The security for BOBCATALOG is determined by your current SAP security clearance. The available roles are as follows:
Shopper - A shopper can shop for items and create a cart, but cannot place an order. A shopper must assign their cart to a requestor to place the order. All Texas State employees can log on and shop in BOBCATALOG.
Requestor - A requestor can both shop for items and place orders for themselves and on behalf of others.
Approver - An approver can shop for items and create a cart, but cannot place an order. An approver must assign their cart to their requestor. Once the order is placed, the cart will route to the cost center approver electronically.
PLEASE DO NOT ASSIGN A CART TO YOUR APPROVER. THE CART WILL ROUTE TO THE APPROVER ONCE THE ORDER HAS BEEN PLACED.
BOBCATalog security is inherited from SAP so if you need to request access please submit a SAP Security Form.
Log into the SAP Portal via the Texas State website and click the BOBCATalog tab, as shown below.
If you have assigned your cart to your Approver, you will need to retrieve it and assign it to the Requestor for your department.
Please download and print a copy of the Approver's Handbook for screenshots and step-by-step instructions.
The BOBCATALOG User Guides can be found by clicking the Resources & Forms tab, then the BOBCATALOG sub-tab.
You will need to request a quote from the vendor containing the expedited shipping charge, and then place the order as a Non-Catalog order in BOBCATALOG.
Click here to access our Vendor Contacts sheet for information on how to return items to our vendors.
The GL code is a six digit number that refers to the category or type of items being purchased. For example, office supplies would be classified under 730000 – Consumable Supplies.
The Account Assignment Category reflects what accounting codes are being used.
|Statistical Internal Order||S|
|Asset - If there is an asset within an order, the account assignment must be listed as "A"||A|
1. Log into BOBCATALOG.
You can set up your profile to display default settings each time you create a requisition. Click Here to download the Profile Setup Guide which will take you through the process step-by-step.
If you would like the Purchasing Office to set up your profile, Click Here to download the Profile Setup Request Form, and we will be more than happy to assist you.
Items cannot be deleted from requisitions as the order has already been placed. If there is an item contained within an order that the end user does not want to purchase, they may do the following:
Each time an end user “punches out” to the supplier’s site, BOBCATALOG tags the cart with a special code. If an order is placed from a previously rejected cart, there is the possibility that the order will error out due to pricing or budgetary issues.
You will need to log into BOBCATALOG and download a copy of the SAP FI Departmental Access Request Form. This form will need to be completed and submitted to ITAC before an approver is removed from an account.