| 12-5-06 Draft Honors and Benefits for Retired Faculty and Staff UPPS No. 04.04.53 Issue No. 6 Effective Date: ______ Review: May 1 E4Y 01. POLICY STATEMENTS 01.01 Retired faculty, staff, and administrators constitute a vital part of the University community. It is appropriate for the University to maintain and encourage relationships with retired faculty, staff, and administrators. 01.02 Systematic relationships between the University and retired faculty, staff, and administrators will be maintained through University Advancement. 01.03 This UPPS documents the automatic and optional benefits and courtesies to be made available to retiring faculty, staff, and administrators. 01.04 In addition to the automatic and optional benefits outlined in this UPPS, eligible faculty upon retirement may qualify to receive the title of Instructor Emeritus, Assistant Professor Emeritus, Associate Professor Emeritus or Professor Emeritus in accordance with policies outlined in Regents' Rules and Regulations and procedures established by the Provost and Vice President for Academic Affairs. 02. ELIGIBILITY FOR BENEFITS 02.01 Individuals eligible for the benefits described in this policy are defined as all of those persons who have retired from faculty, staff, or administrative positions at Texas State. "Retired" shall be defined, in accordance with UPPS No. 04.04.51, as those persons eligible for retirement benefits or reduced annuity benefits as determined under Coordinating Board provisions. 02.02 Applicable honorary benefits are available to surviving spouses of retirees. 02.03 Faculty on "modified or phased retirement" employment are eligible to receive the automatic and optional benefits outlined in this UPPS with any special conditions noted below. 03. BENEFITS 03.01 University Advancement, with support from the Human Resources Office, will coordinate the provision of benefits described below. 03.02 Benefits provided to those persons who have retired from faculty, staff, or administrative positions include: a. University Identification Card - a University identification card provided by I.D. Services denoting "retired staff" or denoting previous academic rank and the designation "retired faculty." In the case of holders of an emeritus title, the identification card shall denote the appropriate emeritus title; b. Library privileges - library privileges upon presentation of a "retired faculty" or "retired staff" identification card; c. Restricted Parking Sticker - if fully retired, a complimentary restricted parking decal, available through Parking Services; or if employed on a modified or phased retirement basis, a restricted parking decal at the same rate as full-time faculty and staff, available through Parking Services; d. Athletic Tickets - upon request, two (2) complimentary general admission tickets to all regular season varsity athletic events except football to be provided upon presentation of a "retired faculty" or "retired staff" identification card at the event. Alternatively, retired faculty and staff may purchase two (2) reserved season tickets to athletic events at the same rate available to full-time faculty and staff. e. Business Cards - a minimum order (currently 250) of business cards with last rank/title, "retired," and the appropriate emeritus title if applicable printed at cost, available through the University Print Shop and paid for by the retiree; f. Currents and Hillviews - Currents newsletter and Hillviews magazine g. Fine Arts Events - upon request, two (2) complimentary season passes to Fine Arts events; h. Office Space - an office in the department from which the individual retired, when available (with availability determined by the specific department, subject to approval of the college dean); i. Guardian Club Newsletter - Guardian Club newsletter and other mailouts; j. University Bookstore - discounts from the University Bookstore on certain purchases at the same rate as full-time faculty and staff; K. Student Recreation Center - upon request, semester or annual membership to the Student Recreation Center at the same rates as full-time faculty and staff; L. NetID and e-mail services - upon annual request, maintenance of a Texas State NetID and access to e-mail services not including web hosting services (except for those who retired before 2007 who currently have an active website). Retired faculty and staff using NetID will be included in the data base used by the Texas State internet people search; M. Texas State Retired Faculty and Staff Association - one year free membership in the Texas State Retired Faculty and Staff Association; N. Special Events Invitations/Distribution lists - upon request , retired faculty and staff will be added to mailing lists and e-mail distribution lists used to send information to all faculty and staff at the University, college, school, and departmental levels. O. Thesis and Dissertation Committee participation - holders of emeritus titles who were members of the Graduate Faculty at the time of their retirement are eligible to serve on thesis and dissertation committees, subject to approval of the department chair/school director and the college dean and subject to the regular Graduate Faculty review process. P. Committee Membership - at the invitation of the appropriate University, college, or department/school, holders of emeritus titles may retain membership (without vote) in the university, college, and department/school committees of which they were members at the time of their retirement. Q. Catalog Listings - inclusion of holders of emeritus titles in annual faculty lists published in the Texas State Directory and in University catalogs; R. Course Auditing - informal auditing of courses at no charge, provided that space is available, with the consent of the offering department/school and the faculty member teaching the course prior to the first class meeting. 03.03 Retiree health insurance benefits are available through the Employees Retirement System (ERS) to employees at 65 years of age with 10 years of service or when the Rule of 80 is met. Eligibility information is available through the University Human Resources Office. 3.04 Departments/schools are encouraged to list emeriti faculty (with e-mail addresses if available and biographical material if desired) on their websites. 04. PROCEDURES FOR BESTOWING BENEFITS 04.01 The Human Resources Office is responsible for: a. notifying eligible retiring faculty and staff members of all automatic benefits they will receive and all optional benefits for which they are eligible; b. implementing appropriate procedures for processing requests for optional benefits; d. serving as a liaison as necessary in relationships between eligible retirees and the University. 05. REVIEWERS OF THIS UPPS 05.01 Reviewers of this UPPS include the following:
06. CERTIFICATION STATEMENT This UPPS has been approved by the following in their official capacities, and represents Texas State policy and procedure from the date of this document until superseded. Special Assistant to the President; senior reviewer of this UPPS Director of Development Vice President for University Advancement President |