The university will consider permitting the making of photographs, films and videotapes on campus for commercial non-news purposes on the basis of the following guidelines:
1. A production will be considered in terms of its size and complexity and to what degree it might disrupt classes and other normal campus activities. When possible, production will take place on weekends or during vacation periods.
2. The university expects the production to offer educational or otherwise worthwhile experiences to
3. Anyone wishing to film on campus for commercial non-news purposes must submit in writing detailed information about the proposed project including locations, days and hours of shooting, number of people involved in each day’s shooting, types of activity to be filmed, list of equipment and vehicles used in connection with the filming, sizes and composition of structures involved, and security and safety requirements.
4. The information in “3” above and a script must be submitted to the director of UNS or the assistant director at least 30 days before filming. This requirement can be waived at the discretion of the university in the case of small productions.
5. The university reserves the right to review the script as a condition of project approval and to deny use of its facilities in cases where it considers the content of the film or project to be inconsistent with the university’s mission or image.
6. After locations are given tentative approval, the production company must take part in an initial meeting with representatives of all involved university departments. The production company must coordinate with university officials all logistical requirements and requests, including parking, equipment, transportation, etc. University representatives who should attend the initial meeting with the production company should include, but not necessarily be limited to, the vice president of University Advancement, the director or assistant director of UNS, the director of the University Police Department or his designee, the director of Parking Control, the director of the Physical Plant or his designee, the university attorney, the director of Risk Management and Safety and the manager or managers of any buildings used in production.
7. A commercial general liability insurance certificate with limits of $1 million per occurrence, naming the Board of Regents of the Texas State University System, Texas State University-San Marcos and its employees and agents as additional insureds, must be filed with the university attorney at least 10 days before the first set-up day. In addition, if the company wishing to film at
8. The university reserves the right to require production companies to make a damage deposit prior to the arrival of any production vehicles on campus. The damage deposit will be refunded in full when the shooting locations are inspected by university officials and found to be in satisfactory condition. Special arrangements can be made for small productions.
9. Each production company will be charged a location fee. The standard fee is $3,500 per shooting day. Fees for set-up days are $1,000 per day.
10. A shoot will be considered confirmed when a contract has been signed. The contract must contain a hold-harmless clause approved by the university attorney. The production company must provide