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Meeting Schedule and Deadlines

Fall 2018 - Summer 2019 IRB Meeting Dates and Deadlines

The IRB meets the third Wednesday of each month and deadlines are two weeks prior unless otherwise noted by a *

Submission Deadline

IRB Meeting Date

August 8, 2018

*August 22, 2018

September 5, 2018

September 19, 2018

October 3, 2018

October 17, 2018

*November 1, 2018

*November 14, 2018

*December 3, 2018

*December 12, 2018

January 9, 2019

*January 23, 2019

February 6, 2019

February 20, 2019

March 6, 2019

March 20, 2019

April 3, 2019

April 17, 2019

May 1, 2019

May 15, 2019

June 5, 2019

June 19, 2019

July 3, 2019

July 17, 2019

Deadlines do not apply to Expedited Review or Exempt Review as determined by ORIC

Meetings occur at the San Marcos campus starting at 12:00pm

Full Board Review
Deadlines apply to projects needing Full Board review only. New applications and other submissions that are ready for review and received by 5:00 p.m. the day of the deadline will go to the next scheduled committee meeting.
Please see below regarding investigator attendance at convened IRB meetings during which his/her protocol is being reviewed.

Other submission types
All other submissions (e.g. expedited and exempt new protocols, minor amendments, etc.) will be reviewed in the order in which they are received. If you are unsure which type of review your project needs, please call the Human Research Protection Program for assistance at 512-245-2334.

Investigator Attendance
The IRB board invites PI’s to attend convened meetings when the PI’s study is under review to enable the investigator to answer questions in real time about the protocol. Attendance is expected of all applicants and the board has the right to postpone the review until the next meeting. The process allows for increased transparency and communication and may help streamline the IRB communication and review process.

General guidelines

  • The PI will be notified of date of review when the application is assigned to a meeting and estimated review time of the meeting
  • It is not possible to guarantee the precise time during the meeting that an application will be reviewed, though every effort is made to limit the time a PI is asked to wait. A typical meeting lasts approximately one and a half to three hours depending on volume and complexity of reviews.
  • PIs will be asked to wait outside the IRB meeting room or to be available by telephone to answer any of the Board’s question

Attendance logistics

  • The PI’s, and CoPI’s may attend (If you are a student PI your faculty advisor/sponsor is encouraged to attend)
  • PIs will be required to notify ORIC if they are unable to attend in person
  • ORIC/IRB staff will invite the PI to come into the meeting to answer questions. Once all questions are answered the PI will be asked to step out of the room while the IRB deliberates their decision. The ORIC staff or IRB members will notify the PI about their decision in person (if you choose to wait) or email.
  • If revisions are requested ORIC staff will notify you by email the requested revisions. You will have 30 days to submit these revisions to ORIC for review.