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Grants Training in Austin, TX - October 15-16, 2012

Grants Training in Austin, TX - October 15-16, 2012

Austin Fire Department and Grant Writing USA will present a two-day grants workshop in Austin, October 15-16, 2012.  This training is applicable to grant seekers across all disciplines.  Attend this class and you'll learn how to find grants and write winning grant proposals.

Click here for full event details.

Beginning and experienced grant writers from city, county and state agencies as well as nonprofits, K-12, colleges and universities are encouraged to attend.

Multi-enrollment discounts and discounts for Grant Writing USA returning alumni are available.  Tuition payment is not required at the time of enrollment.

Educators can earn one semester unit of post-baccalaureate-level professional development credit from FPU for participation in a Grant Writing USA Workshop.

Tuition is $425 and includes all materials: workbook and accompanying 420MB resource CD that's packed full of tools and more than 200 sample grant proposals.  Seating is limited, online reservations are necessary.

More information including learning objectives, class location, graduate testimonials and online registration is available here.  If you prefer friendly, personal service, please call or write:

The Client Services Team
at Grant Writing USA

More than 10,000 agencies across North America have turned to Grant Writing USA for grant writing and grant management training.

Federal travelers could have fewer lodging options

"Per diem rates for federal travelers could take a dive in fiscal 2013.

The General Services Administration reportedly is considering changes to the methodology it uses to calculate lodging rates for government travelers. The review is part of a governmentwide effort to comply with a May memorandum from the Office of Management and Budget that directs agencies to spend at least 30 percent less on travel than they did in fiscal 2010 for the next three fiscal years."

Read More

FY 2012 Year-end Closing Calendar

As we approach the end of the fiscal year, it is important that all personnel who monitor accounts make routine receipts and purchases be aware of scheduled transaction cut-off dates per the list below.  FY 2012 financial transactions received on or before these dates will be receipted/charged against your FY 2012 budgets.  If items must be processed against FY 2012, it is advisable for you to hand-carry such items to the office(s) designated below. 


 Transactions received after the dates listed below will be receipted/charged against your FY 2013 budget.


DEADLINE (Received by 5:00 PM unless otherwise noted)


RECEIPT OF GOODS/SERVICES (Submit within 3 working days of delivery)

Materials Management, University Distribution Center, Ext. 5-2294

Goods Receipts Notification

NO LATER THAN Friday, August 31



Purchasing Office, J.C. Kellam 527, Ext. 5-2521                    

Last Day to Approve FY 2012 Requisitions

BY 6:00 PM Friday, August 24

Last Day for FY 2012 Modifications/Cancellations

BY 6:00 PM Friday, August 24

First Day for FY 2013 Creating/Approving Requisitions

Monday, August 27


Information Technology Purchases

Technology Resources (ITAC), MCS 262, Ext. 5-4822                 

Last Day to Purchase computers, computer parts, printers, software, and telephones

Wednesday, August 15

Requests received after August 15 will be held until FY13 funds are available, and per university policy, delivery will be delayed until on or after

September 1, 2012 



Purchasing Office, J.C. Kellam 527, Ext. 5-2521

Transactions Posted on or after August 24 will be charged to the FY 2013 budget

Friday, August 24



Accounts Payable, J.C. Kellam 564, Ext. 5-9676

Friday, August 17 



Accounts Payable, J.C. Kellam 564, Ext. 5-9676

 Last Day to Close FY 2012 Travel Requests/Funds Commitments:


Wednesday, August 1

Last Day to Process Travel Expense Reports/Reimbursements without FY 2012 Funds Commitments

Friday, August 17

Last Day to Create FY 2012 Travel Requests/Funds Commitments

Friday, August 24

Last Day to Submit FY 2012 Expense Reports/Reimbursements

Monday, September 24

Last Day to Close FY 2012 Travel Requests/Funds Commitments: July-August

Friday, September 28 

Create FY 2013 Travel requests

Available Now



Accounts Payable, J.C. Kellam 564, Ext. 5-9676

BY 12:00 Noon, Tuesday, August 28




Student Business Services, J.C. Kellam 188, Ext. 5-6412

Departmental Deposits (At Cashier’s window)

