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Rental Cars

News

Effective March 1, 2012, all rental vehicle direct billings are to be reserved through the Enterprise Holdings Online Reservation System.  The Enterprise Holdings Online Reservation System may be accessed through the Employee Self-Service Module in SAP.  Instructions may be found here:

pdf iconDirect Billing a Vehicle : Direct Billing a Vehicle(PDF, 1850.2 KB)

Rental car contracts with Enterprise Rent-A-Car and Avis Rent-A-Car have been extended through May 31, 2012, by the Comptroller's State Travel Management Program (STMP).


The State contract rental car vendors are Avis Rent A Car System, Inc., and Enterprise Rent-A-Car.  For rate and requirements, visit the Comptroller's Office State Travel Management Program (STMP) website on rental car contracts (requirements and rates). 

Locations

Enterprise Rent-A-Car
1207 N IH 35, San Marcos
(512) 396-2988
SAP vendor # 15466
State rate identifier TX754

Avis Rent-A-Car System, Inc
(800) 331-1212

SAP vendor #12786
State rate identifier F999754


Effective September 1, 2006, any employee wishing to use a rental car must select one of two methods for renting cars:

Credit Card

In order to secure your rental car, travelers must present a state-issued travel card or a personal credit card for payment.  Departmental P-cards may not be used for rental cars.  Rental car expenses will be reimbursed through the travel reimbursement voucher process.  When submitting a travel application to the Accounts Payable Office, include a rental car expense estimate in your request. 

To apply for a travel charge card, click here.

 

Direct Billing of Rental Vehicles

Direct billing of rental vehicles is allowed through Enterprise Holdings.  Beginning March 1, 2012, rental vehicles (other than 12-passenger and 15-passenger vans) may be reserved through the Enterprise Holdings Online Reservation System accessed through the ESS module in SAP.  To direct bill a 12-passenger or 15-passenger van, please contact the State of Texas Contract Management Team at (866) 398-5080.  Please notify the Travel Office when the reservation is complete.

No purchase orders will be issued after March 1, 2012, for direct billings.  Remember, a travel request or travel application must be approved and entered in order to utilize the Enterprise Holdings Online Reservation System.

 

Insurance

When you rent a vehicle from Avis, or Enterprise under the State of Texas contract, the rental rate includes two kinds of insurance:

LDW (Loss/Damage Waiver or comprehensive), which covers all damage to the rental vehicle if it was rented under the state contract; and

Liability, which covers persons and property outside the rental vehicle. The amount of this extended liability insurance is $100,000 bodily injury per person, $300,000 bodily injury per occurrence; and $50,000 property damage per occurrence, for a total of $350,000 per accident.

Proof of insurance is located in the glove compartment or on the windshield of all contract rental cars. In the event you need to provide proof of insurance, show the above "proof of insurance" document.

Liability insurance supplement, Personal Accident insurance, Safe Trip insurance, or Personal Effects insurance are not reimbursable.

Insurance may not be included in promotional rates other than state contract rates.

Motor Vehicle Tax

Rentals paid with a personal or state-issued travel card will be assessed a motor vehicle tax.  This is reimbursable as an incidental expense.  When possible, travelers can provide a Motor Vehicle Rental Exemption Certificate when renting a vehicle to obtain an exemption.  Rentals direct billed to Texas State are automatically exempt.