Travel Policy Updates
Travel Contract Exception Form Policy Change (05/2011)
In the continuing efforts of streamlining the travel reimbursement process, the Travel Contract Exception Form is no longer required with your reimbursement document unless the travel expenses are paid from state appropriated funds. State appropriated funds are funds which are within the following number ranges: 1000050011 – 1000299999 and 1400010011 – 1400099999. This change complies with rules and regulations administered by the State Travel Management Program and audited by the Comptroller’s Office.
No Change to Mileage Rate for 2011 (01/2011)
The maximum mileage reimbursement rate will remain at 50.0 cents per mile for travel during calendar year 2011.
The maximum rate applies to all funding sources equally. Departments or restrictive funding sources may have stricter policies. Account managers should notify travelers of any stricter maximum rates prior to their departure and should review these expenditure for compliance.
On October 1, 2010, the Lodging and Meal & Incidental Expense Per Diems rates set by the U.S. General Services Administration will be updated for the new fiscal year. Below are the highlights of the changes:
- The standard lodging rate will increase from $70 to $77 per room per overnight stay.
- M&IE Per Diem rates will remain the same for the standard rate and all non-standard locations.
- The majority of non-standard locations will see a decrease on the lodging rate.
For travel before October 1, be sure to select Fiscal Year 2010 under the "Find Rate for" drop down menu.
Travelers may receive M&IE per diem not to exceed 75% of the approved rates for in-state, out-of-state or foreign travel for the first and last days of travel. For travel dates in between, per diem may be paid at 100% of the approved U.S. GSA or DOS rates.
New Mileage Calculation Format (06/2010)
Mileage shall be calculated using MapQuest or trip odometer from the traveler's designated headquarters to duty point or common carrier and back to designated headquarters regardless of the date or time the travel began or ended.