Campus Memorials UPPS No. 08.03.03

Issue No. 2

Effective Date: 2/20/2009

Review: January 1 E3Y

01. POLICY STATEMENTS

01.01 Individuals may be memorialized on campus in a designated areas known as memorial gardens. This UPPS outlines the policies and procedures for accepting and placing memorials on campus.

01.02 Other UPPS documents regarding the establishment of endowments and naming opportunities may be found in UPPS No. 03.05.01 and UPPS No. 08.03.01.

02. GUIDELINES FOR ACCEPTING MEMORIALS

02.01 The University Advancement Executive Staff Council will review requests for placing memorials on campus.

02.02 The Council considers memorials for any individual with a connection to Texas State, including students, alumni, current and retired faculty and staff, and donors.

a. Memorials Honoring Students

When the family or friends of a deceased student request assistance in establishing a memorial, the Dean of Students Office determines if the deceased student was affiliated with a student organization that may sponsor the memorial. If there is no student affiliation, the family and friends assume the sponsorship.

b. Memorials Honoring Faculty (Active or Retired)

If the family or friends of a deceased faculty member (active or retired) are interested in erecting a memorial, they sponsor the memorial. The Office of the Provost and Vice President for Academic Affairs works with the deceased faculty member’s family and academic colleagues to pursue the sponsorship.

c. Memorials Honoring Staff (Active or Retired)

If the family or friends of a deceased university staff member (active or retired) are interested in erecting a memorial they are responsible for sponsoring the memorial. The Staff Council and the home office of the deceased staff members may assist with the sponsorship.

d. Memorials Honoring Alumni

If the family or friends of a deceased alumnus are interested in erecting a memorial, the Texas State Alumni Relations Office staff work with the alumnus’ family and friends to pursue a memorial sponsorship.

e. Memorials Honoring Donors

If the family or friends of a deceased Texas State University-San Marcos donor are interested in erecting a memorial, the University Advancement Development Office staff work with the donor’s family or friends to pursue a memorial sponsorship.

02.03 Sources other than university accounts must pay for all costs associated with memorials.

03. GUIDELINES FOR LOCATION, INSTALLATION AND MAINTENANCE

03.01 The requestor is fully responsible for the payment of the memorial plaque.

03.02 The University Advancement Executive Staff Council presents the requestor with giving options. For consistency purposes, University Advancement is responsible for ordering the item.

03.03 The requestor is fully responsible for costs associated with installation of the item. University Advancement works with Facilities for the installation of the item requested.

04. REVIEWERS OF THIS UPPS

04.01 Reviewers of this UPPS include the following:

Position Date

Vice President for University Advancement January 1 E3Y

Chair, Pride and Traditions Committee January 1 E3Y

05. CERTIFICATION STATEMENT

This UPPS has been approved by the following individuals in their official capacities and represents Texas State policy and procedures from the date of this document until superseded.

Vice President for University Advancement; senior reviewer of this UPPS

President