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Call for Proposals

Fall 2015 Diversity Funding Requests have been awarded

Next call for Proposals coming Spring 2016


Texas State University

Equity and Access Committee


Call for Proposals

The Equity and Access Committee has identified funds that are available on a one-time-only basis for programming or initiatives that support Goal 4 of the University Plan.  One-time-only funds will be allocated for programs and/or activities that involve and impact the largest number of students, faculty, and staff in Spring 2016.  It is the responsibility of the individuals requesting funds to provide as much information as possible when seeking support.  In addition, supporting materials should be attached to all requests to better define activities, functions, or programs.  Below, please find specific criteria, which should be reviewed prior to submitting requests.
This request is primarily for proposals for events that will take place in Spring 2016.

Deadline(s) for Submission

In order to facilitate planning and programming, the committee will review requests that are received by (coming Spring 2016)
Individuals, departments, offices or student/university organizations interested in submitting funding proposals for Spring 2016 must use the One-Time-only Funding Request Form attached below.  Forms and related materials must be submitted electronically to the Equity and Access Committee c/o Dr. Gilda Garcia at equityaccess@txstate.edu.  Dr. Garcia will notify all funding requesters following the committee’s final funding decisions.  Funds must be expended by August 31, 2016.  Allocated funds not spent by this date will be returned to the Equity and Access Committee.  Please contact Ms. Cynthia Prado in the Office of Equity and Access at 512.245.2539 for further information.

Eligibility & Requirements

All requests must be sponsored by an office/department, or officially recognized university organization.  Requests from student organizations must have the signature of the official faculty or staff sponsor that is on file with the Campus Activities and Student Organizations Office.  Additionally, such requests must represent “partnerships” with other offices/departments, organizations, etc. and the co-sponsor must also sign the request.
·An activity supported last year by the Equity and Access Committee will not be considered.
·All requests must follow the guidelines provided in the One-Time-only Funding Request Form.  Failure to do so may result in a non-recommendation for funding by the committee.
·Priority will be given to requests that demonstrate ability to impact the largest audience.  Preference will be given to those proposals that include matching funds (grants, donations, use of volunteers and other in-kind contributions) and plans for continuation of activities after the start-up funding from the grant has been expended.
·Requests must relate directly to the intended outcomes of Goal 4 of the University Plan:
Goal 4: Enrich our learning and working environment by attracting and supporting a more diverse faculty, staff, and student body.
4.1     Attract and retain a diverse faculty and staff.
4.2     Remain a Hispanic Service Institution through increased focus on student success
and related research.
4.3     Enhance recruitment, retention, and support programs for all racial, ethnic, and
international groups. Annually, Texas State will demonstrate an:
4.4     Expand efforts to promote diversity and inclusion among all faculty, staff, and
4.5     Seek historically underutilized business suppliers.
·Award recipients must submit a final report form to the Office of Equity and Access detailing
budget expenditures and project outcomes including success of the project within 30 work days after the funded project has concluded.  Failure to submit this form will be a factor in any future funding request.

Questions and Additional Information to Consider
The Equity and Access Committee offers the following additional information to assist applicants in preparing proposals:
  • Marketing:
    • How will recruiting projects, i.e., conferences, bring people to Texas State and also serve as an event to recruit students?
    • How will retention initiatives foster an environment that supports and embraces diversity?
    • Will the project be at multiple locations?
  • Collaboration:
    • Are letters or other documents of commitments from other project partners included?
    • What specific efforts have been made or are planned for collaboration?
    • Does the project have diverse collaboration (i.e., bringing different groups together)?
  • Self-sustaining:
    • Do those continuing projects demonstrate striving towards being self-sustaining with these funds serving as start-up funds?
  • Outreach efforts:
    • Does the proposal outline the planned efforts to achieve high participation at the scheduled events?
    • Does the proposal identify the known or anticipated size of audience/outreach, particularly the university community?
  • Diversity Impact:
    • Does the project look beyond the diversity of participants and more on the impact on the diversity goals?
    • Does the project ensure that Texas State University-San Marcos will not discriminate against any person (or exclude any person from participating in or receiving the benefits of any of its activities or programs) on any basis prohibited by law, including race, color, age, national origin, religion, sex or disability, or on the basis of sexual orientation?
  • Categories listed will not be considered.  Are any of these categories included in the proposal?
    • Software
    • Scholarships
    • Food
    • Conference fees
    • Registration
    • Memberships
Texas State believes that freedom of thought, innovation and creativity are fundamental characteristics of a community of scholars. To promote such a learning environment, the university has a special responsibility to seek diversity, to instill a global perspective in its students, and to nurture sensitivity, tolerance (acceptance) and mutual respect. Discrimination against or harassment of individuals on the basis of race, color, national origin, religion, sex, sexual orientation, age, veterans’ status or disability are inconsistent with the purposes of the university.

One-Time-Only Funding Spring 2016 Request Form

Equity and Access Committee

1.)    Name, office of Requester and contact information, including telephone number:
2.)    Title of Project: ______________________________
3.)    Requested Amount $__________ (Complete the budget worksheet below and thoroughly demonstrate all anticipated revenues and expenses).  $ 5,000.00 maximum
On a separate page(s), please respond to each of the following (limited to 500 words total):
A.  If this program was funded in a prior year through another program, please identify the source of those funds and explain why these funds are no longer available to support the program or activity.
B.  Fully describe the intended use of the funds requested, the proposed schedule of events, and attach any supporting documents. Be sure to identify why Equity and Access funds should be used to support this initiative.
C.  Indicate the University Goal outcome that this request supports and explain how the proposed activity will help fulfill that goal.
D.  What is the anticipated impact (either initial or projected long term, number of students served, immediately and/or potentially) of this proposal on Texas State?
E.  Preference will be given to those proposals that include matching funds (grants, donations, use of volunteers and other in-kind contributions) and plans for continuation of activities.  How will your project leverage the funds provided from this grant with other current or future resources?
____________________________________              ______________________________
Representative Signature and Date              Co-Sponsor Signature and Date
____________________________________              ______________________________
Co-Sponsor Signature and Date                     Co-Sponsor Signature and Date
____________________________________              ______________________________
Department Chair, if applicable, and Date     Dean/Director Signature and Date
Comments from Office, Department or Divisional Representative:

Budget Worksheet
Title of Project: _________________________________
Please use the table below to specify the use of the funds:
Equity and Access Committee
Funds Requested
Other Funding Sources
Amount Requested
Category & Source
Amount Requested
Faculty Salaries (670095)            
Graduate Salaries (670094)
Adjunct Salaries (670093)
M&O (67200)
Total Equity and Access Committee Funds Requested
Other Funding Sources
Total Cost of Project