University Construction Policy UPPS
No. 01.03.02
Issue
No. 3
Effective
Date: 03/31/2010
Review:
September 1 E3Y
01. POLICY
STATEMENTS
01.01 This UPPS sets forth university policy
regarding all new construction, alteration, and demolition projects administered
or performed on university facilities (whether owned, leased or otherwise
controlled by Texas State).
01.02
Current
space allocation and alteration request procedures located at http://www.vpfss.txstate.edu/spacemgt/Allocation.htm set out review and approval procedures for all proposed
construction, alteration, and demolition projects.
In addition to the above procedures,
the Facilities Department must review and approve proposed projects prior to
beginning construction if using in-house resources or before the procurement
process is initiated if the work is to be outsourced.
01.03 University employees and volunteers who
construct on university property or who make alterations or authorize the
construction or alternations to university facilities without Facilities
Department approval are subject to disciplinary action. The university may hold
them liable for personal injuries or property damage, or other consequences of
their actions; and may require them to remove any unauthorized work.
02. PROCEDURES
FOR AUTHORIZING WORK
02.01 Once the approval process is completed
pursuant to Section 01.02 of this UPPS, the requesting department must submit
all project plans, specifications, and related documents, including those generated
for bidding purposes, to the Facilities Department for approval. Only
department heads or higher management are allowed to submit plans for approval.
Regulations and codes reviewed by the Facilities Department, as they relate to
submitted projects include, adherence to applicable Texas State University
System Board of Regents Rules and the Policies
and Procedures Manual for Planning and Construction, International Building
Codes, Texas Accessibility Standards, Texas Asbestos Health Protection Rules
(ref: Texas State UPPS No. 04.05.09),
NFPA Standard 101 - Life Safety Code, National Electric Code, Uniform Plumbing
Code, EPA, National Pollutant Discharge Elimination System (NPDES), University
Standards of Construction, and Antiquities
Protection.
02.02
The
requesting department shall submit the project plans, specifications and
related documents, including documents generated for bidding purposes to the Facilities
Department. This submission should occur at least fifteen working days before
initiating the procurement process if the university will outsource the work,
or fifteen days before the desired start date if the university will perform
the work in-house. If the Facilities Department denies the project as submitted,
it will identify items out of compliance. If the Facilities Department approves
the project, it will notify the requesting department in writing.
The requesting department will submit shop drawings or
drawings provided by the contractor showing dimensioning and listing all actual
construction, alterations, materials and equipment to the Facilities Department
for its review and approval before materials and systems are ordered to assure
that these drawings follow Master Plan Standards and Construction Standards.
The
Facilities Department will make periodic construction reviews and approvals
during the project.
02.03 The contracting official will convene a
meeting prior to beginning construction in buildings where individuals or
equipment (e. g., computer servers) will occupy the building during the
construction period. At this meeting, contractors will apprise building
occupants and equipment owners of the means and methods to use in the
construction activity in order to identify and mitigate risks to building
occupants and equipment.
03. RESPONSIBILITIES
03.01 The
associate vice president for Facilities has authority to accept or reject
submissions, and may delegate this authority to the director of Facilities
Planning, Design, and Construction.
04. REVIEWERS OF THIS UPPS
04.01 Reviewers of this UPPS include the following:
Position Date
Associate Vice President for
Facilities September 1 E3Y
Director, Facilities Planning,
Design September 1 E3Y
and Construction
05. CERTIFICATION
STATEMENT
This UPPS has been approved by the
following individuals in their official capacities and represents Texas State
policy and procedure from the date of this document until superseded.
Associate Vice President for
Facilities; senior reviewer of this UPPS
Vice President for Finance and
Support Services
President