01.01 Campus facilities and outdoor areas may bear the names of deserving individuals who have made outstanding contributions to the University, the System, or their respective fields of endeavor. This UPPS outlines the policies and procedures for namings and for the erecting of full-size statues or monuments.
02.01 The naming of buildings; other major facilities, such as wings of buildings, major components of buildings, large auditoria, concert halls, atria, prominent outdoor spaces, clinics and other major entities, such as colleges, schools, academic departments, and major academic centers, whether for an individual or a functional or historical designation is the prerogative and responsibility of the Board of Regents of The Texas State University System. The aforementioned also applies to statues, monuments and building plaques. The request for naming shall be in writing and submitted to the Vice President for University Advancement (VPUA) who will then present the request to the President for consideration. The President will then present the request to the Board of Regents for their consideration. Prior to approaching the donor regarding a naming opportunity, approval must be obtained from The Texas State University System Board of Regents via the Vice President for University Advancement to the President. After approval by the Board of Regents or upon completion of the renovation or construction if the building, the Vice President for Finance & Support Systems (VPFSS) will change or add the names in the property records, on the facilities, and in the Coordinating Board records.
02.02 Naming
opportunities should be considered for individuals who have attained
achievements of extraordinary and lasting distinction or who have made a
significant contribution to the University. Naming opportunities may be granted
in honor of an individual who has provided extraordinary service to the
University without consideration of a monetary contribution with the approval
of the President’s Cabinet and the Board of Regents. A commitment to name a
school, college, clinic, center, institute, department, program, building or
physical space should not include any commitment permitting the donor to
exploit the naming opportunity in a trade or business or for advertising,
marketing, or other commercial purposes. The exploitation of the name for a
commercial purpose may adversely affect the ability of the University to obtain
tax exempt financing. Should any such
commercial exploitation rights be sought, the approval of the President’s
Cabinet and the President is required in addition to other required approvals,
and the President and Board of Regents may require the commitment include
provisions recommended by counsel.
02.03 The
donor shall give at least 20% of his or her gift in cash in a timely manner
prior to having the donor's name publicly associated with the facility or
program. A letter of intent outlining how the remainder of the pledge will be
paid shall be signed and accepted by the Chancellor/Board of Regents. Said
pledge shall normally not exceed five years from the date of the original gift.
Various types of gift arrangements other than cash and secured pledges may be
available and will be considered on a case-by-case basis.
Before marketing naming opportunities, the Chancellor/President shall approve
said list and amounts. Any changes to the approved list or amounts shall be resubmitted
for final approval. The Board reserves the right to name buildings and programs
to honor certain individuals at its discretion. The Board shall have the right
to accept or reject gifts.
02.04 The
following guidelines shall be used when considering naming opportunities.
New
Buildings
51%
of the construction cost, 10% operating costs, 1% artwork, or 35%-75% of the
total project cost.
Existing
Building
25%
of total project replacement cost.
College
$10,000,000
minimum
School
$5,000,000
minimum
Center
or Institute
$2,500,000
- $5,000,000
Program
$1,000,000
minimum
Large
Teaching Theatre
$500,000
minimum
Small
Teaching Theatre
$250,000
minimum
Large
Rooms/Classroom
$100,000
minimum
Foyers
$100,000
minimum
Medium
Rooms/Classroom
$50,000
minimum
Small
Rooms/Classroom
$25,000
minimum
Reception
Areas
$25,000
minimum
Prominent
Outdoor Area
$250,000
- $1,000,000 (depending on location & square footage)
Other
Items
Full
cost of project and a maintenance fund. This would include naming of fountains,
ornamental buildings, landscaping and similar type projects.
03.01 Full-size statues or monuments or larger will be erected only for persons who have made outstanding or meritorious contributions to the University, the System or who have attained the highest level of distinction in their fields of endeavor.
03.02 Placement of life size monuments or structures will be recommended by the vice president of the affected university division and approved by the President and authorized by The Texas State University System Board of Regents.
03.03 When
the erecting of life-size statues or monuments is a part of a private fund
development fundraising effort or campaign, all aspects of the statue or
monument will be considered in the fundraising project including commissioning
and building the statue or monument, preparing the erection site, and erecting
the piece.
04.01 Reviewers of this UPPS include the following:
Position Date
Vice
President for University July
1 E4Y
Advancement
Associate
Vice President for July
1 E4Y
Finance
and Support Services
Planning
This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.
Vice President for University Advancement; senior reviewer of this UPPS
President