Effective June 1, 2008 the Testing, Research-Support, and Evaluation Center will institute the following scanning fee structure. These prices will be effective through June 1, 2010, at which time TREC may adjust the fee structure.

We only scan the standard Texas State scan forms or scan forms that have received prior approval by TREC. You may purchase the standard scan forms from the Texas State University bookstore. Most departments purchase the scan forms in bulk and provide them to their faculty.

Instructional Scanning at No Charge

• scanning and scoring classroom exams
• scanning and processing course evaluations

Administrative and Research Scanning

• Scanning and producing a data file: $20 and 5¢ a form (we provide a fee reduction for jobs with 1,000 forms (4¢ a form) or 2,000 or more forms (3¢ a form)).
• Scanning, producing a data file, cleaning data, and running descriptive statistics: add $20/hour (minimum 1 hour).
• TREC will assess charges for special scanning requests which require additional staff time or materials. All additional fees will be approved by you before the job is completed.
• An additional charge of 15¢ a form will be charged for services to organizations or individuals outside of the University.

For example, a job for scanning and production of a data file with 300 scan forms will be assessed a charge of $20 (flat rate) + $15 (5¢ a form) = $35. If you also require descriptive statistics your job will be assessed an additional charge of $20/hour. Most of the time, TREC can produce descriptive statistics in 1 hour.

Additional Information

When bringing a survey scanning job to TREC, please use our new Administrative or Research Survey Request Form. We typically complete a survey scanning job within five to ten business days. During finals and Course Evaluation time, it may take longer for the scanning and processing of your job. Include your method of payment under Funding Source. For example, if your department is paying for the survey, we will need both the cost center and fund center account numbers. If you are paying for the survey, we accept exact cash, checks or money orders.