Outreach Program (HUB-OP) Issue No. 2
Effective Date: 08/27/2007
Review: August 1 E6Y
01. POLICY STATEMENT
01.01 It is the
a. act as
b. have the authority to implement policies and procedures necessary for Texas State to comply with State HUB "Good Faith Efforts" (GFE) requirements;
c. compile and submit to the President monthly information relating to the use of HUB firms showing monthly expenditures, year-to-date expenditures and compared to previous reporting period; and
d. submit semiannual and annual HUB reports on expenditures for goods and services specified by object codes reportable under the HUB program.
02.02 A HUB specialist reporting to the Agency HUB Coordinator shall establish a marketing and outreach program to include at a minimum:
a. participating in Economic Opportunity Forums and fairs;
b. implementing a mentor protégé program to foster relationships with HUBs;
c. informing the HUB vendor community of the benefits of registration on the Centralized Master Bidders List (CMBL) and application for certification as a HUB firm; and
d. providing guidance and training on HUB issues to Division and Area HUB Coordinators on an "as needed" basis.
02.03 Each Vice
President shall appoint a Division HUB Coordinator. The Dean of each academic
college shall appoint an Area HUB Coordinator.
Division and Area HUB Coordinators shall assist the Texas State Agency
HUB Coordinator in
a. assisting end users in their division or area in identifying potential HUB suppliers and goods and services;
b. attending HUB focused outreach events to meet HUB suppliers and discuss future procurement opportunities in their division or area; and
c. meeting with HUB suppliers interested in providing goods and services to the coordinator's division or area.
02.04 It is the responsibility of the Division and Area HUB Coordinators to encourage their units to provide certified HUB vendors with opportunities to sell goods and services to their units. The Coordinators are also responsible for monitoring the purchases made from HUB vendors and apprising their managers of this information.
03. REVIEWERS OF THIS UPPS
03.01 Reviewers of this UPPS include the following:
Director, Accounting August 1 E6Y
04. CERTIFICATION STATEMENT
UPPS has been approved by the following individuals in their official
capacities and represents
Director of Accounting; senior reviewer of this UPPS
Associate Vice President for Financial Services
Vice President for Finance and Support Services