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PROCUREMENT AND STRATEGIC SOURCING
The Procurement & Strategic Sourcing team has an ongoing responsibility to develop, articulate, and promulgate purchasing policy and to train and provide guidance for all purchases made on behalf of Texas State. Our goal is to provide excellent customer service, guidance, and information regarding basic Purchasing Guidelines as mandated by Federal, State, and University rules and regulations.
Purchasing Office Announcementshttp://www.txstate.edu/gao/procurement/RSS-Feed-Page.html
Revised Request for Recurring Payments Form (052918B)
A revised Request for Recurring Payments form is now located on the PSS website. Click on the link provided in the prior sentence to access the form. The terms and conditions section of this form is vital for A/P to process payment on time as it includes the date ranges, amount to pay and payment due dates. The form must be attached to the purchase requisition for recurring payment to occur.
This form is required for any recurring payments such as car leases, office rental space, and Summer REU participants.
Do note that the upcoming 2018 Summer REU purchase requisitions will need the completed form attached. As mentioned above, this will ensure that payments are issued to the individuals in that program per the timeline that was communicated to them..
New Payee Substitute W-9 Form 122017A
Beginning January 1, 2018 a new “Payee Substitute W-9 Form” will be posted to the Procurement and Strategic Sourcing website (http://www.txstate.edu/gao/procurement/) for vendor and personal services setup/changes. All earlier versions of the form should be replaced with the new version. Starting February 1, 2018 ONLY the new version will be accepted.
Vendor Numbers on Purchase Requisitions (042018A)
Please remember that it is never acceptable to use a vendor number that starts with a “6” that is six digits in length (e.g. 612345) on a purchase requisition. That number series is used for payee links tied to the main vendor record. For example, the payee link is used when another address (e.g. remit to address) is needed for sending check payments rather than to the main vendor address.
Remember there are some vendor numbers that start with a “6” that can be used on purchase requisitions. These numbers are NOT six-digits in length. Use the number of digits as the identifier between main vendor numbers and payee link numbers to help you with the selection of the correct vendor number on your requisition.
To avoid having your purchase requisition rejected for corrections, please update your procedures with a note that “6” payee link numbers (six digits) can never be used on purchase requisitions.
A New Version of the Vendor Forms is Now Posted
Please be aware that new vendor forms have been posted to the Procurement & Strategic Sourcing Website (http://www.txstate.edu/gao/procurement/). The forms have been separated between Individuals and Entities to help avoid confusion with notary requirements. All earlier versions of the forms should be replaced with the new version.
Beginning March 1, 2018, ONLY the new version of the vendor forms will be accepted.
Logistics Services Notice 011918A
Inbound and outbound shipping services will not be available with Broussard Logistics effective February 1st of 2018. However, Broussard Logistics will continue to be our strategic partner for international and hazardous shipments.
Inbound and Outbound:
For inbound shipments departments are advised to avail of “pre-pay and add” offered by our vendors for inbound shipments. Please ensure vendors provide shipping cost FOB the University Warehouse on their proposal/invoice. Vendors will have access to State of Texas shipping rates through the following accounts:
All vendors should utilize the above listed accounts for inbound and outbound shipping. Vendor shipping cost should not exceed these state rates.
Moving forward we will be exploring a one stop solution with options for inbound and outbound services for shipping packages and large freight.
We have added a Recall tab to our website. Please make sure to visit our new tab often. We recently received letters from vendors regarding recalls on items. Below is the link to access the recall letters. We will continue to update this tab as needed and will also make an announcement on our RSS feed.
BOBCATBuyers Meeting Presentation 062817A
We have uploaded the BOBCATBuyers meeting presentation from June 21, 2017. You can download the meeting presentation on the link below and by clicking on the month of the meeting.
New Website 061317A
We have recently updated our website. Please take a look at it and feel free to send us any feedback by filling out our form on the Feedback tab. If you are not subscribed to our RSS feed yet, we encourage you to do so. Announcements for the Purchasing Office will be posted on this RSS feed page. Instructions on how to subscribe are at the bottom of this page.
Welcome to our announcement page! 041917A
Announcements for the Purchasing Office will be posted on this page. Please subscribe to our RSS feed, so you will be informed of any new changes in a timely manner. Below are instructions on how to subscribe to our RSS feed.