Attachment I

11th Floor J. C. Kellam Building

Use Priorities, Rental Fees, Set-up, Clean-up and Equipment Charges

I. Priorities and Rental Fees

Priority I Meetings

Rental Fee:  No Charge

Priority II Events hosted by the President to enhance the mission of the University.

Rental Fee:  No Charge

Priority III Events hosted by academic Texas State colleges, departments, programs, or other state funded departments.

Rental Fee:  No Charge

Priority IV Events hosted by the Development Foundation, Alumni Association, Bobcat Club, President's Associates, Support Foundation, and other fund-raising entities.

Rental Fee: 

Regents’ Room $20

Reed Brantley Parr Room $75

Priority V Events hosted by other campus organizations (registered student organizations and recognized staff organizations)

Rental Fee: 

Regents’ Room $20

Reed Brantley Parr Room $75

Priority VI Events hosted by Texas State faculty, staff or Texas State alumni (for personal use).

Rental Fee: 

Regents’ Room Not available

Reed Brantley Parr Room $250

Priority VII Events hosted by off campus individuals or organizations.

Rental Fee: 

Regents’ Room Not available

Reed Brantley Parr Room $500

II. Building Security Charges

University security is required for events scheduled outside regular operating hours (Guard level personnel are required if no alcohol is served. Guards are paid for a minimum of four hours.

Working hours are based on the official university calendar and J. C. Kellam operating hours.

J. C. Kellam is closed on weekends; therefore, events scheduled during weekend hours require building security (including decorating, set up time, and clean up time).

Arrangements for overtime events must be made at least two weeks prior to the event through the office of the Vice President for Finance and Support Services (J. C. Kellam 920, 245-2244).

III. Set-up Charges

A standard set-up fee is assessed for all users in Priorities IV-VII at the following rates (with some possible additional charges for the specific equipment such as dance floor)

Charge for the Reed Brantley Parr Room is $15 per hour per person (requested set up will determine the number of people and time required).

If a set-up is altered, an additional fee may be assessed.

IV. Clean-up charges

A cleanup fee of $100 is assessed if the room is not cleared of decorations in a timely manner or if there is excessive cleaning up that must be done after an event.

V. Security Charges

University Police Department:

$40 per hour per officer (minimum 4 hrs)

$30 per hour per guard (minimum 4 hrs)

At events where alcohol is served, one or more UPD officers are required (depending upon the expected attendance). A standard security fee is assessed for all users in Priorities III-VII with a minimum of four hours per officer. The rate in effect will be provided to the reserving party at the time of the reservation. Security staffing may be waived at the discretion of the Director of the University Police Department.

VI. Equipment charges

Equipment charges are assessed for all priorities at the following rates:

Podium with microphone $15 per event

Lavalier Microphone $15 per event

Handheld Cordless Microphone $20 per event

AV (Audio Visual) Podium $25 per event

Dance floor $30 per event

Piano $75 per event