Joann Cole Mitte Faculty Grant for Excellence Guidelines
The Joann Cole Mitte Faculty Award for Excellence of $25,000 is awarded annually by the Roy F. & Joann Cole Mitte Foundation to recognize the achievements and dedication to research and education of an individual faculty member at Texas State University-San Marcos. The grant awarded will promote excellence in scholarship and research to full-time Associate or Full Professors in all academic disciplines.
I. General Guidelines
- All full-time Texas State Associate and Full Professors with continuing nine month academic appointments may apply. Department Chairs, School Directors, Program Directors and Deans are not eligible to apply.
- Faculty may submit only one proposal. If multiple faculty members are working on a proposal, a principle investigator must be designated who will receive the award.
- Faculty who have received the Mitte Research Grant in the past five years, and prior grantees with delinquent final reports are not eligible to apply.
- Salary stipends may not exceed $15,000 and may be requested only for summer months. The combined summer teaching salary (if any) and grant stipend may not exceed one-third of the applicant’s nine-month salary. Faculty on developmental leave may be funded, but again, a salary stipend can only be paid during the summer months.
- The following activities are not fundable:
- Recipients of Mitte Grant awards must submit a written final report by June 1 following the grant termination date. The report is a summary of the project’s accomplishments highlighting any publications, presentations, and external grant proposals that result from the Mitte Grant. Faculty may not submit new Mitte Grant proposals while reports from past grants are overdue.
• any faculty education or training not directly relevant to the research project
• course or curriculum development projects
II. The Application
The Mitte Grant application consists of the following items arranged in order. You may direct questions to: OSPinfo@txstate.edu.
Proposal Application will include:
- A narrative description of the proposed study. The narrative portion of the proposal should be 5 pages (including references), double spaced with 12 point Times font and 1 inch margins.
- An introduction including literature citations (if appropriate) and statement of hypothesis or purpose. Applicants should remember that many on the review committee will not have expertise in the specific area of the proposal.
- A specific explanation of the project's methodology detailing project design, data collection/analysis procedures (if appropriate), etc.
- A description of the project, with an emphasis on the creativity, organization and presentation of ideas. Statements detailing the importance of the project to the applicant's field and personal scholarly/creative development, and the applicant’s access to necessary resources (i.e. library archives, instrumentation, etc.) should be included.
- A detailed budget justification (separate from the budget page), especially important for equipment and travel.
- An explanation of the explicit roles of each applicant if there are multiple investigators.
- The vita is an additional 2 pages and should be single spaced with the same font size and margins as the narrative.
- Both the narrative and vita should comprise a single 7 page Word document for single investigator proposals. A separate 2 page vita should be included for each additional investigator.
- The application must be submitted by 5:00 p.m., March 18, 2008.
- Any research involving human or animal subjects must be approved by the Internal Review Board (IRB) and the Institutional Animal Care and Use Committees (IACUC), respectively, before a grant account can be set up.
- Grant accounts will be established by the Office of General Accounting in collaboration with OSP.
If Faculty PIs wish to monitor grant activity (viewing budget to actual reports or approving requisitions) then they must submit a SAP Financial Security Authorization form and will be contacted by the SAP Training Team and may be subject to attend specific training sessions.
The departmental chairs will be issued purchase/requisition approver role on awards from their departments so that they can assist the faculty in administering the grants.
The departmental administrative assistants will perform other functions such as payroll approval, budget transfers and purchase requests. Therefore, they will require a Security Authorization form signed by the Faculty PI delegating those duties to the administrative assistant.
Faculty members will provide typed and signed memos to the chairs/Admin. Assistants that indicate specific purchase requisitions, budget transfers, or performance of other types of allowable transactions.
- The budget period for the Mitte Research Grant is 24 months from the date that the grant account becomes active. If exceptional circumstances arise, an extension may be requested from the Mitte Research Grant Committee.
- All equipment purchased with Mitte Grant funds is the property of the university. Equipment is not to be considered for the grantee's exclusive use once the grant research is completed.
- Should the grant recipient voluntarily resign his/her position before the end of the grant period, the faculty member may be required to repay all expended funds, except student wages and equipment purchases.
- Recipients of awards must submit a written terminal report to the Mitte Foundation by June 1 following the termination date. The final report is a summary of the project accomplishments highlighting any publications, presentations and external grant proposals that result from the Mitte Grant. Faculty may not submit new Mitte Grant proposals while reports from a past Mitte grant is overdue.
The narrative must include:
III. Review Process
The Mitte Faculty Award Committee will ask each Dean to rank all proposals from their College, and then will review proposals and recommend the top three proposals to the Provost. Following the Provost’s review, the Provost will then recommend to the President the finalists. Upon approval by the President, the President will forward the top three proposals to the Mitte Foundation for review. The Mitte Foundation will make the final selection.
The evaluation areas and their maximum point values are as follows:A. Incomplete applications or applications that do not conform to these guidelines will not be reviewed.
B. Four essential aspects of all proposals will be evaluated and given a numerical score.
1. Introduction (statement of objectives and/or research questions) (10 pts.)
2. Methodology (overall project design) (25 pts)
3. Quality of proposed project (creativity, organization and presentation of ideas, importance to field, access to resources) (55 pts.)
4. Budget request detail and justification (10 pts.)
IV. Post Award Guidelines
Where appropriate, applicants are expected to consult their college dean to ensure that proposed projects will conform to university intellectual property policies. [Refer to the Faculty Handbook, General University Policies, "Faculty Earned Royalties" and to Regents' Rules and Regulations, Chapter III, Section 10 (4).]
Instructions for final report
Please present the final report in the order shown below. Submit the terminal report via the on-line report template located on the JCM-FGE homepage.
Office of the Provost/VPAA• Project title
• Name of principal investigator
• Department and College of PI
• Name of co-investigator(s)
• Department and College of CI(s)
• A 250-word maximum abstract summarizing the outcomes of the project written as a single-spaced Word document using 12-pt Times font
• Publications including full citation of authors, journal names, article titles, publication year and page numbers
• Recitals and exhibitions related to performing and fine arts
• Presentations at professional organizations
• External grants applied for that are related to the Mitte Grant project
• External grants received
• Number of students involved
Mitte Folder