Criteria for Namings††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† UPPS No. 08.03.01

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Issue No. 5

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Effective Date: 07/10/2008

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Review: July 1 E4Y

 

01.†††††† POLICY STATEMENT

01.01Campus facilities and outdoor areas may bear the names of deserving individuals who have made outstanding contributions to the University, the System, or their respective fields of endeavor. This UPPS outlines the policies and procedures for namings and for the erecting of full-size statues or monuments.

02.†††††† GUIDELINES FOR NAMINGS

02.01The naming of buildings; other major facilities, such as wings of buildings, major components of buildings, large auditoria, concert halls, atria, prominent outdoor spaces, clinics and other major entities, such as colleges, schools, academic departments, and major academic centers, whether for an individual or a functional or historical designation is the prerogative and responsibility of the Board of Regents of The Texas State University System. The aforementioned also applies to statues, monuments and building plaques. The request for naming shall be in writing and submitted to the Vice President for University Advancement (VPUA) who will then present the request to the President for consideration. The President will then present the request to the Board of Regents for their consideration. Prior to approaching the donor regarding a naming opportunity, approval must be obtained from The Texas State University System Board of Regents via the Vice President for University Advancement to the President. After approval by the Board of Regents or upon completion of the renovation or construction if the building, the Vice President for Finance & Support Systems (VPFSS) will change or add the names in the property records, on the facilities, and in the Coordinating Board records.

02.02Naming opportunities should be considered for individuals who have attained achievements of extraordinary and lasting distinction or who have made a significant contribution to the University. Naming opportunities may be granted in honor of an individual who has provided extraordinary service to the University without consideration of a monetary contribution with the approval of the Presidentís Cabinet and the Board of Regents. A commitment to name a school, college, clinic, center, institute, department, program, building or physical space should not include any commitment permitting the donor to exploit the naming opportunity in a trade or business or for advertising, marketing, or other commercial purposes. The exploitation of the name for a commercial purpose may adversely affect the ability of the University to obtain tax exempt financing.Should any such commercial exploitation rights be sought, the approval of the Presidentís Cabinet and the President is required in addition to other required approvals, and the President and Board of Regents may require the commitment include provisions recommended by counsel.

02.03The donor shall give at least 20% of his or her gift in cash in a timely manner prior to having the donor's name publicly associated with the facility or program. A letter of intent outlining how the remainder of the pledge will be paid shall be signed and accepted by the Chancellor/Board of Regents. Said pledge shall normally not exceed five years from the date of the original gift. Various types of gift arrangements other than cash and secured pledges may be available and will be considered on a case-by-case basis.


Before marketing naming opportunities, the Chancellor/President shall approve said list and amounts. Any changes to the approved list or amounts shall be resubmitted for final approval. The Board reserves the right to name buildings and programs to honor certain individuals at its discretion. The Board shall have the right to accept or reject gifts.

 

02.04The following guidelines shall be used when considering naming opportunities.

 

New Buildings

51% of the construction cost, 10% operating costs, 1% artwork, or 35%-75% of the total project cost.

 

Existing Building

25% of total project replacement cost.

 

College

$10,000,000 minimum

 

School

$5,000,000 minimum

 

Center or Institute

$2,500,000 - $5,000,000

 

Program

$1,000,000 minimum

 

Large Teaching Theatre

$500,000 minimum

 

Small Teaching Theatre

$250,000 minimum

 

Large Rooms/Classroom

$100,000 minimum

 

Foyers

$100,000 minimum

 

Medium Rooms/Classroom

$50,000 minimum

 

Small Rooms/Classroom

$25,000 minimum

 

Reception Areas

$25,000 minimum

 

Prominent Outdoor Area

$250,000 - $1,000,000 (depending on location & square footage)

 

Other Items

Full cost of project and a maintenance fund. This would include naming of fountains, ornamental buildings, landscaping and similar type projects.

03.†††††† GUIDELINES FOR NAMING AND ERECTING STATUES AND MONUMENTS

03.01Full-size statues or monuments or larger will be erected only for persons who have made outstanding or meritorious contributions to the University, the System or who have attained the highest level of distinction in their fields of endeavor.

03.02Placement of life size monuments or structures will be recommended by the vice president of the affected university division and approved by the President and authorized by The Texas State University System Board of Regents.

03.03When the erecting of life-size statues or monuments is a part of a private fund development fundraising effort or campaign, all aspects of the statue or monument will be considered in the fundraising project including commissioning and building the statue or monument, preparing the erection site, and erecting the piece.

04.†††††† REVIEWERS OF THIS UPPS

 

04.01Reviewers of this UPPS include the following:

 

Position†††††††††††††††††††††††††††††††††††††††††††††††††††††††† Date

 

Vice President for University†††††††††††††††††††† July 1 E4Y

Advancement

 

Associate Vice President for††††††††††††††††††††† July 1 E4Y

Finance and Support Services

Planning

05.†††††† CERTIFICATION STATEMENT

This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.

Vice President for University Advancement; senior reviewer of this UPPS

President