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W-2 Resources

W-2 Online Election Guide

Follow these step to opt-out of paper W-2 form.

W-2 Online Viewing

Follow these steps to view your electronic W-2.

W-2-Online-Viewing (PDF, 705 KB)

Online W-2 Election Form

If you don't have access to SAP Self Service, you can opt-out of your paper W-2 by submitting this form.

Form W-2 Wage and Tax Statement

Texas State University is required by the IRS to provide all employees with a W-2 Form, Wage and Tax Statement, for each calendar year to be used in completing the employees’ annual tax returns.  The W-2 Form details the employee’s compensation and tax withholding amounts for the year from his/her paycheck.  The W-2 Form must be properly addressed and postmarked by January 31 and 1042 Form (for Foreign National employees) by March 15, in accordance with Federal Treasury Regulation 31.6051-1.

2018 Wage and Tax Statements (Form W-2) are now available online

To protect your personal information, please DO NOT PRINT OR DOWNLOAD your W-2 statement on your TEXAS STATE UNIVERSITY COMPUTER because the data is automatically stored on the device it is downloaded or printed on.


  • You must have previously given consent to receive form W-2 electronically on line. Employees who did not consent prior January 4th, 2019 will automatically receive a paper copy.

  • Upon termination of employment with Texas State, a former employee will no longer have access to the SAP Portal.  Former employees will automatically receive a paper W-2 form

  • Paper W-2 Forms will be mailed via U.S. Postal Service on January 31.

  • Copy of the 2018 W-2 may be requested after February 15, 2019.

External Links

Tax Information for Students

IRS web page: Tax Information for Students

IRS Publication 970 "Tax Benefits for Education"

IRS Publication "Life's a Little Easier with EITC"

IRS tax instructions for International Taxpayers

FICA Exemption Criteria for Student Employees

W-4 Assistance

Form 1098-T (Tuition Payments Statement) is the information issued for the purpose of determining a student's eligibility for the Hope and Lifetime Learning education tax credits. To determine whether you are eligible for a 1098-T form, please visit the following website:
Also, the Student Business Services' web page contains comprehensive information and FAQ's about the 1098-T.