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April 23, 1997 Minutes


Present: Bible, Bourgeois, Caverly, Deduck-Evans, Ford, Hays, Horne,
Hunter, McGee, Pascoe, Sawey, Simpson, Stimmel, Weller, and Winek.

Guests: Profs. Folse (Sociology), Irvin (Chem), Conroy (Art); Ms. Carolyn
Pate (Asst.Dir. Res.&Spon.Pro.); Lance P. Moore (Pres.ASG), Mike Moore,
Shirley Pilus.

CONTENTS:

FACULTY RESEARCH COMMITTEE (Prof. Folse, Ms Pate)
FACULTY GRIEVANCE COMMITTEE
NEW BUSINESS
MINUTES 4/16/97

The meeting was called to order at 4:03, Chair Bible presiding.

FACULTY RESEARCH COMMITTEE (Prof. Folse, Ms Pate)

(1) Supplemental round: 26 proposals, of which 14 were
recommended for funding for $71,416. This leaves a total of $17,711 of
unspent funds. The main causes for failure of the 12 unfunded proposals
were weak methodology or guidelines violations. The Committee agreed with
the suggestions of the School Review groups in their assessments of all
proposals. There were no cases where School Review groups were overridden.


Discussion ensued on: (1) How to get people to follow directions
(See section on new Guidelines) and whether School Review groups could give
immediate feedback to applicants so that proposals could be "fixed" in the
short-run before it gets to the final decision stage, and (2) What to do
with the $17,711 we will lose.

A motion by Senator Hunter recommended that the leftover money be
used for organizing research grant records and tracking reports of grant
results, with a one-time grant this summer to set up a system for ORSP.
The motion passed and was followed by a second motion to appoint a
committee composed of Profs. Folse, Conroy, and Hunter (chair), and Shirley
Pilus (ex-officio) to ascertain what is needed in the area of organizing
records, determine whether a faculty survey is needed to see why more
faculty do not apply for grants, etc. This motion passed.

A third motion passed to accept the Committee's report.

(2) Spring round: 17 proposals were submitted and 10 were
recommended for funding ($55,119). [One was funded in the Supplemental
round and another, also rejected in the Supplemental round, was for someone
on terminal contract.] Discussion followed on some of the above issues,
e.g. guidelines, methodology, etc.

We anticipate this leaves us with $234,881 for the Fall 1997 round
(the budget is not in yet). Proposals with strong methodology which follow
guidelines are in a good position and the $ amounts are going up (See
below).

The Spring round of the Committee's recommendations were accepted.

(3) In hopes of getting more and better stated proposals, new
guidelines have been prepared by the Committee. The philosophy behind the
grants is explained, the peer review process is delineated, items are
grouped in a clearer manner.

A motion passed to accept the new finance limits (with wording
changes) to read that individual grants can be up to $8,000 and two-person
grants to $16,000, and three or more person grants up to $20,000.

Debate occurred over whether non-tenure track persons could be
named as co-principal on the grant--which seems to be in defiance of
Regents' Rules which say "tenured or tenure-track." Since we want to
include nontenure track and graduate students in research, we would like to
know the limits of co-investigator status. These persons can always be
hired as consultants or assistants, but the question of whether they can be
named on the grant (as has been done in the past) is in limbo. Prof. Bible
will check on this for clarification. It was also suggested that we
discuss practice on this with other State institutions, e.g. UT-Austin.

The question of how often one can apply was discussed, i.e. it is 3
out of 5 years. Eventually the question was settled by a motion from Prof.
Hays that we retain the "3 in 5 years" limit for the present and the motion
passed with seven ayes and 4 nays.

Other suggestions were made that: (1) The applicants be made aware
in the guidelines that the University has the right to claim intellectual
property done on its time/funds, although the University Attorney indicates
this is not often invoked. It is still something those getting grants and
developmental leaves should be aware of. [See Faculty Handbook for the
statement on your royalties.] (2) The evaluation priorities be clarified,
i.e. the quality of the proposal is the overriding factor, but new personnel
will get a break, and those who have previous grants under this program who
have applied for external funding whether or not that funding was successful.

Changes in the guidelines will be submitted to the Senate for final
approval and distribution. A motion passed to accept the Committee's
report and commend them for their hard work.


FACULTY GRIEVANCE COMMITTEE

Prof. Susan Day has been elected to the Grievance Committee in the
recent election. Prof. Lou Caruana will replace Prof. Conroy as Chair
(since Prof. Conroy is now on the new Senate). Profs. Day and Caruana will
assume their positions when the new committee is constituted on September 1.

