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Tips & Tricks

Get the most out of Texas State's Office 365

Instructional videos and walkthroughs to help you take advantage of Texas State's free Office 365 software.

Learn about Sway, Microsoft's advanced presentation software

Want to know how to get the most out of Sway? Watch this tutorial from Lynda.com and learn the essentials.

Safe Senders List

The Safe Senders list will prevent emails received from the email addresses in the list from going to your Spam folder. We will show you how to access the Safe Senders list and add email addresses to it. You can also add entire domains (e.g., @example.com) to the list.

To begin, click Junk in the Delete section of the Home tab and select Junk E-mail Options from the drop-down menu.

Step 1

On the Junk E-mail Options dialog box, click the Safe Senders tab, then click Add.

Step 2

On the Add address or domain dialog box, enter an email address or a domain name in the edit box and click OK.

Step 3

Click Add for every email address and domain name you want to add to the list. Click OK when you are finished.

Step 4

You can also automatically trust email addresses in your Contacts by selecting the Also trust e-mail from my Contacts check box.

If you want people to which you send email to be automatically added to the Safe Senders list, whether or not they are in your Contacts, select the Automatically add people I e-mail to the Safe Senders List check box.

You can use the Import from File and Export to File buttons to export your list for use on another computer or to import a list from another computer, or simply to back up your list. The email addresses and domain names are exported one address or domain name to a line in a .txt file.

More information about managing incoming messages in Outlook is available in a training course at Lynda.com

How the Junk Email Filter works

The Junk Email Filter evaluates each incoming message to assess whether it might be spam, based on several factors. These can include the time when the message was sent and the content of the message. By default, the Junk Email Filter is turned on and the protection level is set to Low. This level catches only the most obvious spam. You can make the filter more aggressive by changing the level of protection that it provides.

NOTE: The Outlook Junk Email Filter doesn’t stop delivery of junk email messages, but moves suspected spam to the Junk E-mail folder.

You can adjust the Junk Email Filter settings in the Junk E-mail Options dialog box. On the Home tab, in the Delete group, click Junk, and then click Junk E-mail Options.

More information about managing incoming messages in Outlook is available in a training course at Lynda.com


Tutorial videos

Logging in

Still haven't logged in to Office 365? Follow the simple instructions to get in and get started with the nearly 20 apps now available.

MyAnalytics

MyAnalytics provides executives, managers and workers with the time and network insights to focus on what matters most.

OneDrive: Document storage and sharing solution

OneDrive is the heart and soul of the Office 365 experience - the place to store your documents for access no matter where you are and the key to sharing documents with fellow students, co-workers and peers.

Make sure you understand Texas State rules on securing confidential data when using OneDrive storage.

Maximize your Outlook experience

Everyone at Texas State uses Outlook through Office 365 every day. It's the program behind our BobcatMail. Watch this Lynda.com video series for tips and tricks to maximize your Outlook experience and get the most out of BobcatMail.

Lynda.com tutorials are free to all students, faculty, and staff. Log in to Lynda.com using your Texas State NetID and password.

Powerful presentations in PowerPoint

Get tips on how to make the best presentations using PowerPoint 2016 with this tutorial.
Look to Microsoft's PowerPoint page for more tips.

Tutorial series: Getting work done in Office 365

Watch this Lynda.com video series for tips and tricks to maximize your productivity in Office 365.

Lynda.com tutorials are free to all students, faculty, and staff. Log in to Lynda.com using your Texas State NetID and password.


Top tips and tricks for BobcatMail

Changing the Reply All default setting

The new BobcatMail web interface through Office 365 has changed the default setting from Reply to Reply All when you reply to an email. Before you get stuck accidentally sending emails to people you don't mean to, you can change your default back to Reply following these simple steps:

1. In the Office 365 Mail app, click the gear icon to get to your settings.

Reply All 1

2. On the settings menu on the right, click Mail. Another menu will open on the left. Click Reply Settings.

Reply All 2

3. Under "Make my default response" click the button next to Reply, and click Save. 
You're all set - no more danger of Office 365 BobcatMail accidentally sending emails to everyone when you don't want it to.

Reply All 3

 

Conversations? Or not.

By default, emails in the Office 365 version of BobcatMail are displayed in Conversations mode. Messages that share the same subject are grouped together in one email string. Some people love the change, others not so much. If you are one of the latter, don't worry, it's simple to go back to displaying your emails as they come in, no matter what they subject line is. To turn conversations mode off, follow these steps.

1. Open Mail through Office 365 and go to your inbox. Click Filter.

Cono 1

2. Click Show as, and click Messages.
That's it. Conversations are turned off and you're back into the familiar messages mode that Outlook used for many years.

Convo 2