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Fall 2020 Commencement FAQ

This list of Frequently Asked Questions (FAQs) is intended for those attending the commencement ceremonies in December 2020.

Updated FAQs for spring 2021 will be posted here soon.

If you have additional questions, please email commencement@txstate.edu.

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  • IN-PERSON COMMENCEMENT - SPRING AND SUMMER 2020 GRADUATES

    • For spring and summer 2020 graduates, commencement will be held on Thursday, December 10, 2020, at 11 a.m. and 4 p.m. Graduates were emailed a confirmation of their assigned ceremony on November 25, 2020. See the Schedule Page for more details.

      Ceremony schedule is subject to changes and cancellations due to inclement weather and pandemic conditions.

    • Spring and summer 2020 graduates were emailed a link on November 9, 2020, to register for one of three ceremonies on Thursday, December 10, 2020. Each ceremony has a maximum capacity of 1,092 graduates. Once capacity is reached, registration will close for that particular ceremony.

    • Yes, graduates may reserve up to 4 guest tickets. Once a graduate has registered for commencement, they will receive an email on the number of guest tickets allowed and how to secure tickets. The email to obtain guest tickets will be sent the week prior to the commencement ceremonies. Tickets are required for entry into Bobcat Stadium.

      Graduates will receive a ticket, called a Grad Pass, ahead of time which they must present to enter the stadium. Graduates should keep their Grad Pass in hand at all times prior to and during the ceremony as it also serves as their Reader Card. For this reason, graduates must print their Grad Pass prior to attending the ceremony.

      All guests age 4 and over must have a ticket to attend the commencement ceremonies. At this time, additional tickets will not be provided to maintain less than 25% occupational capacity in the stadium. Guest tickets are nontransferable.

    • Commencement ceremonies will be limited to no more than 25% occupational capacity in guest seating. Graduate seating will be arranged so that all graduates are socially distanced.

      Face coverings that completely cover the nose and mouth will be required for all graduates and guests in attendance.

      Restrooms throughout the facility will be open and available. Limited capacity, mask requirements and social distancing will be enforced in these areas.

    • Parking will be available for graduates and guests at Bobcat Stadium. Parking maps will be available on the commencement website.

    • For security purposes, all persons attending commencement are asked to keep all items to a minimum. All articles brought into the facility will be subject to search, and this may delay persons from entering Bobcat Stadium. A "clear bag policy" will be in effect for commencement.

      There are no secure places to store personal items before or during the ceremony. Small personal items such as phones and wallets must be carried in a pocket or a small clear bag held under the gown. Candidates are not permitted to hand carry items during diploma presentations other than their Reader Card, which they will hand to the Reader before they cross the stage.

      Spring and summer 2020 graduates should have already received a diploma cover in the mail. Spring and summer graduates are asked to bring their diploma cover with them if they wish to have it in their pictures during the ceremony.

    • Graduates will have their names called as they walk in front of the stage.

      In the interest of health and safety, the following will not occur: shaking of hands and hooding of doctoral graduates. (Spring and summer graduates should have already received their diplomas and diploma covers by mail.)

      More details will be available soon.

    • Yes, regalia is required for all graduates/candidates in attendance. Regalia should be ordered online through Balfour. For more information, please visit our regalia webpage.

  • IN-PERSON COMMENCEMENT - FALL 2020 CANDIDATES

    • For fall 2020 candidates, commencement will be held on Friday, December 11, 2020, at 9 a.m., 2 p.m., and 7 p.m. Graduates should attend the ceremony that is associated with their college. See the Schedule Page for more details.

      Ceremony schedule is subject to changes and cancellations due to inclement weather and pandemic conditions.

    • Fall 2020 candidates were emailed a link to confirm their attendance on November 10, 2020.

    • Yes, graduates may reserve up to 4 guest tickets. Once a graduate has registered for commencement, they will receive an email on how to secure guest tickets. The email to obtain guest tickets will be sent a week prior to the commencement ceremonies. Tickets are required for entry into Bobcat Stadium.

      Graduates will receive a ticket, called a Grad Pass, ahead of time which they must present to enter the stadium. Graduates should keep their Grad Pass in hand at all times prior to and during the ceremony as it also serves as their Reader Card. For this reason, graduates must print their Grad Pass prior to attending the ceremony.

      All guests age 4 and over must have a ticket to attend the commencement ceremonies. At this time, additional tickets will not be provided to maintain less than 25% occupational capacity in the stadium. Guest tickets are nontransferable.

    • Commencement ceremonies will be limited to no more than 25% occupational capacity in guest seating. Graduate seating will be arranged so that all graduates are socially distanced.

      Face coverings that completely cover the nose and mouth will be required for all graduates and guests in attendance.

      Restrooms throughout the facility will be open and available. Limited capacity, mask requirements and social distancing will be enforced in these areas.

    • Parking will be available for graduates and guests at Bobcat Stadium. Parking maps will be available on the commencement website.

    • For security purposes, all persons attending commencement are asked to keep all items to a minimum. All articles brought into the facility will be subject to search, and this may delay persons from entering Bobcat Stadium. A "clear bag policy" will be in effect for commencement.

      There are no secure places to store personal items before or during the ceremony. Small personal items such as phones and wallets must be carried in a pocket or a small clear bag held under the gown. Candidates are not permitted to hand carry items during diploma presentations other than their Reader Card, which they will hand to the Reader before they cross the stage.

