Purchasing Training is a course which covers the basic purchasing guidelines for the purchase goods and services on behalf of the University. Anyone who purchases goods or services on behalf of the University must attend training.

Complete the Departmental Services Security Authorization form and return it to SAP Security (Technology Resources).

• Document type (K,A,F,P,S)
• Short text
• Quantity
• Unit of measure
• Price
• Goods Receipt
• Material Group
• Vendor
• Delivery date
• Storage Location
• Tracking number
• Requisitioner
   

Go to the “release strategy” or “status” tab.

See Purchasing Guidelines

A GL is an object code used to identify the description of a purchase. Click here to view the state descriptions of general ledger accounts object codes.

• Local
• Standard Framework
• Limit Framework
• State Automated
• State Non-Automated

• Frameworks are used for memberships, subscriptions and one time annual fees.
• Limit frameworks are used when it is necessary to pay multiple invoices for an ongoing fee or service.

Please contact the Purchasing Office at 512.245.2521.

Click here to email the Purchasing Office to request the necessary changes. Once the changes are complete, the requisition will be returned to the account manager for approval.

Providing complete information is vital to ensuring the Purchasing Office is made aware of what is being purchased. In addition, it provides the vendor with an accurate description of the order, thereby decreasing error.

The header notes should include any pertinent information that needs to be communicated to the Purchasing Office. This includes, but is not limited to:

• Dates of Validity (memberships, maintenance agreements, conferences, etc.)
• Special Requests

These remarks are for communication purposes only and will appear on the purchase order.

A requisition will be rejected if the information presented is not complete. The requsition will be returned to the requisitioner, and a stop sign will appear in the record with a full explanation in the header note of what needs to be corrected.

The work list is a vehicle which allows the account managers to approve a purchase. It also allows the Purchasing Office to review the requistion and create a final purchase order.