Campus
Memorials UPPS
No. 08.03.03
Issue
No. 2
Effective
Date: 2/20/2009
Review:
January 1 E3Y
01. POLICY
STATEMENTS
01.01 Individuals may
be memorialized on campus in a designated areas known as memorial gardens. This
UPPS outlines the policies and procedures for accepting and placing memorials on campus.
01.02 Other UPPS documents
regarding the establishment of endowments and naming opportunities may be found
in UPPS No. 03.05.01
and UPPS No.
08.03.01.
02. GUIDELINES
FOR ACCEPTING MEMORIALS
02.01 The University
Advancement Executive Staff Council will review requests for placing memorials
on campus.
02.02 The Council
considers memorials for any individual with a connection to Texas State,
including students, alumni, current and retired faculty and staff, and donors.
a. Memorials Honoring
Students
When
the family or friends of a deceased student request assistance in establishing
a memorial, the Dean of Students Office determines if the deceased student was
affiliated with a student organization that may sponsor the memorial. If there
is no student affiliation, the family and friends assume the sponsorship.
b. Memorials Honoring
Faculty (Active or Retired)
If
the family or friends of a deceased faculty member (active or retired) are
interested in erecting a memorial, they sponsor the memorial. The Office of the
Provost and Vice President for Academic Affairs works with the deceased faculty
member’s family and academic colleagues to pursue the sponsorship.
c. Memorials Honoring
Staff (Active or Retired)
If
the family or friends of a deceased university staff member (active or retired)
are interested in erecting a memorial they are responsible for sponsoring the
memorial. The Staff Council and the home office of the deceased staff members may
assist with the sponsorship.
d. Memorials Honoring
Alumni
If
the family or friends of a deceased alumnus are interested in erecting a
memorial, the Texas State Alumni Relations Office staff work with the alumnus’
family and friends to pursue a memorial sponsorship.
e. Memorials Honoring
Donors
If
the family or friends of a deceased Texas State University-San Marcos donor are
interested in erecting a memorial, the University Advancement Development
Office staff work with the donor’s family or friends to pursue a memorial
sponsorship.
02.03 Sources other
than university accounts must pay for all costs associated with memorials.
03. GUIDELINES
FOR LOCATION, INSTALLATION AND MAINTENANCE
03.01 The requestor is
fully responsible for the payment of the memorial plaque.
03.02 The University
Advancement Executive Staff Council presents the requestor with giving options.
For consistency purposes, University Advancement is responsible for ordering
the item.
03.03 The requestor is
fully responsible for costs associated with installation of the item. University
Advancement works with Facilities for the installation of the item requested.
04. REVIEWERS
OF THIS UPPS
04.01 Reviewers of
this UPPS include the following:
Position Date
Vice President for University Advancement January 1 E3Y
Chair, Pride and Traditions Committee January 1 E3Y
05. CERTIFICATION
STATEMENT
This
UPPS has been approved by the following individuals in their official
capacities and represents Texas State policy and procedures from the date of
this document until superseded.
Vice
President for University Advancement; senior reviewer of this UPPS
President