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Room Request

STAR Park has several conference rooms and a multi-purpose room that may be perfect for your next event. This page will guide you through all the possibilities that STAR Park has to offer.

Terms of Use

All room request must be approved by STAR Park management. The event organizer will receive notification via email in 2 business days for all room request. If you would like to inquire about room availability for a specific date, please call 512-245-7827 or email starpark@txstate.edu.

It is important to note there are priority and usage terms and conditions that must be followed when requesting a room. Room requests will be approved on a priority basis. The terms of which are listed below.

Food Service

All events hosted at STAR Park where food or beverages are served require the submission of a Food Service and Indemnity Form with the reservation. This includes food that is brought in for the event regardless of whether the event is catered by a caterer.

Alcoholic Beverages

All events hosted at STAR park where alcoholic beverages will be served must comply with the University policies for the sale, service, and consumption of alcoholic beverages UPPS No. 05.03.03  Alcoholic Beverage Policy and Procedure. NOTE: Food must he served at all events where alcoholic beverages will be serviced.

University departments that wish to serve alcohol during an event must submit an approved Alcoholic Beverage Activity form at least 2 days prior to the event.

Non-University entities that wish to serve alcohol during an event must be approved for sponsorship by STAR Park management and must submit a completed Alcoholic Beverage Activity form at least 15 business days prior to the scheduled event.

If the required Alcoholic Beverage Activity forms are not received by the appropriate due date shown above, alcohol cannot be served during the event. The event organizer will be notified via email. Additional fees charged by non-STAR Park departments may apply for scheduled events if alcoholic beverages are served.

Operating Hours

STAR Park regular business hours for scheduling events is Monday through Friday, 7:30 a.m. until 6:00 p.m. Overtime fees will be applied to any event that begins prior to 7:30 a.m., extends past 6:00 p.m., or is held on the weekend.

Overtime fees are $25.00 per STAR Park Staff per hour for all conference rooms and $50.00 per STAR park Staff per hour for the Multi-Purpose Room. The number of Staff is determined by the size of the event.

Note: No event will be held between the hours of 10:00 p.m. and 6:00 a.m. Additionally, no event will be held on university holidays.

Billing

For Texas State departments an invoice will be emailed to the event coordinator. Payments should be made within 10 calendar days by e-IDT to the cost center and fund listed in the memo section in the invoice.

For STAR Park client firms or off-campus user, an invoice will be emailed to the event coordinator. Payments should be made within 10 calendar days via cash or check. Cash payments can be made at the STAR Park Reception desk. Checks can be mailed to the address shown at the top of the invoice. Please include the invoice number on your check. 

All invoices are due within 10 days of receipt. Payment must be made by e-IDT, cash, or check. All invoices not paid within 10 calendar days will be charged a 15% late fee.

Priority Selection

To complete the room request application, click the priority that best fits your affiliation, and read the priority and usage terms and conditions.

Priority I: Texas State presidential functions.

Priority II: Events or activities sponsored by STAR Park, Materials and Advanced Research Center (MARC), or STAR Park clients.

Priority III: Texas State Provost, vice president, deans, associate vice presidents, assistant vice presidents, and center directors. Additionally, any Texas State departments that relate to commercialization, entrepreneurship, and innovation (CEI).

Priority IV: Off-campus users who would like to host functions relating to CEI.