Grant Application Management System (GAMS) Implementation

ADMINISTRATIVE MEMORANDUM

Date: July 27, 2007

To: Faculty and Staff

From: Dr. Bill Covington, Associate Vice President for Research

Subject: Grant Application Management System (GAMS) Implementation

The Office of Sponsored Programs (OSP) has completed the configuration process of our new electronic proposal management system, GAMS. Currently, OSP and certain departmental personnel are testing the attributes of the program.

Logon IDs and Passwords

To utilize the software system, you must have a user ID and password. For consistency, GAMS will be using your universal campus ID. Passwords will be assigned during your training classes.

Training Classes

Training materials are being developed. All colleges, schools, and centers will be contacted for appropriate training time(s) and location(s). In addition to the training sessions held in each college, school, department and center; OSP will be conducting additional general training sessions to be held in Alkek and JCK during the fall and spring semesters. Anyone is welcome to attend the general sessions but seating will be limited to the first 20 registrants.

The schedule for implementation and training for the campus is as follows and is based on a phased-in approach:

Month College(s), School(s), Center(s)

September: Liberal Arts, Stock Center, Center for Families and Children

October: Science, IEIS

November: Education, Engineering, River Systems

December/January: Applied Arts

February: Health Professions

March: Fine Arts and Communication, Business

April: All Others

If you desire access to the system prior to the month and time assigned to your organizational unit for training, please contact OSP at GAMS@txstate.edu stating your early implementation request. A OSP staff member will be in touch.

Additional GAMS information can be found on the OSP website at www.txstate.edu/research.

Please e-mail GAMS@txstate.edu with any questions.