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FAQs

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Which IDT’s will be subject to approval before posting?

All IDT’s that originate from other systems (e.g., facilities) will post without departmental approval in SAP. Manually entered IDTs will be reviewed by the Accounting Office prior to posting in SAP.

How do I find a general ledger account?

The following files and links  can help an end-user identify the appropriate general ledger accounts.
GL Accounts Detail State Description (Page 39) - contains a listing and a description of all of the state of Texas Comptroller of Public Accounts expenditure codes. These codes are the basis of Texas State’s general ledger (GL) accounts in SAP. Please note that in most cases end users will have to add “00” to the end of state’s code to have a valid Texas State GL account.

General Ledger Numbers CUFS to SAP Conversion – contains a crosswalk of CUFS codes (balance sheet accounts, expenditure objects, and revenue codes) to SAP general ledger (GL) accounts. This file will be useful to individuals that are familiar with the CUFS codes.

https://fmx.cpa.state.tx.us/fm/pubs/cma/cma_09_11_sec5.pdf (Page 33) - links to an alphabetical listing of the state of Texas Comptroller of Public Accounts expenditure codes. These codes are the basis of Texas State’s general ledger (GL) accounts in SAP. Please note that in most cases end users will have to add “00” to the end of state’s code to have a valid GL account. This web site will be useful to those individuals that are not familiar with expenditure objects.