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J C Kellam Building, Suite 582
601 University Drive
San Marcos, TX 78666
Ph: (512) 245-2543
Fax: (512) 245-9292
payroll@txstate.edu
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W-2 FAQ's

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Can I print the electronic W-2 on blank paper?

Yes, the W-2 will print in the correct format on a standard 8.5 x 11 sheet of paper.  There is no need for special paper.

What do I do if my address is incorrect on my W-2?

Please contact the Payroll and Tax Compliance (payroll@txstate.edu or (512) 245-2543), so we may issue a corrected form W-2 reflecting the new address.  You should submit both forms with your tax return. Also, contact Human Resources (hr@txstate.edu or (512) 245-2557). They will be able to update your address in your employee file.

Can I reprint a copy of my electronic W-2 after April 15th?

Yes. You can access your electronic W-2's for 3 years through the ADP login.  For 2009 and prior years, please contact the Payroll and Tax compliance office at (512) 245-2543 or payroll@txstate.edu.

If I am no longer employed by Texas State; will I be able to view my electronic W-2?

Yes, current and former employees can access W-2 forms for 3 years through theADP login.

When will the paper form W-2’s be issued to employees?

By law, it must be sent to you by January 31st.

Can I access or print prior year W-2 forms electronically?

Yes, you can access your 2011 W-2 through the ADP website. W-2 forms for years prior to 2010 are not available electronically. Please contact the Payroll and Tax Compliance office at payroll@txstate.edu or (512) 245-2543 for reprints of prior year W-2 forms.

Can I change my mind if I no longer wish to receive my W-2 electronically?

Yes. You can change this option through the ADP login website.

Is the data contained on the electronic W-2 secure?

Yes. The ADP website provides encrypted security for our employees’ personal information.

Where can I find the option to elect paperless W-2 delivery when I am logged into the ADP website?

Click on Myself tab, scroll down to My Options, click on Paperless Options and consent to electonic delivery.

When I am registering for electronic W-2, why does the error message "cannot match Social Security information" appear even though I have entered my SS# correctly?

Three important security identifications must match the data provided to ADP. They are social security number, employee ID (Axxxxxxxx) and home address zip code (5-digit).