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SAP Portal: Features of Employee Self Service (ESS)

Form W-4 Tax Withholding

Employees are able to change their withholding tax status using Employee Self Service in the SAP Portal. You’ll find it under the Benefits and Payment tab. After your entry is saved, an e-mail confirmation will be sent to you verifying that your tax status has been changed for the next payroll cycle. Retroactive changes are not permitted.

Non-Resident Aliens (NRA’s) should verify their eligibility to change their Form W-4 online with Sally Moss in the Payroll Office. There are specific U.S. tax laws that apply to International Students and Scholars that determine how your Form W-4 can be completed.

Paper W-4 forms are still accepted and should be submitted to Human Resources in JCK 360 for entry into the SAP HR/Payroll system.

For general Form W-4 assistance, click on “W-4 Assistant” under Other Links on the Payroll website at www.txstate.edu/payroll.

Bank Information for Direct Deposit

You will receive an e-mail confirmation when you update your bank information using SAP ESS. This is located under the Personal Information tab. If you receive an e-mail and did not make changes to your account and/or routing number, please contact the Payroll Office right away.

Also, if you terminate from the university for more than 120 calendar days, your direct deposit election will be voided and payment method changed to a check. If rehired, you must reenroll for direct deposit using SAP ESS or paper form available from the Payroll Office.

If you have any questions, please contact Payroll and Tax Compliance at 5-2543 or e-mail at payroll@txstate.edu.