BY 4:00 PM Tuesday, September 4




Accounts Payable, J.C. Kellam 564, Ext. 5-9676

FY 2012 Corrections: September – July

Friday, August 17

FY 2012 Corrections:  August 1-31, 2012

NOON,  Thursday September 6



Financial Reporting & Analysis, J.C. Kellam 540, Ext. 5-8939

Last Day for FY 2012 Transfers & Sponsorships

Friday, August 24


Ø  Accounting and Recording questions should be directed to James Webb, Director of Accounting.

Ø  Purchasing questions should be directed to Jacque Allbright, Director of Purchasing.

Ø  Cash receipting questions should be directed to Cindy Kruckemeyer, Director of Student Business Services.

Ø  Receiving of goods and materials questions should be directed to Frank Gonzalez, Director of Materials Management.


Your colleagues in Finance and Support Services greatly appreciate your assistance in facilitating the year end close process.

UPDATE: CJD/DOJ Conference Cost Limitations Policy Update

This update is applicable to any CJD grantee receiving funding through the following federal sources originating from the U.S. Department of Justice, Office of Justice Programs (OJP):

·         Victims of Crime Act (VOCA)
·         Byrne Justice Assistance Grants (JAG)
·         Residential Substance Abuse and Treatment Act (RSAT)
·         Title II Juvenile Justice and Delinquency Prevention Act (JJDP)
·         Title V Incentive Grants for Local Delinquency Prevention
·         Juvenile Accountability Block Grant (JABG)
The Department of Justice has just released new conference cost policies and procedures.  Effective June 7, 2012, CJD is responsible for ensuring that its grant recipients comply with the following food/beverage, meeting room/audio-visual, logistical planner and programmatic planner limitations and cost thresholds:

·         Meeting room/audio-visual services (Lesser of $25 per day per attendee or $20,000)
·         Logistical Planners (Lesser of $50 per attendee or $8,750)
·         Programmatic Planners (Lesser of $200 per attendee or $35,000)
·         Food and Beverage (generally not allowed)
·         Refreshments (generally not allowed)

Note:  Trinkets (items such as hats, mugs, portfolios, t-shirts, coins, gift bags, etc., regardless of whether they include the conference name or OJP/DOJ/CJD logo) must not be purchased with federal funds as giveaways for conferences. 

Please contact your grant manager or send a message to the eGrants Help Desk at if you currently have an active grant or pending application with CJD within one of the fund sources mentioned above that includes conference costs exceeding one or more of these thresholds.  We will assist you at that time with updating your budget.

Grant Writing Workshop at University of Texas - Austin

Professional Grant Development Workshop
Master the techniques of writing superior and winning proposals

June 6 - 8, 2012
8:30 a.m. to 4:30 p.m.
To be held at:
University of Texas - Austin
Austin, Texas

Sponsored by: The Grant Training Center

This intensive three-day grant proposal workshop is geared for: 1) those who wish to strengthen their grant writing skills and 2) beginners who wish to acquire and master the techniques of preparing, writing and winning proposals from various funding agencies. The center of attention will be on how to effectively write proposals in times of keen competition and limited resources. Much has happened in new regulations and in approaches to grant writing, be it for the researcher in the sciences and social sciences, education and non-profit professionals.
Participants Will Learn How to:
1. Navigate the world of grant procurement
2. Research and identify potential funding sources
3. Address the guidelines of federal and foundation applications
4. Focus foundation and corporate giving for the State of Texas
5. Understand the new federal guidelines for writing winning grants
6. Know the review process and how to address key points for reviewers
7. Write winning grants that stand out against scores of competing submissions
8. Develop focused and realistic budgets
9. Demonstrate that one’s proposal merits excellence and innovation
10. Package professional grant submissions

Our ultimate goal is for each participant to walk away with a product specific to their interests that includes the grant design, abstract and budget.
Thus, the opportunity to influence the future of your work and ideas is within your reach. Understanding this reality, institutions are willing to minimally invest in the training of their staff to make this happen.

