Employees may request a travel advance when groups of students, teams/sports or foreign travel is involved. The travel advance form must be complete and submitted to the TxState Travel Office at least 5 working days prior to the date the advance is needed. The request cannot be processed until the travel request or travel application has been approved.
Travel advances will not be processed for less than $100.00.
Students or prospective employees may not request an advance.
The funds advanced will be deducted from the Travel Reimbursement check. The Travel Expense Reimbursement form must be completed and submitted to the Travel Office within seven (7) working days after the trip is complete. Failure to do so will result in a Payroll deduction for the funds advanced.
The deposit of unused advance funds will be coded as General Ledger 101110 and Fund 2025031000 except for Study Abroad advance deposits which will be coded as General Ledger 101130 and Fund 2025031000. Complete the deposit ticket with the appropriate coding and take to the Cashier’s Office for processing.