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Call for Proposals

Fall 2016 Diversity Funding Requests

Texas State University

Equity and Access Committee


Call for Proposals

The Equity and Access Committee has identified funds that are available on a One-Time-Only basis for programming or initiatives that support Goal 4 of the University Plan. One-Time-Only funds will be allocated for programs and/or activities that involve and impact the largest number of students, faculty, and staff in Fall 2016. It is the responsibility of the individuals requesting funds to provide as much information as possible when seeking support. In addition, supporting materials should be attached to all requests to better define activities, functions, or programs. Below, please find specific criteria, which should be reviewed prior to submitting requests.


This request is primarily for proposals for events that will take place in Fall 2016

Deadline(s) for Submission

In order to facilitate planning and programming, the committee will review requests that are received by 5:00 pm on April 8, 2016, no exceptions will be made.

Individuals, departments, offices or student/university organizations interested in submitting funding proposals for Fall 2016 must use the One-Time-Only Funding Request Form attached below. Forms and related materials must be submitted electronically to the Equity and Access Committee c/o Dr. Gilda Garcia at Dr. Garcia will notify all funding requesters following the committee’s final funding decisions. Funds must be expended by August 31, 2017. Allocated funds not spent by this date will be returned to the Equity and Access Committee. Please contact the Office of Equity and Access at 512.245.2539 for further information.


Eligibility & Requirements

All requests must be sponsored by an office/department, or officially recognized university organization. Requests from student organizations must have the signature of the official faculty or staff sponsor that is on file with the Campus Activities and Student Organizations Office. Additionally, such requests must represent “partnerships” with other offices/departments, organizations, etc. and the co-sponsor must also sign the request.

An activity supported in Fall 2015 or Spring/Summer 2016 by the Equity and Access Committee will not be considered.

All requests must follow the guidelines provided in the One-Time-Only Funding Request Form. Failure to do so may result in a non-recommendation for funding by the committee.

Priority will be given to requests that demonstrate ability to impact the largest audience. Preference will be given to those proposals that include matching funds (grants, donations, use of volunteers, and other in-kind contributions) and plans for continuation of activities after the start-up funding from the grant has been expended.

Requests must relate directly to the intended outcomes of Goal 4 of the University Plan:

Goal 4: Enrich our learning and working environment by attracting and supporting a more diverse faculty, staff, and student body.

4.1     Attract and retain a diverse faculty and staff.

4.2     Remain a Hispanic Serving Institution.

4.3     Enhance student recruitment, retention, and support programs for all racial, ethnic, gender-based and international groups.

4.4     Expand efforts to promote diversity and inclusion among all faculty, staff, and students.

4.5     Seek historically underutilized business suppliers.

Award recipients must submit a final report form to the Office of Equity and Access detailing budget expenditures and project outcomes including success of the project within 30 working days after the funded project has concluded. Failure to submit this form will be a factor in any future funding request.

Questions and Additional Information to Consider
 The Equity and Access Committee offers the following additional information to assist applicants in preparing proposals:
  • Marketing:
    • How will recruiting projects, i.e., conferences, bring people to Texas State and also serve as an event to recruit students?
    • How will retention initiatives foster an environment that supports and embraces diversity?
    • Will the project be at multiple locations?
  • Collaboration:
    • Are letters or other documents of commitments from other project partners included?
    • What specific efforts have been made or are planned for collaboration?
    • Does the project have diverse collaboration (i.e., bringing different groups together)?
  • Self-Sustaining:
    • Do those continuing projects demonstrate striving towards being self-sustaining with these funds serving as start-up funds?
  • Outreach Efforts:
    • Does the proposal outline the planned efforts to achieve high participation at the scheduled events?
    • Does the proposal identify the known or anticipated size of audience/outreach, particularly the university community?
  • Diversity Impact:
    • Does the project look beyond the diversity of participants and more on the impact on the diversity goals?
    • Does the project ensure that Texas State University-San Marcos will not discriminate against any person (or exclude any person from participating in or receiving the benefits of any of its activities or programs) on any basis prohibited by law, including race, color, age, national origin, religion, sex or disability, sexual orientation, gender identity or gender expression?
  • The following categories of funding requests will NOT be considered:
    • Software
    • Scholarships
    • Food
    • Conference fees
    • Registration
    • Memberships

Texas State believes that freedom of thought, innovation and creativity are fundamental characteristics of a community of scholars. To promote such a learning environment, the university has a special responsibility to seek diversity, to instill a global perspective in its students, and to nurture sensitivity, tolerance (acceptance) and mutual respect. Discrimination against or harassment of individuals on the basis of race, color, national origin, religion, sex, sexual orientation, gender identity and expression, age, veterans’ status or disability are inconsistent with the purposes of the university.

Funding Form