*Space is limited, and since this class fills-up quickly, it is on a first-come, first-serve basis.*
Workshop Fee: $595.00 (including tuition, materials, certificate of completion, and continental breakfast)
Rebate of $50.00 per person is given for two or more registrants from the same organization.
To Register:
Please visit our website,
Or call us toll free at (866)-704-7268 or (571) 257-8864
Can't make it?
Join us on Friday,April 27 from 2:00 - 4:00 p.m. EST for our
"Fundamentals of Proposal Writing" Online Webinar
To register click here and then on the Webinar from the workshop list.
The University of Texas - Austin is not endorsing or sponsoring the activities conducted by The Grant Training Center on The University of Texas - Austin . The relationship between The University of Texas - Austin and The Grant Training Center is solely that of licensor and licensee.

American Recovery and Reinvestment Act (Recovery Act) FAQs

ARRA Acceleration Frequently Asked Questions (FAQ) for NSF Principal Investigators with awards funded under the American Recovery and Reinvestment Act of 2009 (ARRA).

TXDOT no longer requiring Semi-Annual Progress Reports on Research and Implementation Projects

RTI will no longer be requiring Semi-Annual Progress Reports on Research and Implementation Projects. This is effective immediately.  

RTI is reviewing our Program/Project Management process and we have decided that requesting SARs are not beneficial in regards to the format, and the information being requested and provided. If a different format or management tool is developed that requires input from the university, we will work with you accordingly.

Please contact Sylvia R. Medina at (512) 416-4740 if you have any questions.

Indirect Costs for Federal Grants: Turning Policies into Practice

Indirect costs can be a major source of confusion for grants professionals.  Even with a basic understanding of the applicable federal policies affecting indirect costs, interpreting the policies and putting them into practice can be a daunting task.

In this 90-minute webinar, attorney and grants law specialist Stacia Le Blanc will provide regulatory insight and best practices to help you navigate the challenging area of indirect costs.  Ms. Le Blanc will also be available to take your questions during the live Q&A portion of the webinar.

You’ll Learn:

  • Overview of direct and indirect costs and key differences
  • Current federal policies affecting indirect costs
  • Tips for understanding the applicable policies and putting them into action
  • Best practices for working with the federal government on indirect cost rates
  • Common indirect cost mistakes you’ll want to avoid

To find out more about this webinar or to register, please go online to or call 1-800-925-1878 and mention priority code 00296201649 when registering.

New Policy enacted – Residuals from Fixed Price Awards

The final version of PPS 5.13 is now available on the Academic Affairs PPS home page. You may access this through the Academic Affairs home page link for the Policy and Procedure Statements or directly at PPS 5.13.

2011 National Federal Grants Conference & Webcast

You can download the presentations and watch the videos on YouTube.


    Presentations Video
USDA logo
U.S. Department of Agriculture pdf icon youtube icon
Department of Education logo U.S. Department of Education pdf icon youtube icon
Department of Housing & Urban Development logo
U.S. Department of Housing & Urban Development pdf icon youtube icon
National Endowment for the Arts logo
National Endowment for the Arts pdf icon youtube icon
National Institutes of Health logo
National Institutes of Health pdf icon youtube icon
National Aeronautics & Space Administration logo
National Aeronautics & Space Administration pdf icon youtube icon
  Collaborations in Grant Development pdf icon youtube icon


Indirect Cost Return Report 2011-Click here to submit

Click here to take survey(currently not available)

Important Message from the U.S. Department of Justice

Newly Enacted Conference Costs and Reporting Requirements.