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Direct Deposit for Vendors

Would you like to receive your money faster and more efficiently?

Texas State's General Accounting Office is pleased to offer electronic ACH (Automated Clearing House) payments to our vendors.  ACH payments (direct deposit) provide you with the following advantages:

  • Accelerated funds availability. Use of the funds one business day AFTER the transfer has taken place
  • Reduced operating costs through the elimination of paper check handling and simplification of the bank reconciliation process
  • Better cash management forecasting
  • Certainty of delivery (no more lost or stolen checks)
  • Allow the vendor to receive an e-mail showing the invoices being paid by the transfer


The National Automated Clearing House Association (NACHA) regulates the ACH network, a nationwide payment and collection system.  Instead of using paper to carry necessary transaction information, the ACH network processes, delivers and settles electronic credits and debits among financial institutions.  

NOTE: In order to comply with Texas State University System rules, starting January 1, 2007, all payments from Texas State University-San Marcos will be sent through direct deposit unless the vendor elects in writing to receive payment by warrant or check rather than electronically. All bank processing will be encrypted for security and safety of information.

How you enroll:

   1. Complete all the information on the Vendor Direct Deposit Authorization Form, print and sign. Note that you may fill out with Adobe Acrobat Reader before printing
   2. Forward the completed and signed form by mail to the FI Master Data Center at the address on the form, or fax your completed form to (512) 245-8990
  3.The information will be verified by the FI Master Data Center and setup in the Texas State financial system

Program conditions

In order to effectively administer this program, all of the following conditions must be agreed to by the vendor:

   - All vendors must agree to complete the Vendor Direct Deposit Authorization Form and send it directly to the Texas State University FI Master Data Center
   - The direct deposit will be processed to only one (1) account as identified on the Vendor Direct Deposit Authorization Form Once enrolled for direct deposit, all future payments to the vendor will be through ACH
   - If a vendor/business closes its account with one financial in institution and opens an account with another financial institution, it must notify the Texas State University FI Master Data Center immediately by submitting a new Vendor Direct Deposit Authorization Form

For questions please contact us at jp54@txstate.edu