If you cannot find the vendor in the system in a reasonable time please let us know, one of the problem above might have stopped the process.
The FI Master Data Center is continuously verifying and correcting vendors to keep our database up-to-date. Sometimes the vendor name will denote the new/right vendor to use by stating "use XXXXXX". Also, sometimes the comment field in ZMK03 will state the reason why the vendor was blocked (i.e. TIN Matching, which means that our information does not match the IRS database; Purged, which means the vendor has been inactive and has also met the retention period for the records management so documentation might not be available).
Please look in the system for another vendor number, ask the vendor for a new vendor maintenance form, or contact the FI Master Data Center for more information.
In order to keep our vendor database up-to-date, every fiscal year the vendors that haven't had any activity in the past two years will be blocked due to inactivity. A new vendor maintenance form is required to reactivate the vendor and keep the purchasing requisition process efficient.
Once a year the FI Master Data Center marks for deletion all the vendors that have never been used.
If we received vendor maintenance form with your information on section F from the vendor we will email you the number once it is entered/updated in the system.
Also, if you would like to request a custom vendor maintenance form or receive a weekly list of vendors set ups, please send us an email to email@example.com.
When searching for an employee, be sure to remove the Purchasing Organization 7540 and Purchasing organization data because you are not able to purchase from a employee.
In order to keep a backup of the changes we made on the system and to verify that nothing else has changed we request a new vendor maintenance form.
|100000||-||199999||State of Texas Agencies & Univ.|
|200000||-||299999||Federal Agencies & Institutions|
|300000||-||399999||Texas State University Employees (reimbursements)|
|400000||-||499999||Third Party Payroll (for payroll use ONLY)|
|500000||-||599999||Not Corporate + Dr’s & Attorneys|
|600000||-||699999||Permitted Payee (Remit To’s, for AP use ONLY)|
|8000000||-||8999999||Former Self-Service Direct Deposit for Students (No longer in use)|
SAP vendor in BOBCATalog will have comment stating so.
Also, you can use the browse suppliers option in BOBCATalog for a complete list of vendors.