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Candidate Instructions

Congratulations!

Commencement is a special time to celebrate your academic achievements. There is no rehearsal, so please review the following carefully.

Commencement Live

Commencement will be streamed live for those who are not able to attend. The link will go live shortly before each ceremony.

The video screens at the venue and the live stream will contain captions.

Location

In-person commencement ceremonies for spring 2021 candidates will be held in Bobcat Stadium on Thursday and Friday, May 13 and 14, 2021. For a detailed schedule and directions, parking, and seating, please visit the Schedule Page and Directions, Parking, and Seating Page.

Holding outdoor commencement ceremonies presents challenges in terms of inclement weather. Earlier this semester, we announced that Saturday, May 15 would be reserved as a “make-up” day in case of inclement weather and that any impacted ceremonies would be accommodated in Bobcat Stadium on Saturday, May 15. We understand the importance of an in-person ceremony and are concerned that Saturday may also be at risk of weather implications. Therefore, if inclement weather is forecast for either part or all of a day, all ceremonies scheduled for that day will be moved indoors to Strahan Arena at the University Events Center at their originally scheduled dates and times.

Any decision to relocate a ceremony will be announced by 10 a.m. the previous day. Candidates will be notified via email and information regarding ticketing, parking, etc. for the relocation will be posted to the commencement website.

Arrival, Parking, and Check-In

Candidates should park in Lot B/P10E adjacent to Bobcat Stadium. Candidate check-in is located at Gate 6; please be prepared to show a photo ID. Candidates should arrive no earlier than 1.5 hours prior to the start of the ceremony.

Guests should park in Lot A/P10A adjacent to Bobcat Stadium and enter through Gates 1, 2, 4, 5, or 8. Guests should arrive no earlier than 1.5 hours prior to the start of the ceremony.

For security purposes, all persons attending commencement are asked to keep all items to a minimum. All articles brought into the facility will be subject to search. A "clear bag policy" will be in effect for commencement.

There are no secure places to store personal items before or during the ceremony. Small personal items such as phones and wallets must be carried in a pocket or a small clear bag held under the gown. Candidates are not permitted to hand carry items during diploma presentations other than their Reader Card, which they will hand to the Reader before they cross the stage.

Guest Tickets

In order to ensure that commencement is safe and enjoyable for all in attendance, capacity limitations will be in place for each venue. To obtain guest tickets, eligible candidates will be able to reserve up to 7 guest tickets for commencement at Bobcat Stadium; at the same time, candidates must reserve up to 2 guest tickets for commencement indoors in Strahan Arena in case of a potential relocation. In order to maintain social distancing, extra guest tickets are not available for either venue. Candidates do not need a ticket for either venue but will need to present an ID at check-in. A TXST Student ID, Driver License, or other government issued ID is acceptable.

Eligible candidates will receive an email from Texas State Presents (txstpresents@txstate.edu) on April 29 with a link and instructions on how to their reserve tickets. Please be sure to check your email and also your junk/quarantine box for this email. It is the candidate’s responsibility to secure and distribute their guest ticket(s) prior to the ceremony. Tickets and seating location will be strictly enforced. The sale or transfer of tickets to other graduates is prohibited.

Checking in at Commencement

Candidates should check in at Gate 6. For security purposes, all persons attending commencement are asked to keep all items to a minimum. All articles brought into the facility will be subject to search. A "clear bag policy" will be in effect for commencement.

There are no secure places to store personal items before or during the ceremony. Small personal items such as phones and wallets must be carried in a pocket or a small clear bag held under the gown. Candidates are not permitted to hand carry items during diploma presentations other than their Reader Card, which they will hand to the Reader before they cross the stage.

Commencement Procedures

Face coverings and social distancing will be required for all attending the in-person commencement ceremonies.

In order to ensure a safe and comfortable environment for all in attendance, please review the list of prohibited and allowable items.

Processional: Graduates/candidates will be seated in their appropriate seat prior to the ceremony; an official processional march will not take place.

Diploma Presentations: After degrees have been conferred, you will be recognized by name, walk in front of the stage, take a professional photograph (optional), and return to your seat for the remainder of the ceremony.

Recessional: Following the Alma Mater, the graduates/candidates will be released from the ceremony; an official recessional march will not take place. Please follow the instructions of commencement staff and security personnel on appropriate exit locations.

For the most recent information about COVID-19, please visit the Latest COVID-19 Updates and Statements Page.

Graduation Application

The Graduation Application for spring 2021 is now closed.

For more information, please contact your Academic Advising Center (Undergraduates) or The Graduate College (Graduate students).

Eligibility

To be eligible to participate in your commencement ceremony, the following requirements must be met:

  • Applied for graduation during the official period
  • Cleared all university holds for financial obligations

Your Name at Commencement

While applying for graduation, you may have noticed that your name needs to be updated in the University database. For example, adding your full middle name instead of just a middle initial.

In order to change your name with the University, you must submit a Personal Information Update Request with The Office of the University Registrar.

This name change will affect your diploma, the commencement program, how your name is displayed during the ceremony, and all other university documents.