NEW BUSINESS

PAAG with the Adm. is next week and old and new senators and
liaisons are invited. JCK 11th floor.

MINUTES 4/16/97

The minutes were approved as read.

The meeting adjourned at 5:57 p.m.


Ramona Ford

Secretary




APPROVED FACULTY SENATE MINUTES April 23, 1997 PLEASE POST
_________________________________________________________________

Present: Bible, Conroy, Deduck-Evans, Hays, Hunter, Irvin, McGee,
Oliver, Pascoe, Simpson, Sawey, and Stimmel.

Absent: Bechtol, Bourgeois and Winek

Guests: Margaret Vavarek (Library) and Mike Moore

CONTENTS:

ORGANIZATION OF THE THIRTY-NINTH SENATE
ELECTION OF OFFICERS
COUNCIL OF CHAIRS REPRESENTATIVE
MACE BEARER
GRIEVANCE COMMITTEE REPLACEMENT
NEW BUSINESS
PAAG AGENDA ITEMS
SERVICE AWARD FOR MONA FORD
MAY MEETING



ORGANIZATION OF THE THIRTY-NINTH SENATE

The 38th Faculty Senate was adjourned and the 39th Faculty Senate was
convened at 5:55 p.m. The members of the new Senate are as follows:

Name Term Dept School Phone Email

Bill Bechtol 2000 C & I Ed 52500 wb05
Jon Bible 2000 Fin/Econ Bus 53241 jb18
Gene Bourgeois 1999 History Lib Arts 52146 eb04@mrgate
Michel Conroy 2000 Art F Arts 52611 mc15@mrgate
Patricia Deduck 1998 English Lib Arts 52362 pd01@mrgate
Joan Hays 1999 HPER Ed 52561 jh22
Diana Hunter 1998 Phy Ther H Prof 53517 dh11
Jim Irvin 2000 Chemistry Science 53113 ji02@mrgate
Jon McGee 1998 Anthrop Lib Arts 58272 rm08@mrgate
Joseph Oliver 1998 Acctg Bus 53302 jo06@mrgate
Charles Pascoe 1999 T Arts F Arts 52147 cp05
Ronald Sawey 1999 Comp Sci Science 53442 rs01
Grant Simpson 1998 EAPS Ed 52575 gs04
Theron Stimmel 1999 Psychol Lib Arts 52526 ds03
Gary Winek 2000 Tech App Arts 52137 gw04


ELECTION OF OFFICERS

The officers of the 39th Faculty Senate are as follows:

Chair: Dr. Jon Bible
Vice-Chair: Dr. Gene Bourgeois
Secretary: RTA'd until May 7
CoFGO Representative: RTA'd until fall

COUNCIL OF CHAIRS REPRESENTATIVE

Chair Bible noted that the chair is invited to attend and participate in
the weekly meetings of the Council of Deans, and he suggested that we
explore the possibilty of the Vice Chair attending the monthly meeting
of the Council of Chairs. It was agreed that attendance at this meeting
might help keep the Senate better informed about department activities.

MACE BEARER

Prof. Bourgeois, the newly elected Vice Chair, will be asked to serve as
mace bearer at the afternoon graduation ceremony. Prof. Pascoe has
volunteered to serve for the morning session.

PAAG AGENDA ITEMS

The Senate determined that the following items would be placed on the
PAAG agenda for the next PAAG meeting on Wednesday, April 30.

- Drug Use Policy
- Faculty Workload Policy
- Alkek Funds
- Copyright Rules
- Criteria for Bonus Money

The meeting will be held on the 11th floor of JCK in the Regents Room at
4:00 pm. It will be followed by a Social hosted by President Supple for
both the old and the new senators. Please note the change of location.

SERVICE AWARD FOR MONA FORD

In appreciation for her dedicated service to the Faculty Senate, Mona
Ford will be nominated for one of the new service awards given by the
university. The Senate commended Professor Ford for her outstanding
performance while serving as Secretary of the Senate. Professor Ford
has been responsible for recording the Senate minutes for the past three
years and has provided a very accurate and complete documentation of the
Senate proceedings. Margaret Vaverek (Library Liaison), on behalf of the
librarians, also expressed appreciation to Professor Ford for her hard
work and dedication to the status of librarians here at SWT.

MAY MEETING

The May meeting will be held on Wednesday, May 7th from 2:00 - 4:00 pm
in the Senate Conference room located in Room 880 of JCK. Please note
change of meeting time.

The meeting adjourned at 6:30

Shirley Pilus
Administrative Assistant