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Travel Office

Welcome to Travel

The Accounts Payable & Travel Office is dedicated to supporting the educational goals of the University through business travel and providing efficient, knowledgeable, accurate, and timely service.


Access TRAVELTracks from a Mac Computer

For assistance accessing TRAVELTracks via the SAP Portal from a Mac computer, please see the instructions on the How to Access Texas State RemoteApps from A Mac Computer page.

Please remember, Mac users typically have Safari as the primary browser, which is not supported by SAP Portal. However, if your Mac has Internet Explorer, you may not have any issues logging into the SAP Portal.

Citibank Update - Online Application Available

Travelers who wish to have an individual liability travel charge card can apply for a card online.  See our updated State Charge Card website for updates and application details.

Save and Send Travel Requests

Effective immediately, travel assistants may “save and send” travel requests on behalf of the travelers.  This process change does not modify the traveler’s signature requirements for the expense reports and the Foreign Travel/Release of Liability Form.  Be sure to attach the signed release of liability form to the travel request before submitting to workflow.

Save and Send Expense Reports

Effective immediately, travel assistants may “save and send” travel expense reports on behalf of the travelers when a zero dollar reimbursement to the traveler is submitted  This process change does not modify the traveler’s signature requirements for the expense reports with a reimbursement to the traveler.

Travel Contract Exception Form - Policy Change

Effective immediately, the Travel Contract Exception Form is no longer required unless you are paying from state appropriated funds.

Approvals & Tolerance Levels

Who needs to approve your travel request/application? Electronic Signatures are accepted.

In-State & Out-of-State Travel

  • Traveler's Account Manager(s)

Foreign Travel (including Canada and Mexico)

  • Traveler's Signature on 'International Travel Release of Liability, Indemnification, and Assumption of Risk Agreement' 
  • Traveler's Account Manager(s)
  • Provost / Cabinet Officer
  • President (if applicable)
  • Office of Research and Compliance (ORC)

Grant funded travel requires additional approval from the Office of Sponsored Programs (OSP).

What is the relationship between pre-approved travel and the travel reimbursement?

If there is no change of the Account Assignment(s) on the approved Travel Request, no additional approval is needed on the expense reimbursement.

If the travel reimbursement does not exceed the approved funding within the encumbrance tolerance of the Travel Request, no additional approval is needed.

Tolerances are defined as:

  • The greater of $50 or 10%, but not to exceed $200 for in-state and out-of-state trips, or
  • The greater of $100 or 10%, not to exceed $500 for foreign trips.