If you have questions about how your name will be pronounced during diploma presentations, please contact your Academic Advising Center (Undergraduates) or The Graduate College (Graduate students).

The Difference Between Participating in Commencement and Graduating

“Graduating [receiving a diploma]” and “participating [walking across the stage]” in the commencement ceremony are two distinctly different things. Candidates will be considered “graduated” when they have officially met all of the following:
  1. have applied for graduation online by the posted semester deadline
  2. have had their application approved by their respective Advising Center or The Graduate College
  3. have completed all degree requirements
  4. have had final semester grades posted to their Texas State transcript
  5. have paid any outstanding fees owed to the University
  6. the Dean of the respective College, or Graduate College Dean, has certified candidates as graduates
Participating in the ceremony does not mean that a candidate has completed the requirements for graduation. “Walking/participating” at a commencement ceremony is not synonymous with “graduation;” yet the act of obtaining public recognition may provide a false impression that a candidate has met all requirements and has therefore “graduated” with a diploma in hand.
 
Ultimately, the final awarding of degrees, honors, and mailing of the diplomas is contingent upon the satisfactory completion of the appropriate requirements by each candidate and the Dean’s final certification.
 
The Participant Policy can be found here.

Reader Cards

Candidates will receive a reader card at Candidate Check-In that contains their name and academic honors (if applicable). Please keep this card in hand at all times prior and during the ceremony. When you approach the stage during diploma presentations, you will hand your card to the Commencement Reader.

If you have questions about how your name will be pronounced during diploma presentations, please contact your Academic Advising Center (Undergraduates) or The Graduate College (Graduate students).

Academic Regalia

Please be prepared for potential warm weather.

All undergraduate candidates must wear the official regalia (black cap and gown, maroon and gold tassel) which can be purchased through Balfour. All regalia will be shipped directly to graduates. The Bobcat Store also has regalia in stock should graduates wish to shop in person.

Wearing cords and stoles and cap decorating is permitted as long as it is appropriate and relates to academic celebration. Gowns may not be altered in any way including, but not limited to, patches, embroidery, paint, flowers, beads, or the addition of fabrics or other materials.

NOTE: Undergraduate students should wear their tassel on the right side of their cap until degrees are conferred and then the tassel may be moved to the left side of the cap to signify degree confirmation.

Graduate Master’s and Specialist candidates must wear their official regalia (cap, hood, Master’s gown, and tassel) which can be purchased from Balfour. Hood colors vary depending on your academic program.

Graduate Doctoral candidates may rent their official regalia (tam, Doctoral robe, and tassel) through Balfour. For information on Texas State gown and hood colors, please visit The Graduate College website.

For information regarding honor cords and stoles, please visit the Frequently Asked Questions page.

Undergraduate Students Graduating with Texas State Honors

To be eligible for graduation with honors, a student seeking a bachelor's degree must have completed at least 54 semester credit hours preceding graduation at Texas State. Calculation of the GPA to determine honors status is based on all Texas State work applied to the first bachelor's degree, including work completed in the final semester.

Hours earned through Texas State correspondence courses and extension courses count toward GPA and honors eligibility. Hours earned through Texas State credit-by-examination, work/life experience, and other courses that offer only “CR” (pass/fail) grades also count toward honors eligibility, but they do not count toward GPA. Remedial courses with a “CR” grade and graduate courses do not count toward honors eligibility or GPA.

Transfer students who have earned at least 54 semester hours at Texas State are eligible to graduate with honors if their Texas State GPAs meet the above criteria. Students earning second bachelor's degrees are eligible for graduation with honors if they complete 54 or more hours at Texas State in pursuit of their second degrees.

Undergraduate students earning a Texas State GPA of:
3.40-3.59 will graduate Cum Laude
3.60-3.79 will graduate Magna Cum Laude
3.80-4.00 will graduate Summa Cum Laude

A decision on the distribution of honor cords will be posted at a later time.

Virtual Commencement

Texas State will not a hold virtual ceremony for spring 2021 candidates.

Commencement Program

The Commencement Program will be available online prior to the commencement ceremonies. PDFs of the commencement program will be available here.

Accommodations for Candidates and Guests with Disabilities

Special services are available to accommodate the needs of guests and candidates with disabilities at all Texas State Commencement ceremonies.  Accommodations include accessible parking, accessible seating, and captioning services. More information regarding parking and seating for individuals with limited mobility will be available soon.

If you have a guest that requires accommodations due to a disability, please visit the Office of Disability Services (ODS) website or call the ODS at 512-245-3451.

Candidates with disabilities are asked to contact their Academic Advising Center (Undergraduates) or The Graduate College (Graduate students) at least two weeks prior to commencement.

Diplomas

Graduates will receive their diplomas by mail after commencement. Diplomas for spring graduates are scheduled to begin mailing in June 2021.

For questions about your diploma and mailing address, please contact the Office of the University Registrar.

Commencement Survey

Share and rate your commencement experience by participating in the Student Commencement Survey which will be emailed to you after the virtual commencement ceremonies.

Thank you!