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1. Incomplete forms

• missing section F (Tax information)

• 1 page of 2 pages missing 

2. Ilegible forms
3. Missing signature on section F
4. Not sent directly to the FI Master Data Center

If you cannot find the vendor in the system in a reasonable time please let us know, one of the problem above might have stopped the process.

In order to keep our vendor database up-to-date, every fiscal year the vendors that haven't had any activity in the two past years will be blocked due to inactivity . A new vendor maintenance form is required to reactivate the vendor and keep the purchasing requisition process efficient.

Once a year the FI Master Data Center marks for deletion all the vendors that have never been used.

If we received vendor maintenance form with your information on section G from the vendor we will email you the number once it is entered/updated in the system.

Also, if you would like to request a custom vendor maintenance form or receive a weekly list of vendors set ups,  please send us an email to fimdc@txstate.edu.

When searching for an employee, be sure to remove the Purchasing Organization 7540 and Purchasing organization data because you are not able to purchase from a employee.

In order to keep a backup of the changes we made on the system and to verify that nothing else has changed we request a new vendor maintenance form.

Please click here to sign up for direct deposit.

Note: we currently only allow direct deposits to US banks

SAP vendor in BOBCATalog will have comment stating so.

Also, you can use the browse suppliers option in BOBCATalog for a complete list of vendors.