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Texas State University

Emergency Pass (EP) Grading

What does the grade of EP mean?

Texas State has implemented a one-time process for spring 2020 that allows students to request that a final grade be changed to Emergency Pass, or EP, upon approval of their faculty member in the course. This process was developed with the student’s best interest in mind as we navigate changes in our classrooms, our families, our homes, and our communities due to the coronavirus pandemic.

Undergraduate students: Grades of A, B, C, and D may be assigned the EP grade by faculty. However, grades of F or U are not eligible for this designation.

Master’s students: Grades A, B, and C may be assigned the EP grade by faculty. All other letter grades are not eligible for this designation.

Doctoral students: Only grades A and B may be assigned the EP grade by faculty. All other letter grades are not eligible for this designation.


How do I ask my faculty member to assign an EP instead of a traditional grade?

It is the student’s responsibility to submit a written modification request by email to their professor(s) requesting an EP grade. You may do so after grades are posted and by Monday, May 25, at 5:00 p.m.

Please provide the following information in your email to the professor(s). If you are requesting more than one EP grade modification, you will need to make a separate request to the professor of each course.

Email Subject: EP Grade Modification Request

Information Required in Email Message:
Student Name:
Student ID Number:  A0____________
The EP Grade Modification Request:
        CRN         Course Name          Course Number      Section Number
e.g. 30402      University Seminar        US 1100                    251


How do I ask my faculty member to assign an EP instead of a traditional grade?

It is the student’s responsibility to submit a written modification request to their professor(s) requesting an EP grade. You may do so after grades are posted and by Monday, May 25, at 5:00 p.m.


How will a faculty member determine whether to assign the grade of EP?

Faculty members will evaluate your work in the class and if you have met or exceeded minimum requirements,  you may be eligible for the EP grade. (The minimum requirements are a D or better for an undergraduate student, a C or better for a master’s student, and a B or better for a doctoral student.)


Can I request that all classes on my schedule be considered for EP grades? Or is this option for only one or two of my spring 2020 classes?

You may submit a written modification request for some or all of your classes. An EP might be appropriate for one class, but you may not need to consider this approach in other classes.

Undergraduate students: Your academic advisor can provide guidance on this decision-making process.

Graduate students: Your graduate advisor or doctoral program director can provide guidance.


How does a grade of EP impact my GPA?

The EP does not count in the GPA calculation but it might impact academic standing, admission to other programs or universities, financial aid, veteran’s benefits, scholarships, and other academic matters. This is a complex question, and you should discuss potential impacts with an academic advisor (if you are an undergraduate student) or graduate advisor/doctoral program director (if you are a graduate student) before you request the grade change.


How might an EP grade impact my eligibility to register for other courses?

Undergraduate students: In order to be able to register for certain courses, higher levels of performance in prerequisite courses are required. When registering for classes with prerequisites, the system will automatically check which grade was originally assigned to you by the instructor to determine your eligibility for the class.  In other words, the EP will not have any impact on your ability to register for other courses, as long as you meet the established prerequisite grade requirement. After reviewing degree requirements for your major in the Undergraduate Catalog at http://mycatalog.txstate.edu/undergraduate/undergraduate-majors/, consult your academic advisor as you determine whether a grade of EP is in your best interest. 

Graduate students: In order to be able to register for certain courses, higher levels of performance in prerequisite courses are required. When registering for classes with prerequisites, the system will automatically check which grade was originally assigned to you by the instructor to determine your eligibility for the class.  In other words, the EP will not have any impact on your ability to register for other courses, as long as you meet the established prerequisite grade requirement. You can review degree requirements for your degree in the Graduate Catalog at http://mycatalog.txstate.edu/graduate/degrees-offered/. We recommend that you also consult your graduate advisor/doctoral program director in determining whether a grade of EP is in your best interest.


Will a grade of EP impact my eligibility for financial aid, scholarships, NCAA athletics eligibility, or veterans programs?

Financial Aid: Your satisfactory academic progress (SAP) for financial aid eligibility will be determined after your spring grades post (i.e., before EP grades are assigned). If the SAP determination makes you ineligible for future financial aid, and the subsequent EP grade allows you to meet SAP or you have other extenuating circumstances, you may file an SAP appeal. For more information about the appeal process, or to determine how an EP grade would affect your future aid eligibility (e.g., when assessed again at the end of spring 2021), you can visit our Satisfactory Academic Progress page or contact Financial Aid and Scholarships.

Scholarship Renewal Processes: For nationalassured, and competitive scholarships, a grade of EP will count toward your completed credit hours requirement. The EP grade will not count toward your Texas State GPA and, therefore, not be assessed in determining whether you meet the cumulative Texas State GPA requirement for your scholarship.

NCAA Student Athletes:  Consult Athletic Academic Center staff regarding EP impacts.

Veterans: Any student who uses Veterans benefits should contact the Office of Veterans Affairs (512.245.2641) before submitting an appeal for an EP grade change.


How might an EP grade affect my academic standing (probation, continued probation, suspension)?

The EP does not count in the GPA calculation but may impact your GPA as well as your academic standing. As EP modifications are processed, academic standing (probation, suspension) may change. This is a complex question, and you should discuss potential impacts with an academic advisor before you request the grade change. After an EP modification has been requested, check your transcript regularly for updates to academic standing.


I am repeating a course. Will a grade of EP replace my prior grade in a class?

Yes. Texas State’s course repeat policy requires that the most recent grade received for a course replaces the previous attempt so your previous grade would be replaced by the grade of EP.


Can I request EP grading for any course?

Yes, with the exception of developmental courses and thesis/dissertation courses. EP grade requests may be submitted for core curriculum, major, minor, and elective courses.


Will EP grades impact my eligibility to graduate? To graduate with academic honors?

Maybe. As the EP grade does not contribute to your GPA, it may impact your final GPA for graduation purposes and eligibility for academic honors at graduation. The opportunity to request an EP grade in spring 2020 does not change Texas State graduation and academic honors GPA requirements.  


Will receiving one or more EP grades impact my goal of going to graduate or professional school after graduation?

While most universities do not factor EP grades in GPA calculations, admissions committees sometimes check for grades in specific courses.  We recommend that you reach out to the graduate or professional school admissions staff on the campuses you are applying to in order to get their best advice.


Who should I contact if I’m not sure that the EP option is right for me?

We are here to help you with this decision. Start with your academic advisor if you are undergraduate student and your graduate advisor/doctoral program director to discuss consequences of requesting an EP grade before submitting your request to your faculty member(s) by Monday, May 25, at 5:00 p.m. Other offices, such as Financial Aid and Scholarships and Veterans Affairs, can also provide valuable assistance.