Research Expenses during COVID-19 Response
Research Expenses Incurred During COVID-19 Response Period
In response to questions regarding the allowability of salary expenses for employees paid from federal awards who are also working from remote locations, the following conditions would apply IF…
- The University asks or requires employees to work remotely
- Employees can successfully work in that environment and continue to make meaningful contributions
Then the salary can continue to be paid from federally sponsored awards.
If the employees cannot successfully work from home and alternate duties cannot be identified that benefit the project then direct charge to the grant may not be appropriate.
A key component to this potential allowance is to make sure thorough documentation (e.g. scope of work performed, relevance to project, time logged on specific duties, etc.) is kept prior to and throughout the period of work from a remote location and that PIs have communication with Program Officers.
Texas State Research Administration Continues to Monitor Guidance from Federal Sponsors and Other Entities
Council on Government Relations
The information provided has not been endorsed by federal awarding agencies and represents COGR’s best assessment of an evolving situation based on already established policies and regulations. As further guidance becomes available from federal agencies COGR will update this document and keep the membership informed accordingly. Nothing in this document is intended to supplant any institutional policy or federal, state, and local law, regulations, or guidance, and institutions are strongly encouraged to communicate with their agency program officers and grant officers as issues arise. For additional information, visit COGR’s webpage on Institutional and Agency Responses to COVID-19 and Additional Resources.
National Institutes of Health (3/16/20)
- Guidance for NIH-funded Clinical Trials and Human Subjects Studies Affected by COVID-19
- Coronavirus Disease 2019 (COVID-19): Information for NIH Applicants and Recipients
- Flexibilities Available to Applicants and Recipients of Federal Financial Assistance Affected by COVID-19
- FAQs on COVID-19 Flexibilities for Applicants and Recipients
- NIH LATE APPLICATION POLICY Due to Public Health Emergency for United States for 2019 Novel Coronavirus (COVID-19)
- General Frequently Asked Questions (FAQs) - Proposal Submission and Award Management Related to COVID-19
- NIH Guidance on Travel and Meetings Hosted by NIH
- NIH Extramural Response to Natural Disasters and Other Emergencies
- Special OLAW Webinar on March 19: Pandemic Contingency Planning and Its Impact on Animal Care
National Science Foundation (3/17/20):
- Coronavirus Information
- Impact on Existing Deadline Dates
- Frequently Asked Questions (FAQs) About the Coronavirus Disease 2019 (COVID-19) for National Science Foundation (NSF) Proposers and Awardees
- Dear Colleague Letter: Provisioning Advanced Cyberinfrastructure to Further Research on the Coronavirus Disease 2019 (COVID-19)
- NSF Guidance for Major Facilities and Contracts Regarding COVID-19
Department of Energy (3/13/20)
National Aeronautics and Space Administration (3/10/20)
Additional costs incurred related to COVID-19 should be documented carefully. For questions about allowable costs or other performance/operational issues related to COVID-19, please contact the PO and G/AO or the Contracting Officer Representative and Contracting Officer. Please copy COVID19_DACS@nsf.gov on your request to ensure a timely response.