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Tips & Tricks

Get the most out of Texas State's Office 365

Instructional videos and walkthroughs to help you take advantage of Texas State's free Office 365 software.

Office 365: OneDrive

OneDrive is the go-to app for students, faculty, and staff at Texas State University. It allows us to do more with secure access, storage, and file sharing, from work, your home, or just about anywhere else.

OneDrive creates a truly seamless experience between your desktop and your mobile devices by saving your changes and syncing them automatically in the cloud or even syncing local copies of files for offline viewing and editing. If that wasn’t enough, you can be confident that your files are safe and secure and only the people you want to have access will be able to.

If these benefits weren’t enough, OneDrive provides seamless collaboration within or outside of your organization, all with real time co-authoring in apps like Word and PowerPoint.

If you’ve been looking for a fast, easy, and secure solution to storage, sharing, and collaboration, OneDrive is the answer.

PS- File sharing permissions default to "edit" rather than read only. Ensure you check the proper permission status when sharing files. 

Tutorial videos

Logging in

Still haven't logged in to Office 365? Follow the simple instructions to get in and get started with the nearly 20 apps now available.

MyAnalytics

MyAnalytics provides executives, managers and workers with the time and network insights to focus on what matters most.

OneDrive: Document storage and sharing solution

OneDrive is the heart and soul of the Office 365 experience - the place to store your documents for access no matter where you are and the key to sharing documents with fellow students, co-workers and peers.

Make sure you understand Texas State rules on securing confidential data when using OneDrive storage.

Maximize your Outlook experience

Everyone at Texas State uses Outlook through Office 365 every day. It's the program behind our BobcatMail. Watch this Lynda.com video series for tips and tricks to maximize your Outlook experience and get the most out of BobcatMail.

Lynda.com tutorials are free to all students, faculty, and staff. Log in to Lynda.com using your Texas State NetID and password.

Powerful presentations in PowerPoint

Get tips on how to make the best presentations using PowerPoint 2016 with this tutorial.
Look to Microsoft's PowerPoint page for more tips.

Tutorial series: Getting work done in Office 365

Watch this Lynda.com video series for tips and tricks to maximize your productivity in Office 365.

Lynda.com tutorials are free to all students, faculty, and staff. Log in to Lynda.com using your Texas State NetID and password.


Top tips and tricks for BobcatMail

Changing the Reply All default setting

The new BobcatMail web interface through Office 365 has changed the default setting from Reply to Reply All when you reply to an email. Before you get stuck accidentally sending emails to people you don't mean to, you can change your default back to Reply following these simple steps:

1. In the Office 365 Mail app, click the gear icon to get to your settings.

click the settings gear symbol on office 365

 

2. On the settings menu on the right, click Mail. Another menu will open on the left. Click Reply Settings.

click mail on the right menu, then reply settings on the left

 

3. Under "Make my default response" click the button next to Reply, and click Save. 
You're all set - no more danger of Office 365 BobcatMail accidentally sending emails to everyone when you don't want it to.

click reply button and then save

 

Conversations? Or not.

By default, emails in the Office 365 version of BobcatMail are displayed in Conversations mode. Messages that share the same subject are grouped together in one email string. Some people love the change, others not so much. If you are one of the latter, don't worry, it's simple to go back to displaying your emails as they come in, no matter what they subject line is. To turn conversations mode off, follow these steps.

1. Open Mail through Office 365 and go to your inbox. Click Filter.

click on filter

2. Click Show as, and click Messages.
That's it. Conversations are turned off and you're back into the familiar messages mode that Outlook used for many years.

click on show as and choose messages