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1. Incomplete forms

• missing section E (Tax information)
• under section C, answer regarding payments to be forwarded to a financial institution outside the United States missing

• 1 page of 2 pages missing 

2. Ilegible forms
3. Missing signature on section E
4. Not sent directly to the FI Master Data Center
5. Faxing wrong sides of Vendor Maintenance Form, resulting in receiving blank forms

If you cannot find the vendor in the system in a reasonable time please let us know, one of the problem above might have stopped the process.

In order to keep our vendor database up-to-date, every fiscal year the vendors that haven't had any activity in the past two years will be blocked due to inactivity. A new vendor maintenance form is required to reactivate the vendor and keep the purchasing requisition process efficient.

Once a year the FI Master Data Center marks for deletion all the vendors that have never been used.

If we received vendor maintenance form with your information on section F from the vendor we will email you the number once it is entered/updated in the system.

Also, if you would like to request a custom vendor maintenance form or receive a weekly list of vendors set ups,  please send us an email to fimdc@txstate.edu.

When searching for an employee, be sure to remove the Purchasing Organization 7540 and Purchasing organization data because you are not able to purchase from a employee.

In order to keep a backup of the changes we made on the system and to verify that nothing else has changed we request a new vendor maintenance form.

Please click here to sign up for direct deposit.

Note: we currently only allow direct deposits to US banks

SAP vendor in BOBCATalog will have comment stating so.

Also, you can use the browse suppliers option in BOBCATalog for a complete list of vendors.