Criteria for Namings††††††††††††††††††††††††††††††††††††††††††††††††††††††††† UPPS No. 08.03.01

Issue No. 6

Effective Date: 04/08/2015

Page 1 of 5





01.01Campus facilities and outdoor areas may bear the names of deserving individuals, organizations, and businesses that have made outstanding or meritorious contributions to Texas State University, The Texas State University System (TSUS), or that have attained the highest distinction in their respective fields of endeavor. This policy outlines the procedures for namings, erecting full-size statues or monuments, and establishing donor recognition displays.




02.01The naming of buildings; other major facilities, such as wings of buildings, major components of buildings, large auditoria, concert halls, atria, prominent outdoor spaces, clinics; and other major entities, such as colleges, schools, academic departments, and major academic centers, whether for an individual or an entity, is the prerogative and responsibility of The TSUS Board of Regents. The aforementioned also applies to statues, monuments and building plaques.


The request for naming shall be in writing and submitted to the vice president for University Advancement (VPUA) who will then present the request to the president for consideration. The president will then present the request to the Board of Regents for their consideration. When naming facilities or erecting statues or monuments is contemplated as part of a special private-fund development effort or campaign, the prospective contributor shall be informed that any naming is subject to chancellor and Board of Regents approval. Naming of publications, symposia or other academic endeavors is to be reviewed and recommended by the provost with final approval by the president and may be subject to chancellor and Board of Regents approval. After approval by the Board of Regents or upon completion of the renovation or construction of the building, the vice president for Finance and Support Services (VPFSS) will change or add the name in the property records, on the facilities, and in the Texas Higher Education Coordinating Board records.


02.02Naming opportunities should be considered for individuals, organizations, or business entities that have attained achievements of extraordinary and lasting distinction or that have made a significant contribution to the university. Naming opportunities may be granted in honor of individuals, organizations, or business entities that have provided extraordinary service to the university without consideration of a monetary contribution with the approval of the president and the Board of Regents. If the naming is in recognition of a current faculty or staff member, the naming will occur after the employment has concluded. A commitment to name a school, college, clinic, center, institute, department, program, building or physical space should not include any commitment permitting the donor to exploit the naming opportunity in a trade or business or for advertising, marketing, or other commercial purposes. The exploitation of the name for a commercial purpose may adversely affect the ability of the university to obtain tax exempt financing. Should any such commercial exploitation rights be considered, the approval of the Presidentís Cabinet and the president are required in addition to other required approvals; and the president and Board of Regents may require that the commitment include provisions recommended by legal counsel.


02.03If naming is associated with a cash contribution, the gift must be paid in full before the naming recommendation is presented to the Board of Regents for final approval. If a gift is made as a multi-year commitment, a naming opportunity may be granted in the interim but would be considered an interim naming until the gift is fully paid. At the time the gift is fully paid, Texas State will confer the name. If the gift is not fully paid, the donorís name will be removed from the facility or program.

Various types of gift arrangements other than cash and secured pledges may be available and will be considered on a case-by-case basis.

Before marketing naming opportunities, the chancellor and president shall approve said list and amounts. Any changes to the approved list or amounts shall be resubmitted for final approval. The Board of Regents reserves the right to name buildings and programs to honor certain individuals at its discretion. The Board of Regents shall have the right to accept or reject gifts.


02.04The following guidelines shall be used when considering naming opportunities. In making the decision, Texas State will take into consideration previous gifts of similar size and scope to the university and the overall contribution of the donor to the university. Matching gifts obtained as a result of the donorís gift will also be considered.


New Buildings

Naming opportunities will be based on the total giving of the donor to the university as well as consideration of any matching gifts that may be made for the facility.


Existing Building

Naming opportunities will be based on the total giving of the donor to the university as well as consideration of any matching gifts that may be made for the facility.



$10,000,000 minimum


School or Department

$5,000,000 minimum


Center or Institute

$2,500,000 - $5,000,000



$1,000,000 minimum


Large Teaching Theatre

$500,000 minimum


Small Teaching Theatre

$250,000 minimum


Large Rooms/Classrooms

$100,000 minimum



$100,000 minimum


Medium Rooms/Classrooms

$50,000 minimum


Small Rooms/Classrooms

$25,000 minimum


Reception Areas

$25,000 minimum


Prominent Outdoor Areas

$250,000 - $1,000,000 (depending on location and square footage)


Other Items

Full cost of project and a maintenance fund. This would include naming of fountains, ornamental buildings, landscaping, and similar type projects.


02.05When a facility or organization ceases to exist, the university will make every effort to continue to commemorate memorial or benefactor recognition in an appropriate way; however, the university will not usually transfer a name to another facility or organization.


Texas State reserves the right to withdraw a name under extraordinary circumstances when, based on information unavailable at the time of the naming, the continued use of the name would compromise the public trust and reflect adversely upon the university. In the case of a benefactor naming, the university may remove a name upon the failure of a financial commitment to be satisfied.




03.01A recognition display will provide distinctive recognition for donors whose efforts have helped to further the mission of Texas State. These displays may take the form of walls, plaques, areas, platforms or digital and virtual displays. The location and design of these displays must be approved in advance of any discussion with a donor or any public acknowledgement of these displays. The request for the donor recognition display will be made in writing to the VPUA who will then present the request to the president via the special assistant to the President. Signage on buildings related to corporations or business entities must be consistent with the building architecture and conform to the university standards as determined by the VPFSS. Final approval of the display will be made by the president.


03.02The recognition display will honor donors that have made a contribution of $25,000 or more, including gifts-in-kind. The design and style of the display should be consistent with the building architecture and conform to university standards as determined by the VPFSS. Final approval of the display will be made by the president.




04.01Full-size statues or monuments or larger will be erected only for persons that have made outstanding or meritorious contributions to the university or TSUS, or have attained the highest level of distinction in their fields of endeavor.


04.02Placement of life size monuments or structures will be recommended by the vice president of the affected university division, approved by the president, and authorized by the TSUS Board of Regents.


04.03When the erecting of life-size statues or monuments is a part of a private fund development, fundraising effort, or campaign, all aspects of the statue or monument will be considered in the fundraising project including commissioning and building the statue or monument, preparing the erection site, and erecting the piece.




05.01Reviewers of this UPPS include the following:


Position†††††††††††††††††††††††††††††††††††††††††††††††††††††††† Date


Vice President for University†††††††††††††††††††† July 1 E4Y



Associate Vice President for††††††††††††††††††††† July 1 E4Y

Finance and Support Services





This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.


Vice President for University Advancement; senior reviewer of this UPPS