When reimbursing employees for expenses using the e-NPO process, an Employee Reimbursement Certification Statement must be attached to certify the validity of the expenses and that they have not been reimbursed by any other means. If the certification statement is not attached, the e-NPO will be rejected and the reimbursement delayed. Once rejected, you will have 14 days to attach the statement and re-submit the e-NPO before it is deleted.
If an employee seeking reimbursement has someone else (e.g. administrative assistant) create the e-NPO on their behalf, the following employee statement (or similar language which includes the context below) must be attached:
- This email serves as my signature and validation of the expenses listed on this e-NPO with the corresponding receipts attached. I certify that the expenses are correct, were paid with my personal funds, and have not been paid or reimbursed previously by the university nor by any other means.
The above statement template is provided for your benefit and may save time in drafting a different certification statement. e-NPO payment processing delays may occur should a different certification statement be used which does not include language similar to the template.