News

Rental car contracts with Enterprise Rent-A-Car and Avis Rent-A-Car have been extended through February 28, 2010, by the Comptroller's State Travel Management Program (STMP).

Effective October 1, 2009, new contract rates are in effect for Enterprise Rent-A-Car.  Click here for rates.  Avis Rent-A-Car rates remain the same. (STMP will update their website soon.)

The State contract rental car vendors are Avis Rent A Car System, Inc., and Enterprise Rent-A-Car.  For rate and requirements, visit the Comptroller's Office State Travel Management Program (STMP) website on rental car contracts (requirements and rates). 

Locations

Enterprise Rent-A-Car
1207 N IH 35, San Marcos
(512) 396-2988
SAP vendor # 15466
State rate identifier TX754

Avis Rent-A-Car System, Inc
(800) 331-1212

SAP vendor #12786
State rate identifier F999754

Effective September 1, 2006, any employee wishing to use a rental car must select one of two methods for renting cars:

Credit Card

In order to secure your rental car, travelers must present a JPMorgan Chase travel card or a personal credit card   for payment (departmental P-cards may not be used for rental cars).  Rental car expenses will be reimbursed through the travel reimbursement voucher process.  When submitting a travel application to the Accounts Payable Office, include a rental car expense estimate in your request. 

To apply for a travel charge card, click here.

Direct Billing/Purchase Order

Enterprise Rent-A-Car and Texas State have a direct billing option.  Enterprise will require a Texas State purchase order to invoice Texas State directly.  To direct bill, a requisition or limited framework must have been processed in SAP.  Once approved, provide the purchase order or purchase order number to Enterprise.  (Travel application numbers are not purchase orders.)

Invoices received from rental car vendors without a purchase order will be returned to the vendors and are the responsibility of the traveler.

Insurance

When you rent a vehicle from Avis, or Enterprise under the State of Texas contract, the rental rate includes two kinds of insurance:

LDW (Loss/Damage Waiver or comprehensive), which covers all damage to the rental vehicle if it was rented under the state contract; and

Liability, which covers persons and property outside the rental vehicle. The amount of this extended liability insurance is $100,000 bodily injury per person, $300,000 bodily injury per occurrence; and $50,000 property damage per occurrence, for a total of $350,000 per accident.

Proof of insurance is located in the glove compartment or on the windshield of all contract rental cars. In the event you need to provide proof of insurance, show the above "proof of insurance" document.

Liability insurance supplement, Personal Accident insurance, Safe Trip insurance, or Personal Effects insurance are not reimbursable.

Insurance may not be included in promotional rates other than state contract rates.

Motor Vehicle Tax

Rentals paid with a personal or state-issued travel card will be assessed a motor vehicle tax.  This is reimbursable as an incidental expense.  When possible, travelers can provide a Motor Vehicle Rental Exemption Certificate when renting a vehicle to obtain an exemption.  Rentals direct billed to Texas State are automatically exempt.