
1/3/19	Curriculum Offices requests CourseLeaf to advance CURR to 2018-2019
1/3/19	Curriculum Office requests CourseLeaf to advance NEXT to 2019-2020
1/4/19	Curriculum Office distributes University Curriculum Committee annual course meeting agendas
1/10/19	Curriculum Office requests Marketing redesign for 2019-2020 catalog
1/15/19	Curriculum Office distributes edits to deans and administrators for 2019-2020 catalog
1/25/19	University Curriculum Committee meeting review fall 2019 course additions and deletions (1st meeting)
1/28/19	Curriculum Office distributes University Curriculum Committee annual course meeting minutes (1st meeting)
1/28/19	Associate Vice President for Academic Affairs review fall 2019 course additions and deletions (1st meeting)
1/29/19	Banner updated for fall 2019 course additions and deletions pending BOR review
1/31/19	College Curriculum Committees review fall 2019 program additions, changes, and deletions

February

Deadline	Action
2/1/19	University Curriculum Committee meeting review fall 2019 course additions and deletions (2nd meeting)
2/4/19	Curriculum Office distributes University Curriculum Committee annual course meeting minutes (2nd meeting)
2/4/19	Associate Vice President for Academic Affairs review fall 2019 course additions and deletions (2nd meeting)
2/5/19	Banner updated for fall 2019 course additions and deletions pending BOR review
2/7/19	Regents review fall 2019 course additions, changes, and deletions
2/7/19	Curriculum Office imports CIM course data in NEXT for 2019-2020 catalog
TBD	Schedule of Classes Go Live for fall 2019
2/15/19	College Councils review fall 2019 program additions, changes, and deletions
2/22/19	College Deans review fall 2019 program additions, changes, and deletions

March

Deadline	Action
3/1/18	Graduate Dean review fall 2019 program additions, changes, and deletions in PIM
3/1/19	Curriculum Office submits fall 2019 course additions, changes, and deletions to Coordinating Board
3/8/19	If exists, Curriculum Office submits core curriculum fall 2019 course additions, changes, and deletions to Coordinating Board
3/15/19	Associate Vice President for Academic Affairs reviews fall 2019 program additions, changes, and deletions
3/15/19	Curriculum Office requests fall 2019 course inventory excel from Institutional Research
3/15/19	Edits due from deans and administrators for 2019-2020 catalog
3/16/19	Curriculum Office makes edits from deans and administrators in NEXT for 2019-2020 catalog

April

Deadline	Action
4/1/19	Registration begins for fall 2019
4/1/19	University Curriculum Committee review* fall 2019 program additions, changes, and deletions
4/8/19	Faculty Senate review* fall 2019 program additions, changes, and deletions
4/15/19	Council of Academic Deans review* fall 2019 program additions, changes, and deletions
4/16/19	Provost review* fall 2019 program additions, changes, and deletions
4/17/19	President reivew* fall 2019 program additions, changes, and deletions
4/18/19	Curriculum Office edits 2019-2020 catalog for fall 2019 program additions, changes, and deletions
4/24/19	Curriculum Office requests CourseLeaf to publish 2019-2020 catalog from NEXT

May

Deadline	Action
5/1/19	Catalog published for fall 2019
5/1/19	Curriculum Office emails campus to announce fall 2019 catalog
5/1/19	Begin Outcomes Assessment: Results, Evidence of Improvement and Action Plan for FY '18
5/9/19	University Curriculum Committee members appointed by the Faculty Senate for 2019-2020
5/15/19	Faculty Senate notifies new University Curriculum Committee members
5/16/19	Curriculum Office updates CIM/PIM roles for University Curriculum Committee and Faculty Senate
5/16/19	Regents review* fall 2019 program additions, changes, and deletions
5/16/19	Spring 2019 Commencement

June

Deadline	Action
	Emergency edits as necessary in NEXT for 2019-2020 catalog
6/1/19	Curriculum Office finalizes Outcomes Assessment
6/1/19	Coordinating Board review* fall 2019 program additions, changes, and deletions
6/1/19	General Education Council members selected by deans
6/8/19	Curriculum Office updates CIM/PIM role for General Education Council and Council of Academic Deans

July

Deadline	Action
	Emergency edits as necessary in NEXT for 2019-2020 catalog
7/24/19	Curriculum Office sets up UCC new member orientation and develops agenda
7/24/19	Curriculum Office reserves room for University Curriculum Committee orientation
7/25/19	Curriculum Office sends UCC new member orientation invite and agenda

August

Deadline	Action
	Emergency edits as necessary in NEXT for 2019-2020 catalog
8/1/19	Curriculum Office reserves room for University Curriculum Committee Annual Course Cycle Meeting
8/1/19	Curriculum Office posts fall 2019 Program Inventory
8/9/19	Summer 2019 Commencement
8/15/19	Curriculum Office coordinates administrative and faculty CIM training sessions and distributes annual calendar with instructions
8/20/19	Curriculum Office requests Dean/Chair directory from Faculty Records
8/21/19	Curriculum Office updates CIM/PIM roles for Deans, Chairs, and College Councils
8/23/19	Convocation
8/26/19	Courses begin for fall 2019
8/27/19	Prepare and distribute fall 2020 Frequently Taught Topics Courses Report and Untaught Course Report to Deans

*Program proposals for the following actions require additional review steps: change in SCH, major title, degree title; addition of majors; deletion of majors