Campus Memorials†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† UPPS No. 08.03.03

Issue No. 3

Effective Date: 10/08/2013

Review: January 1 E3Y

 

 

01.†††††† POLICY STATEMENTS

 

01.01Individuals may be memorialized on campus in a designated area known as the Memorial Garden. This UPPS outlines the policies and procedures for accepting and placing memorials in the Memorial Garden or in other areas on campus.

 

01.02Other UPPS documents regarding the establishment of endowments and naming opportunities may be found in UPPS No. 03.05.01 and UPPS No. 08.03.01.

 

02.†††††† GUIDELINES FOR ACCEPTING MEMORIALS

 

02.01The University Advancement Executive Staff Council (the Council) will review requests for placing memorials on campus. If the location is in an area other than the Memorial Garden, the Council will make a recommendation to the Presidentís Cabinet who will make the final decision on the memorial location and design.

 

02.02The Council considers memorials for any individual with a connection to Texas State, including students, alumni, current and retired faculty and staff, and donors.

 

a.†† Memorials Honoring Students

 

When the family or friends of a deceased student request assistance in establishing a memorial, the Dean of Students Office determines if the deceased student was affiliated with a student organization that may sponsor the memorial. If there is no student affiliation, the family and friends assume the sponsorship.

 

b.†† Memorials Honoring Faculty (Active or Retired)

 

If the family or friends of a deceased faculty member (active or retired) are interested in erecting a memorial, they sponsor the memorial. The Office of the Provost and Vice President for Academic Affairs works with the deceased faculty memberís family and academic colleagues to pursue the sponsorship.

 

c.†† Memorials Honoring Staff (Active or Retired)

 

If the family or friends of a deceased university staff member (active or retired) are interested in erecting a memorial they are responsible for sponsoring the memorial. The Texas State Staff Council and the home office of the deceased staff member may assist with the sponsorship.

 

d.†† Memorials Honoring Alumni

 

If the family or friends of a deceased alumnus are interested in erecting a memorial, the Texas State Alumni Relations Office staff work with the alumnusí family and friends to pursue a memorial sponsorship.

 

e.†† Memorials Honoring Donors

 

If the family or friends of a deceased Texas State donor are interested in erecting a memorial, the University Advancement Development Office staff work with the donorís family or friends to pursue a memorial sponsorship.

 

02.03 Sources other than university accounts must pay for all costs associated with memorials.

 

03.†††††† GUIDELINES FORACQUISITION, INSTALLATION AND MAINTENANCE

 

03.01 The requestor is fully responsible for the payment of the memorial plaque.

 

03.02The Council presents the requestor with giving options. For consistency purposes, University Advancement is responsible for ordering the item.

 

03.03The requestor is fully responsible for costs associated with installation of the item. University Advancement works with the Facilities department for the installation of the item requested.

 

03.04The Memorial Garden will be maintained by the university.

 

04.†††††† REVIEWERS OF THIS UPPS

 

04.01Reviewers of this UPPS include the following:

 

Position††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Date

 

Vice President for University Advancement††††††††††† January 1 E3Y

 

Chair, Pride and Traditions Committee††††††††††††††††††† January 1 E3Y

 

05.†††††† CERTIFICATION STATEMENT

 

This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedures from the date of this document until superseded.

 

Vice President for University Advancement; senior reviewer of this UPPS

 

President