University Construction Policy                                      UPPS No. 01.03.02

                                                                                                Issue No. 2

                                                                                                Effective Date: 10/30/2006

                                                                                                Page 1 of 3

 

01.       POLICY STATEMENTS

 

01.01  This UPPS sets forth university policy regarding all new construction, alteration, and demolition projects administered or performed on university facilities (whether owned, leased or otherwise controlled by Texas State).

 

01.02    All proposed construction, alteration, and demolition projects must be reviewed and approved in accordance with the current space allocation and alteration request procedures located at: http://www.vpfss.txstate.edu/spacemgt/Allocation.htm.

 

Adherence to these procedures is in conjunction with review and approval by the Facilities Department prior to work being performed if planned for accomplishment by in-house resources or before the procurement process is initiated if the work is to be outsourced.

 

01.03  University employees and volunteers who construct on university property or who make alterations to university facilities without Facilities Department approval are subject to disciplinary action.  They may also be liable for personal injuries, property damage or both that they cause. The University may require that they remove any unauthorized work.

 

02.       PROCEDURES FOR AUTHORIZING WORK

 

02.01  Once the approval process is completed pursuant to Section 01.03 of this UPPS, all project plans, specifications and related documents, including documents generated for bidding purposes, must be submitted for review and approval to the Facilities Department.  Only department heads or higher management are allowed to submit plans for approval.  Regulations and codes reviewed by the Facilities Department, as they relate to submitted projects include, adherence to applicable Texas State University System Board of Regents Rules and the Policies and Procedures Manual for Planning and Construction, International Building Codes, Texas Accessibility Standards, Texas Asbestos Health Protection Rules (ref: Texas State UPPS No. 04.05.09), NFPA Standard 101 - Life Safety Code, National Electric Code, Uniform Plumbing Code, EPA


            National Pollutant Discharge Elimination System (NPDES), University Standards of Construction, and Antiquities Protection.

 

02.02    The requesting department shall submit the project plans, specifications and related documents, including documents generated for bidding purposes to the Facilities Department.  This submission should occur at least 15 working days before initiating the procurement process if the University will outsource the work, or 15 days before the desired start date if the University will perform with the work in-house.  If the Facilities Department denies the project as submitted it will identify items out of compliance.  If the Facilities Department approves the project it will notify the requesting department in writing.

 

The requesting department will submit shop drawings to the Facilities Department for its review and approval before materials and systems are ordered to assure that these drawings follow Master Plan Standards and Construction Standards.

 

            The Facilities Department will make periodic construction reviews and approvals during the project.

 

02.03  The contracting official will convene a pre-construction meeting prior to commencement in buildings that will be occupied by individuals or operational equipment (e. g., computer servers) during the construction period.  At this meeting, contractors will apprise building occupants and equipment owners of the means and methods to use in the construction activity in order to identify and mitigate risks to building occupants and equipment.

             

03.       RESPONSIBILITIES

 

03.01  The Associate Vice President for Facilities has authority to accept or reject submissions, and may delegate this authority to the Director of Facilities Planning, Design, and Construction.

 

04.       REVIEWERS OF THIS UPPS

 

04.01  Reviewers of this UPPS include the following:

 

Position                                                                      Date

 

Associate Vice President for Facilities                  September 1 E3Y

 

 

Director, Facilities Planning, Design and              September 1 E3Y

Construction

 

05.       CERTIFICATION STATEMENT

 

This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedure from the date of this document until superseded.

 

Associate Vice President for Facilities; senior reviewer of this UPPS

 

Vice President for Finance and Support Services

 

President