Skip to Content

Tips & Tricks

Get the most out of Texas State's Office 365

Watch instructional videos below to take advantage of Texas State's free Office 365 apps to improve your productivity and make you more successful.

Tutorial videos

Logging in

Still haven't logged in to Office 365? Follow the simple instructions to get in and get started with the nearly 20 apps now available.

OneDrive: Document storage and sharing solution

OneDrive is the heart and soul of the Office 365 experience - the place to store your documents for access no matter where you are and the key to sharing documents with fellow students, co-workers and peers.

Make sure you understand Texas State rules on securing confidential data when using OneDrive storage.

Maximize your Outlook experience

Everyone at Texas State uses Outlook through Office 365 every day. It's the program behind our BobcatMail. Watch this Lynda.com video series for tips and tricks to maximize your Outlook experience and get the most out of BobcatMail.

Lynda.com tutorials are free to all students, faculty, and staff. Log in to Lynda.com using your Texas State NetID and password.

Powerful presentations in PowerPoint

Get tips on how to make the best presentations using PowerPoint 2016 with this tutorial.
Look to Microsoft's PowerPoint page for more tips.

Tutorial series: Getting work done in Office 365

Watch this Lynda.com video series for tips and tricks to maximize your productivity in Office 365.

Lynda.com tutorials are free to all students, faculty, and staff. Log in to Lynda.com using your Texas State NetID and password.

Top tips and tricks for BobcatMail

Changing the Reply All default setting

The new BobcatMail web interface through Office 365 has changed the default setting from Reply to Reply All when you reply to an email. Before you get stuck accidentally sending emails to people you don't mean to, you can change your default back to Reply following these simple steps:

1. In the Office 365 Mail app, click the gear icon to get to your settings.

click the settings gear symbol on office 365

 

2. On the settings menu on the right, click Mail. Another menu will open on the left. Click Reply Settings.

click mail on the right menu, then reply settings on the left

 

3. Under "Make my default response" click the button next to Reply, and click Save. 
You're all set - no more danger of Office 365 BobcatMail accidentally sending emails to everyone when you don't want it to.

click reply button and then save

 

Conversations? Or not.

By default, emails in the Office 365 version of BobcatMail are displayed in Conversations mode. Messages that share the same subject are grouped together in one email string. Some people love the change, others not so much. If you are one of the latter, don't worry, it's simple to go back to displaying your emails as they come in, no matter what they subject line is. To turn conversations mode off, follow these steps.

1. Open Mail through Office 365 and go to your inbox. Click Filter.

click on filter

2. Click Show as, and click Messages.
That's it. Conversations are turned off and you're back into the familiar messages mode that Outlook used for many years.

click on show as and choose messages

 

De-clutter your inbox with Clutter

Many Bobcats receive a ton of emails. Microsoft's Clutter feature helps you filter low-priority email, saving time for your most important messages. The server will keep track of the emails you read and the ones you don't. Once you turn it on, Clutter is automatic. As new emails arrive, the app takes messages you're most likely to ignore and puts them in the Clutter folder. You can teach it which emails you want sent to the new folder, and which you don't. Over time, the app can help you make sure emails you need to respond to right away aren't buried under a pile of less-important emails. If you are interested in this new feature, here's how to turn it on.

1. In the Office 365 Mail app, click the gear icon to get to your settings.

click on the gear to get to settings

2. On the settings menu on the right, click Mail. Another menu will open on the left. Click Clutter.

click mail, then click clutter

3. Click the checkbox next to Separate items identified as clutter, and click Save.
Make sure you keep an eye on your new clutter box at first so no important emails are sent there that you want to remain in your regular inbox. You can mark emails from important senders so they won't be sent to the clutter box in the future. Try it out. If it's not for you, repeat these steps and uncheck the box.

click separate items identified as clutter, then save