ATTACHMENT
IV
LBJ STUDENT CENTER FOOD POLICIES
Reserving
individuals/organizations/departments are responsible for adhering to all
guidelines
Off-Campus Caterers
1. All caterers must be University-approved.
A list of approved caterers can be downloaded from the Auxiliary Services
webpage. Caterers who are not approved can apply through Auxiliary Services for
permission to serve in the LBJ Student Center.
2. The reserving party must supply the
Student Center Services (SCS), Coordinator with the name of the caterer at
least 2 weeks prior to the event.
3. The reserving party is responsible for
making sure the caterer adheres to the terms and conditions of the contract
signed with the University. The caterers are to supply their own trashcans,
trash bags and other necessary cleaning items. All trash must be removed from
the area and the kitchen left clean. All charges for damages or insufficient
cleaning caused by the caterers will be charged to the reserving party.
4. The LBJ Student Center provides
tables, chairs, risers, and other miscellaneous furniture for banquet and
receptions. The caterer must supply dishes, linens, utensils, warmers, etc. There
is a kitchen located behind the ballroom with a sink, water and ice machine.
5. Use of the LBJ Student Center loading
dock must be scheduled with the SCS Coordinator. Use of the bus loop to load or
unload equipment is strictly prohibited.
6. All alcoholic beverages must be
purchased through the University Food Contractor. All events with alcoholic
beverages must have security provided by the University Police. Arrangements
for security are handled by the SCS Reservations Office. The reserving party is
responsible for all security charges.
7. In the event that the LBJ Student
Center may need to open early or remain open later than regular operating hours
to accommodate catering setup or clean up, the reserving party shall assume
financial responsibility.
University Food-Service Contractor (Chartwells)
A. All negotiations and confirmations
concerning the food must be conducted directly with Chartwells
(512-245-9900).
B. Billing for Chartwells-catered
events in the LBJ Student Center will be invoiced by the LBJ Student Center
Reservations Office. Payment for both the food and room should be sent to the
Reservations office. Make checks payable to Texas State.
Non-Catered Food
1. Events with food provided by the
reserving party must have a signed Food Waiver Form on file with the
reservation. When the reserving party provides food or beverages, the reserving
party assumes liability.
2. All food items must be precooked prior
to arriving in the LBJ Student Center.
3. Tables and counters must be cleared of
all trash and food items.
4. All trash should be properly disposed
of. LBJ Student Center personnel should be notified if extra trash receptacles
are needed.
LBJ STUDENT CENTER
FOOD WAIVER FORM
Reserving
Individuals/Organizations/Departments are responsible for ensuring that all University
policies are followed. Please initial to confirm that you have read and
understand each statement below.
( ) Events with food provided by the
reserving party must have a signed Food
Waiver on file with their reservation.
(
) The reserving party assumes
liability for any food or beverages provided.
( ) All
food items must be precooked prior to arriving at the LBJ Student Center.
(
) Tables and counters must be
cleared of all trash and food items, and all trash should be properly disposed
of.
FOOD SERVICE INFORMATION
Individuals/Organizations/Departments
Name: ____________________________
Date of Food
Event: _________________________________________________
Location
(room): ____________________________________________________
Food Items to
be Served: _____________________________________________
RELEASE AND INDEMNITY
Name of
reserving individuals/organizations/departments:
______________________________________________________________________
A.
Reserving
individuals/organizations/departments agree to release and indemnify the LBJ
Student Center and Texas State University-San Marcos and its employees and
agents from all liability for injury or illness associated with the consumption
of food or beverages provided by the student organization, department or
individual.
B.
Reserving
individuals/organizations/departments assume responsibility for cleaning the
room and any damage that may occur.
C.
In
consideration for the permission extended by Texas State University-San Marcos,
through its agents and employees, to use its campus facilities and in further
consideration for Texas State University-San Marcos facilitating such use, I
(individual named above) or we (organization named above) release, discharge
and agree to indemnify Texas State University-San Marcos and all of its agents
and employees, acting officially or otherwise, from an claims on account of
death or on account of any injury or damage to property which may occur from
any cause during the use of such facility regardless of whether such death, injury or
damage is caused in whole or in part by the negligence of Texas State
University-San Marcos. I/we intend to indemnify Texas State University-San
Marcos and its agents and employees from the consequences of their own
negligence, whether that negligence is the sole or a concurring cause of the
death, injury or damage.
Signature:
__________________________________Date: ______________________
E-Mail
address: ______________________________Phone: ____________________
Individual’s
address:
_____________________________________________________________________
Street/Post
Office Box
City
State Zip
Revised 6/08