    • Candidates will have their names called as they walk in front of the stage, carrying their diploma cover which they will receive at check in.

      In the interest of health and safety, the following will not occur: shaking of hands and hooding of doctoral graduates.

      More details will be available soon.

    • Yes, regalia is required for all graduates/candidates in attendance. Regalia should be ordered online through Balfour. For more information, please visit our regalia webpage.

  • VIRTUAL COMMENCEMENT - FALL 2020 CANDIDATES

    • Texas State made the decision to hold virtual ceremonies in addition to in-person ceremonies to provide a celebratory experience for those that may not be able to attend in-person. All in-person ceremonies will be live streamed and will be made available for viewing at a later time.

    • A virtual commencement is an online celebration with traditional ceremony elements such as degree conferral and announcement of graduate names.

    • Virtual commencement for all fall 2020 candidates will be held on Saturday, December 12, 2020, beginning at 10:00 a.m. CDT.

      The main commencement ceremony video with degree conferral and other traditional ceremony elements will be streamed beginning at 10:00 a.m. CDT on the commencement website at https://www.txstate.edu/commencement.

      Immediately following the main ceremony, at approximately 11:00 a.m. CDT, graduates and guests can select a college specific ceremony video to view remarks from their college dean as well as the calling of graduate names.  Graduates and guests can find more specific details about college affiliations and a schedule in the commencement program, which will be available in mid-November on the commencement website at https://www.txstate.edu/commencement/candidate-information/program.html.

    • Those that have applied for graduation in fall 2020 will be notified of their eligibility by their Academic Advising Center at https://advising.txstate.edu/ (undergraduate students) or The Graduate College at https://www.gradcollege.txstate.edu/students/graduation.html (graduate students). 

    • Approved fall 2020 graduation applicants will automatically be included in the virtual commencement ceremony, with the exception of those with privacy holds on their record. Those with privacy holds will be contacted individually to provide consent to be included.

      Candidates can opt-out of the virtual ceremony by completing the commencement registration form provided by our vendor.

      • Schedule a virtual commencement watch party with family and friends or share the virtual commencement website link with family and friends, asking them to join you for the event  

      • Participate in time-honored commencement traditions such as standing upon degree conferral, tassel and/or ring turning, cap throwing, and the Heart of Texas State hand sign during the Alma Mater 

      • Customize your virtual commencement graduate slide with a photo. See Graduate Name Recognition Slides FAQ section below.

      • Purchase regalia (optional) to wear during your virtual commencement celebration and for photo opportunities

      • Share your photos and experiences on social media and tag #TXSTgrad, #TXST20, and #TXST

      • Use traditional commencement items as props (diploma cover, commencement program, regalia, honor cords) 

      • Download a PDF of the commencement program to provide to guests at your celebration 

  • GRADUATE NAME RECOGNITION SLIDES - FALL 2020 CANDIDATES

    • A graduate slide will be created for each graduate with their legal name, degree, major, and honors (if applicable).

      Graduates will receive an email in their Texas State email account with a link to a registration system where they can upload a photograph, provide additional name pronunciation information, or to “opt-put” should they wish to be excluded from the virtual ceremony. The email will be coming from a vendor, MarchingOrder, so please be sure to check your junk or quarantine mail.

      If graduates have a privacy hold, they will be contacted by email to consent to their information being included in the ceremony.

      The deadline for photo submissions is tentatively set for November 29, 2020.

       

    • Graduate slides will include full legal name, degree, major, and academic honors of each graduating student who agrees to participate, along with a Texas State University-approved photograph submitted by the graduate.

    • Below are examples of graduate name recognition slides for undergraduate candidates, with and without graduate photos. Graduate name slides for doctoral candidates will include the candidate's dissertation title and research professor(s), if applicable.

      Graduate name slide of Boko Bobcat

      Graduate slide for Boko Bobcat with no picture

       

    • You may choose to upload a photo to be included on your graduate slide. Photos should be uploaded in the registration form that is provided to each graduate via their Texas State email address. The tentative deadline to submit a photo is November 29, 2020.

    • •    Photo must only include the graduate/candidate participating in the virtual commencement.
      •    Photo must not include other individuals, pets, or props (signage, balloons, etc.)
      •    Dress code for photo is either academic regalia or business attire. Wearing cords and stoles and cap decorating is permitted as long as it is appropriate and relates to academic celebration. Gowns may not be altered in any way including, but not limited to, patches, embroidery, paint, flowers, beads, or the addition of fabrics or other materials.
      •    Photos must be in .jpeg or .png format and no larger than 5MB.

      Texas State University reserves the right to omit photos that are deemed inappropriate without notice.

    • Uploading a photograph is voluntary.  If you choose not to upload a photo, standard graphics will appear in its place.

    • Emails were sent on November 10, 2020 to Texas State email addresses. Please check your Texas State email including junk or quarantine messages. The email will be coming from a vendor, MarchingOrder.

      Graduates will be able to "opt-out" or submit photos through the tentative deadline of November 29, 2020.

    • When viewing your graduate slide, you will be able to download a JPEG of the slide with your name. To download the audio, right-click on the audio player in the same window to download an audio file.

  • DIPLOMA AND TRANSCRIPT

  • CAP, GOWN, CORDS, STOLES

  • COMMENCEMENT PROGRAM